Enterprise Content Management

Seattle University is taking a holistic approach to modernize  forms, workflow, and content management by: 

  • Implementing  Softdocs’  Etrieve  Suite  to replace paper and PDF forms with electronic forms and workflows.  Softdocs  will also replace ImageNow as a document repository.  
  • Replacing  written signatures with secure virtual signatures through  DocuSign, accessible to those with or without Seattle U login credentials. 
  • Encouraging  the use of  Microsoft Forms and  Sharepoint  to create forms that are public-facing or require authentication with SU credentials. 
  • Adopting features in existing enterprise systems such as Colleague and Slate to replace legacy forms and processes. 

What does this mean for Seattle University? 

  • Students will use Softdocs to submit forms online for routing through appropriate offices for approvals and actions. Example: Forms for changing major or declaring a minor will no longer require a student to visit various academic offices to acquire signatures.
  • Students use  DocuSign  to complete the FAFSA Verification Form. Logic in the form routes to parents for signature based on student’s dependent status. 
  • Strategic Planning groups use Microsoft Forms  to gather feedback and store in SharePoint.  
  • Students use Student Planning in  mySeattleU  to withdraw from a class, replacing a paper-based process that involved multiple offices and manual input. 

Project Highlights

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