All students, affiliated clubs and organizations, and university departments may advertise on-campus events through the use of posters/flyers and advertisements in the residence halls after receiving approval from Housing and Residence Life (HRL).
All marketing items must be submitted to the Housing and Residence Life Central Office, located on the 1st floor of Campion Residence Hall (CAMP 100).
Once approved, flyers and/or advertisements will be distributed to the residence halls for posting. Any poster/flyer turned in within less than fourteen days of the event will not be accepted; the reduced time is not sufficient to allow staff members to pick up their mail, distribute it to the halls, and then post the materials in a timely manner.
Upon approval by the HRL Central Office, the flyer will be marked with a department approval stamp. Materials not bearing this stamp and signature will be removed. Events sponsored by Resident Assistants, RHA Executive Council, and Halls Councils may be posted in the sponsoring building without the department approval stamp.
In order for materials to be approved and stamped by HRL, materials must have:
All publicity will be removed by the residence hall staff within 48 hours of the event’s conclusion. Posting will only appear in designated areas on the bulletin boards in the lobbies of the residence halls, specific locations in each building and wherever else the Area Coordinator approves their staff to place posting.
All other locations are prohibited including:
Student Organizations, individuals, or departments that do not comply with the guidelines and procedures may lose their posting privileges in the residence halls.
Locations: Residence Halls have general posting areas on each floor and in the main lobbies.
Approval: Flyers should be taken to the HRL Office (Campion 100) to be stamped and approved. The HRL Office Staff will distribute the flyers to the respective halls.
Timeline: at least 14 days prior to event.
Numbers: If you would like one flyer per residence hall floor/building make 51 copies.
Flyer Breakdown per Building (including Lobby area):
* In compliance with the USPS, we do not distribute flyers to individual student mailboxes.
Locations: Front desk/lobbies (based on the discretion of the AC/AAC)
Approval: Posters should be taken to the HRL Office to be stamped and approved. The HRL Office Staff will distribute the flyers to the respective halls. Due to the limited posting space in the lobbies, we ask that posters not exceed 6ft x 6ft.
Timeline: Need 14 days prior to the event.
Point persons: Contact Brian Hooks or specific ACs
Distribution: Weekly emails are sent to the RAs regarding on-campus/off-campus events. Please provide enough time for promotion of the event to communities.
Timeline: Recommend a week in advance of event date.
Point persons: Contact Brian Hooks, Assistant Director
Fill out the Tabling in the Residence Halls Request Form (https://orgsync.com/163972/forms/279021)
Departments are invited to table in the lobbies to publicize their large-scale events/initiatives.
RHA Executive Council and Hall Councils are permitted to table for information and community development purposes only.
Solicitation and sales are not permitted in the residence halls. Any group that is soliciting or being disruptive will be asked to leave.
Point Person: Contact Brian Hooks, Assistant Director
Fill out the Donation Drive Request Form (https://orgsync.com/163972/forms/278919)
Approval: In order for your request to be considered, you must first meet this qualification:
Be an SU Affiliated student, club, organization, and or department.
In order for your request to be considered in a timely fashion, please submit your request 2-3 weeks before the start of the drive.
Door-to-door solicitation (knocking on resident’s door or posting flyers on doors) is not allowed as a form of publicity. This is to respect the privacy of the residents.
When tabling in the residence halls, if the staff tabling is asking or telling residents to come to their table, this is considered solicitation.