Enterprise Content Management

Seattle University is taking a holistic approach to modernize  forms, workflow, and content management by: 

  • Implementing Softdocs’ Etrieve  Suite with electronic forms, workflows, and document repository to serve as the primary system on campus for official university forms.
  • Replacing  written signatures with secure virtual signatures through  DocuSign, accessible to those with or without Seattle U login credentials. 
  • Encouraging  the use of  Microsoft Forms and  Sharepoint  to create forms that are public-facing or require authentication with SU credentials. 
  • Adopting features in existing enterprise systems such as Colleague and Slate to replace legacy forms and processes. 

What does this mean for Seattle University? 

  • Students will use Softdocs to submit forms online for routing through appropriate offices for approvals and actions. Example: Forms for changing major or declaring a minor will no longer require a student to visit various academic offices to acquire signatures.
  • Students use  DocuSign  to complete the FAFSA Verification Form. Logic in the form routes to parents for signature based on student’s dependent status. 
  • Strategic Planning groups use Microsoft Forms  to gather feedback and store in SharePoint.  
  • Students use Student Planning in  mySeattleU  to withdraw from a class, replacing a paper-based process that involved multiple offices and manual input. 

How to decide which product is right for me? 

 

DocuSign

Softdocs

MS Forms

Use Case

Contracts and agreements requiring validated signatures

Official university forms for business processes that involves requests, acknowledgement, and approval.

Lightweight self-service tool to create surveys, quizzes, and polls, and easily see results as they come in.

Level of set up needed

Medium

High

Low

Integrated with Colleague

No

Yes

No

Target Audience

SU signatories and non-SU Account Holders (Parents, vendors, etc.)

Student, Faculty, Staff

Students, Faculty, Staff, and non SU members for public facing forms

Workflow

Yes

Yes

Limited with plug ins

How do I set up a form

ITS Project Request

ITS Project Request

Sign into Office 365-Forms (hyperlink)

Where can I learn more?

Docusign Website

Softdocs Website

MS Forms Support Guide

Project Highlights

For Questions or Assistance