Publicity On Campus

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Posting Entity's Responsibilities

Ensuring that publicity is respectful and up-to-date is a community responsibility at Seattle University.  As leaders on campus, we expect that clubs, organizations, and departments work together to create a positive environment for sharing information.  

  • Adhering to the University guidelines on content & all related posting policy
  • Preparing and producing the advertising materials
  • Planning ahead and checking in advance to reserve spaces as necessary
  • Following the appropriate approval processes
  • Posting publicity and removing it in a timely manner as prescribed by the type below. 
  • CSI and/or ConnectSU Hub will not post publicity for other clubs, organizations, or departments

Required Content

  • All posted advertisements must include the name of the sponsoring organization or group, the name of the event, the date and time, the location, cost, and a contact number or email for more information
  • All advertising must be coherent with Catholic and Jesuit ideals, values, and teachings
  • Advertising which denotes sexist, racist, homophobic, ableist, and/or otherwise oppressive overtones, has prejudicial messages, suggests violence and/or discrimination towards others on the basis of character, ability, race, religion, sexual orientation, gender or protected class in its message, content or program format will not be permitted
  • If the material is in a language other than English, an English translation must be supplied to the CSI staff for approval
  • References to the alcohol (i.e. underage drinking, imagery) and/or illicit drug use/paraphernalia are not allowed

Political Content

  • All political activity is subject to the provisions as outlined in the Code of Student Conduct
  • Direct promotion of political parties, candidates, or initiatives by non-affiliated Seattle University organizations is not permitted
  • All SU recognized student clubs and organizations interested in politically related events & advertising on campus will need to discuss their plan with the staff in the Center for Student Involvement

Content for Off-Campus Organizations

  • Flyers which advertise non-profit agencies, neighborhood businesses, services such as tutoring, housekeeping, childcare, housing, educational programs at other churches, schools, etc. are acceptable provided they do not violate the general policy on content
  • The names of Seattle University, Seattle U, SU, or the name of any registered SU organization, may not be used with any non-university associated enterprise in such a manner that it may be inferred the aforesaid entitles support for or to the enterprise or endorse any product or service related to it
  • References to alcohol and marijuana including distributors are not permitted
  • Approvals for off-campus organizations can be sought by the ConnectSU Hub staff, located on the first floor of the Student Center
 

Approval Process

  • On-Campus clubs, organizations, and departments: The Center for Student Involvement (CSI) will review all material intended for campus to ensure it meets with the policy on content
  • Off-Campus organizations: The ConnectSU Hub will review all material intended for campus to ensure it meets with the policy on content
  • All flyers on campus require approval from CSI or the ConnectSU Hub
  • Flyers that do not have an approval stamp are subject to removal by any University affiliate or official
  • Housing and Residence Life (HRL) provides approval for all campus residences
  • Any policy exceptions are handled and approved by the Director, Center for Student Involvement  

Flyer Posting

  • All publicity must adhere to the policy on content listed above
  • Advertisements less than or equal to 11 inches x 17 inches are considered "flyers"
  • The sponsoring group or organization is responsible for the removal of ALL advertisements 
  • Flyers must be removed within 48 hours (2 Days) after their event
  • If the flyer has no specific date, the maximum time allowed is one month per flyer and cannot be renewed
  • Flyer approval will be proven by an approval stamp on the front
  • Only one flyer per bulletin board is allowed and should not block other advertisements
  • Postings are not allowed on doors, windows, walls, ceilings, trees, telephone poles, glass, elevators, columns, and/or to the exterior of any building
  • On-Campus organizations:  
    • Flyers should only be posted on the boards labeled "On-Campus Events and Information" 
    • All flyers must be emailed to involvement@seattleu.edu for approval and record-keeping by the Center for Student Involvement.  The contact person's name, phone number/email and # of fliers stamped will be collected at the time of approval
    • CSI will print up to 10 flyers for student clubs and all on-campus events must be posted on ConnectSU
  • Off-Campus organizations: 
    • Flyers should only be posted on the boards labeled "Community Events and Information"
    • Off-campus flyers should be approved through the ConnectSU Hub located on the first floor of the Student Center
    • The Off-Campus Housing website provides additional opportunities to advertise available student apartments

Flyer Posting Locations

Clubs or organizations may post up to 32 flyers in non-residence hall locations, using the flyer posting locations grid below:

LocationNumber of Bulletin Boards
Student Center 
2nd Floor 1
3rd Floor 1
Library 
2nd Floor 1
Engineering 
3rd Floor 5
4th Floor 4
Loyola 
1st Floor 2
Casey 
1st Floor 1
Administration 
1st Floor 1
2nd Floor 1
3rd Floor 2
Pigott
1st Floor 5
1st Floor Stairs 1
2nd Floor 2
3rd Floor 1
University Services
University Services Hut 1
Bannan 
1st Floor 2
2nd Floor 1

 

Banners and Rolldowns

  • All publicity must adhere to the policy on content listed above
  • Advertisements more than 11 inches x 17 inches but less than 6 feet wide by 14 feet long are considered to be "banners" or "rolldowns"
  • See Banner Posting Locations for size and location restrictions
  • Banners/rolldowns must be removed within 24 hours (1 Day) after the approval date by the entity responsible
  • One banner per building is allowed
  • If the banner has no specific date, the maximum time allowed is one month with no renewals
  • The Center for Student Involvement will review, approve, and date stamp all banners intended for campus
  • Banners are not allowed on doors, windows, walls, ceilings, trees, telephone poles, glass, elevators, columns, and/or the outside of any building
  • Banners in the Student Center will be hung by the Student Involvement Assistants (Center for Student Involvement student workers)
  • Banners in Pigott will be hung by the entity responsible for the banner

Banner Posting Locations

LocationBanner Information
Student Center 
Above Redhawk Resource Hub Desk 6' wide by 6' long maximum
Atrium Banisters 6' wide by 14' long maximum
Pigott Building (Atrium) 
Atrium Banisters  3' wide by 5' long maximum

Table Tents

  • All publicity must adhere to the policy on content listed above
  • Flyers of any size left on tables will be recycled
  • Tri-folded 8.5 X 14 or smaller publications are considered "table tents"
  • Each on-campus group is allowed a maximum of 60 table tents per event, approved for a maximum of one week
    • Table tents cannot be renewed past the initial approval date
  • Four (4) on-campus organizations may advertise with table tents at the same time but only two table tents per table is allowed
  • Table tents may be discarded by any University official if they are found on the floor, are unreadable, in bad shape, don't adhere to the policy on content, or not approved by CSI
  • Groups are responsible for monitoring their own table tents and may replace those which are discarded (provided they are approved by the Center for Student Involvement)

Pavement Chalk

  • All pavement chalk publicity must adhere to the policy on content listed above and must be written in soluble chalk
  • Chalk should be placed on surfaces that can easily be washed off by the weather (i.e. not under awnings)
  • Event organizers may be asked to wash off chalk that is offensive, does not follow the policy on content, interferes with University business, or at the discretion of CSI staff

Sandwich Boards

  • The content must adhere to the policy on content listed above
  • Sandwich boards are allowed outside of buildings by entrances
  • Offices, clubs, organizations, and departments must provide their own sandwich boards for use outside of buildings
  • Sandwich boards should be placed as to not obstruct entries, paying particular attention to access and emergency pathways
  • University offices are permitted to use sandwich boards indoors provided they are placed directly outside office entrances
  • The ConnectSU Hub (formerly the Redhawk Resource Hub Desk/CAC) is able to put up 2' x 3' posters on the wall behind the desk in lieu of sandwich boards in the Student Center

Digital Signage and TV Screens

  • CSI oversees seven (7) screens in the following locations:  ConnectSU Hub, Outreach Center, Student Center Skybridge entry, in CSI (STCN 350), Hawk's Nest Bistro, and in the Commuter Link (1103 Building)
  • Dimensions for advertisements: 1280x72 (Note: Any landscape/wide version of your advertisement works best)
  • Images submitted should be submitted in JPG, PNG, or TIF formats
  • Advertisements are shown for 10 seconds and will remain published for up to two weeks, or until the event is over.
  • YouTube videos (without sound) are able to be played on TV screens for their duration
  • Content may be altered and/or removed for content at any time
  • Non-SU event postings will not be accepted
  • To submit images or video requests, please email the YouTube link to CSI
  • Television screens in other locations are not coordinated through CSI.  Please contact them directly (i.e. Redhawk Dining, University Recreation).
 

Button Maker

  • CSI has a button maker that student clubs/organizations may use to create 1 3/4" buttons
  • Student clubs and organizations can utilize the button maker supplies for two events or campaigns per quarter
  • Due to high demand, student clubs are encouraged to schedule an appointment and reserve to use the button maker by contacting the CSI office 
    • Please allow one hour to make 60 buttons. The template is for 12 buttons on a letter-sized paper (8 1/2 x 11)
    • Upon reservation, a Student Involvement Assistant (SIA) will send you a template to design your button.  The template is for 12 buttons on a letter-sized paper (8 1/2 x 11)
  • CSI will print five sheets of button designs for clubs and student organizations, up to 60 buttons per quarter
    • Prior to using the button maker, a Student Involvement Assistant (SIA) will demonstrate proper usage
    • The button maker equipment will remain in the CSI office at all times; it may not be removed for any reason
  • If clubs and organizations want to make more than the 60 buttons provided, they may do so by using their club funds
    • To purchase button materials, see Button Makers (make sure to select 1 3/4" sized buttons)

 

Click here to download the Publicity Cheat Sheet PDF

Click here to download the Publicity Cheat Sheet - Rolldowns