MFA: Frequently Asked Questions

Skip to a question:

• What is Multi-Factor Authentication (MFA)?
• Who is currently impacted by MFA?
• What applications/systems are currently protected with MFA?
• How often do I have to re-authenticate?
• How do I enroll in MFA?
• What are my authentication options?
• I am an international student or will be traveling abroad, which authentication method should I choose?
• How do I set up the Microsoft Authenticator App on my phone?
• How do I change or update my authentication method?
• Can I use my Personal Device to set-up MFA?
• If I have an elevated account, do I have to enroll in MFA?
• What if I am not prompted to enroll in MFA?
• What if I forget my phone at home?
• What if I experience issues with MFA?
• Do I have to go through MFA steps to teach on a classroom podium computer?

What is Multi-Factor Authentication (MFA)?

Multi-Factor Authentication (MFA) refers to an additional layer of security that is added to the login process.

MFA relies on two forms of authentication: something you know, and something you have with you. The something you know is your password. The something you have with you can be a mobile device or hardware token. This means that even if your password is hacked, your account will remain secure. 

Learn more about Microsoft’s Multi-Factor Authentication on their Overview Page.

Who is currently impacted by MFA?

MFA is required for select offices, but anyone can self enroll for added security benefits. The only application MFA is enabled for all users is the GlobalProtect VPN. 

Will MFA affect student workers?

Students can self enroll for added security benefits and is not required.

What applications/systems are currently protected with MFA?

Review our MFA Frequency Settings Guide to review all applications effected.

How often do I have to re-authenticate?

The current settings require reauthentication for GlobalProtect VPN every 7 days. Other applications have varying amounts of time, please review our MFA Frequency Settings Guide for a full list.

You will need to re-authenticate on each device and each browser you use.

How do I enroll in MFA?

Use the Self Enrollment Form to sign up for MFA's added security benefits. Over the course of 2022 ITS will communicate, yet to be determined, mandatory waves for faculty and staff.

What are my authentication options?

You will be able to choose a primary authentication method when you register, which you can change or update at any time. International users should use the Microsoft Authenticator Application via their phone. Current options are outlined below:

You will also be asked to set up a backup authentication method. ITS recommends that you use your office phone as a backup, to help you access your account in case you forget or lose your mobile device. 

If you need to update the office phone we have on record, you can do so by filling out the Directory Update form.

I am an international student or will be traveling abroad, which authentication method hsould I choose?

Anyone who is traveling abroad should use the Microsoft Authenticator Application on their device. Text message and phone calls may not be accessible during travel. Wi-Fi is required to authenticate. 

How do I set up the Microsoft Authenticator App on my phone?

Use our MFA First Time Set Up Guide or watch Microsoft’s How to register for Azure Multi-Factor Authentication.  For questions regarding the Microsoft Authenticator App, please refer to Microsoft's Authenticator page.

How do I change or update my authentication method?

You can make changes to your authentication settings by visiting Microsoft's Security Verification page. For instructions follow our MFA Settings Guide.

Can I use my Personal Device to set-up MFA?

Yes, ITS encourages the use of a personal device for MFA.  

If I have an elevated account, do I have to enroll in MFA?

Yes, you will be prompted to enroll in Microsoft MFA for each account you own, including elevated accounts.

What if I forget my mobile device at home?

If you forget your mobile device at home, you can use your backup authentication method. If that doesn't solve the problem, please contact the Service Desk at servicedesk@seattleu.edu or 206-296-5571.

What if I experience issues with MFA?

You can contact the Service Desk at servicedesk@seattleu.edu or 206-296-5571 or review Microsoft’s MFA Troubleshooting Page

Do I have to go through MFA steps to teach on a classroom podium computer?

MFA will not be required on podium computers in classrooms, conference rooms, and labs except when the podium computer is using the VDI.  Please note, you will still be prompted for MFA from any device if you access information on mySeattleU, SUOnline, Colleague UI, Terminal Four, or if you connect to the Global Protect VPN.