Publicity and Solicitation Policy

Policy for Flyers in Residence Halls

(For posting guidelines for rest of campus, please visit Center for Student Involvement.)

All SU affiliated clubs and organizations, and university departments may advertise on-campus events through the use of flyers in the residence halls after receiving approval from Housing and Residence Life (HRL).

We will also accept digital flyers to share with our student leaders who will add it to their newsletters to their residents. Digital flyers will not be printed.

Submission Guidelines and Deadlines

All flyers must have the following information:

  • Name of the sponsoring organization or group (must be SU office or club),
  • Purpose of the event,
  • Date, Time, Location, Cost (if any),
  • Contact Information (SU email) of Event Organizer

Physical flyers: please drop off flyers to CAMP 100 at least 2 weeks before the event date

    • Flyers will be reviewed and receive a HRL approval stamp and distributed to our staff
    • Our staff will post in designated areas in residential communities 

All publicity will be removed by the residence hall staff within 48 hours of the event’s conclusion. Posting will only appear in designated areas on the bulletin boards in the lobbies of the residence halls, specific locations in each building and wherever else the Area Coordinator approves their staff to place posting.

If you would like one flyer per residence hall floor/building make 51 copies. The following residence halls will be posting flyers:

  • Bellarmine – 7
  • Campion – 12
  • Murphy Apts. – 6
  • Chardin - 3
  • Xavier – 4
  • Vi Hilbert – 11
  • Douglas – 5
  • Kolvenbach - 2
  • Yobi - 1

Digital submissions: submit by 1st and 3rd Mondays, emailed to

    • Each submission will be reviewed by HRL staff
    • Approved submissions will be shared with Housing student leaders to be sent to their residents on the 1st and 3rd Wednesdays of each month.
    • Digital flyers must be submitted as a .jpg or PDF
    • Digital flyers will not be printed. 

Things to Remember:

  1. Flyers 8 ½ by 11 are preferred for bulletin board posting. Flyers should not exceed 11 x 17.
  2. Only blue painter’s tape or other non-destructive and removable hanging material will be used to post flyers. 
  3. No chalking is permitted on any of the covered walkways, walls, or anywhere on the residence hall facilities.
  4. Approval from any office on campus does not supersede approval for posting in the halls from Housing and Residence Life.

Student Organizations, individuals, or departments that do not comply with the guidelines and procedures may lose their posting privileges in the residence halls.

Tabling in the Lobbies

Contact: Tim Albert, Associate Director

Departments are invited to table in the lobbies to publicize their large-scale events/initiatives.

RHA Executive Council and Hall Councils are permitted to table for information and community development purposes only.

  • Student groups requesting to table must partner with RHA in order to have access. 

Solicitation and sales are not permitted in the residence halls. Any group that is soliciting or being disruptive will be asked to leave. 

Donation Drives

Contact: Tim Albert, Associate Director 

Fill out the Donation Drive Request Form through ConnectSU.

Approval: In order for your request to be considered, you must first meet this qualification:

  • Be an SU Affiliated student, club, organization, and or department.

In order for your request to be considered in a timely fashion, please submit your request 2-3 weeks before the start of the drive.

  • If the request is submitted less than the 2 week window, it will not be approved.


Door-to-door solicitation (knocking on resident’s door or posting flyers on doors) is not allowed as a form of publicity. This is to respect the privacy of the residents.

When tabling in the residence halls, if the staff tabling is asking or telling residents to come to their table, this is considered solicitation.

  • If the staff tabling is engaging the residents when they approach the table, that is appropriate interaction.