2016-2017 Housing Agreement
Seattle University seeks to provide on-campus living for students at the most reasonable rate possible. For this reason, the University operates housing and dining services on a full academic year contract basis.
Each student who resides on campus must agree to the terms and conditions of the Resident Handbook, Code of Conduct, and University Bulletin. By submitting the Housing and Residence Life online request for housing, a student or prospective student agrees that he/she intends that the electronic submission constitutes consent to sign this contract as if they had signed in their own hand. Submission of this contract further constitutes acceptance, acknowledgement, and the agreement to abide by the terms and conditions of this contract and it becomes a binding agreement (a legal contract) between the student and the University, and is considered an acceptance of an offer of housing. This contract is deemed accepted upon receipt of prepayment by the University.
This Student Housing Agreement (the "Agreement") is entered into and effective on July 1, 2016, between Seattle University (the "University") and the Student.
A. Housing Policy
As a residential campus, committed to the education of the whole person, the residential experience is considered an integral part of a student's education. Research over the past 50 years shows that students who belong to a campus residential community have a more productive and more satisfying college experience than those who live off campus. Students who live on campus are more likely to:
- Take full advantage of campus resources
- Be more involved in campus activities and educational programs
- Take more credits per quarter
- Achieve greater academic success
- Persist to graduate at a higher rate
- Be more satisfied with their overall university experience
Students are required to live on campus and purchase Meal Plan #4 if they fall into any of the following categories:
- Freshmen or sophomore and under the age of 21.
- First or second year SU student and under the age of 21.
- Within two years of high school graduation date as of first day of fall quarter classes, and under the age of 21.
If students fall into any of the above categories (as of the first day of class for the academic year), they are required to live on campus for the full academic year. If student status (class year, age etc.) changes during the academic year, they will not be released from this housing requirement until the following academic year. The summer quarter is not included in the residential requirement.
Returning students applying for an exemption to the residential requirement are required to submit a request by April 22nd, 2016. New students are required to submit a request by August 1st. Late requests will not be accepted.
By signing the Student Housing Agreement, students will be subject to financial penalties for failing to honor the commitment for the entire academic year. While an exemption from the On-Campus Residency Requirement may be awarded in a given case, a student may still be subject to financial penalties under the Student Housing Agreement "Room Rates for Academic Year" clause for up to the full remaining rates due.
Exemptions to the residential requirement are limited to the following categories:
Living with family within a commutable distance and falls within the residential requirement. The student must live with the family member in their primary place of residence (approx 20 miles or less from campus, please see map with approved commutable areas).
- “Family” is defined as a parent, aunt, uncle, grandparent, spouse, or children.
- “Primary place of residence” is defined as a person’s true, fixed, and permanent home and place of habitation, to the exclusion of all others. It is the place where the person intends to remain permanently.
The Student Housing Agreement is a binding, legal document. Therefore, we will not approve mid-year move-outs after the move-in date without a financial penalty for cancellation.
Students applying to live with family must submit the following documents (by May 1st for returning students, or August 1st for new students):
- A notarized letter from the family member (Must use the Family Information Form, which must be notarized prior to submission.)
- A photocopy of a valid form of ID from the family member you will be living with.
- A photocopy of a utility bill from the address that you will be commuting from.
Commuting from another location. If you are a third or fourth year student or over 21 years of age by the first date of your start term. After moving in, because of the binding Student Housing Agreement, we will not approve mid-year move outs without a cancellation penalty.
Marriage. Occurring after the start date of the contract. A marriage certificate to prove actual marriage is required.
Medical conditions for which the University is unable to accommodate on campus. A letter of support from the Office of Disability Services is required. Contact Disability Services at (206) 296-5740.
Transfer to another Institution, Withdrawal,or Hardship Withdrawal. Documentation is required. Students who are suspended or expelled for disciplinary reasons will not be released from the financial obligations of their contract. For mid-quarter withdrawals, students may have their housing charges prorated based on the date of check-out.
Graduation occurring during the academic year.
Academic Internship/Exchange/Study Abroad. Documentation is required if this is a non-Seattle University sponsored program.
Pregnancy. Pregnancy or the birth of a child by the student. Students may have their housing charges prorated based on the date of check-out.
Military Relocation. Documentation is required. Students may have their housing charges prorated based on the date of check-out.
In order to be approved for release from the residential requirement, the student must complete a Housing Release Request (available through the on-line housing portal, myhousing) and submit any additional required documents. Fulfilling the requirements for exemption will not constitute an automatic release from the residency requirement. Failure to obtain an approved exemption from Housing and Residence Life will result in the posting of the quarter housing charges to the student’s SU account.
Any student who falls within the residential requirement and fails to sign up for housing, or be approved for an exemption by April 22nd (returning students) or August 1st (new students), will automatically be assigned a room and meal plan.
Any student found to be providing false information on the Housing policy exemption request form or during a personal interview will be subject to University disciplinary action
B. Cancellation Fees and Timeline
SU students have ten (10) business days after receiving their official assignment to cancel their housing agreement without penalty so long as the cancellation reason is within the housing policy. After the ten (10) business days the following penalties will apply:
- After June 1 (or 20 business days after receiving an assignment) whichever is later, $1,000 room cancellation fee
- On or after the move-in date: Students are responsible for the housing fee for the entire term in which the student requires a release, plus 50% of any remaining term(s).
C. Housing Application Fee
All incoming first-time housing applicants will pay a $300 Housing application fee, which will be used as a pre-payment for their fall quarter housing charges. This fee is independent of the cancellation penalties. Students who are cancelling have until August 10th to receive a refund of this fee.
The Student agrees to occupy an assigned room in one of the University's student residence halls or Murphy Apartments, Logan Court Townhomes, Kolvenbach Houses, or Douglas Apartments for the 2016-2017 Academic Year (as defined below in Section F). The University agrees to permit the Student's occupancy according to the terms and conditions of this Agreement. Except as permitted in the University's Student Handbook (and except for a roommate assigned by the University), the Student agrees to not allow any other person to remain overnight or to occupy his or her unit. The Student agrees not to lend or give his or her key or campus card to any other person.
E. Dates of Occupancy
- If the Student is a freshman or transfer student at the University, occupancy will begin at 9:00 a.m. on Saturday, September 17, 2016. If the Student is a returning student, occupancy will begin at 9:00 a.m. on Sunday, September 18, 2016.
- If the Student is graduating at the end of the 2016-2017 Academic Year, occupancy will end at 12:00 p.m. on Monday, June 16th, 2017. If the Student is not graduating at the end of the 2016-2017 Academic Year occupancy will end 24 hours after the student's last final exam, but no later than 12:00 p.m. on Saturday, June 10th, 2017.
- The Student must vacate the residence hall for winter break by the end of 24 hours after the Student's last final exam or by 12:00 p.m. on Saturday, December 10th, 2016. The residence halls will re-open for occupancy at 9:00 a.m. on Monday, January 2, 2017. Students living in the Murphy Apartments, Logan Court Townhomes, Kolvenbach Houses, Douglas Apartments or Yobi Apartments are not required to vacate over winter break, but must obtain permission to occupy a unit during break by filling out a Winter Break Occupancy Form found in the myhousing portal.
- The University reserves the right to close the residence facilities during any of the University's breaks and may require all students to vacate the halls for all or part of the break.
F. Room Rates for Academic Year 2016-2017
The Student agrees to pay the applicable room rate in three equal installments, one each academic quarter, by the due dates established and announced by the University, except as otherwise denoted by University policy. Room Rates for the 2016-17 school year are published on the housing website and in the Guide to Residence Hall Living.
Included in housing rates for students residing in Seattle University on-campus residences is a $50/month charge which partially covers the expense of the following services:
- Residence hall security
- Programming and activities
- Front desk and mail services
- Residence hall staff
- Computer labs
- SU internet/wireless access
G. Hall and Room Assignments
- The University administers decisions regarding room assignments without regard to race, color, religion, national origin, sexual or political orientation, disability, or veteran status. The University will make reasonable accommodations in housing for qualified students with disabilities. Students with disabilities who are seeking accommodations in housing must register with the Office for Disabilities Services.
- The University reserves the right to determine room assignments, and to change a student’s room assignment for reasons determined necessary by the University.
- It is the policy of Seattle University to give preference in housing assignments to students who reside outside the greater Seattle area. In accordance with this policy, the University reserves the right to cancel this contract prior to the published date for residence hall opening in the fall, winter, or spring quarters where this contract has been entered into with a student who resides within the greater Seattle area. The cancellation of the contract, notification of cancellation, establishment of priorities to regain residence, definition of the greater Seattle area, and other matters are governed by established procedures that are available upon request.
- Any room assignment not claimed by midnight of the first full day of classes will be reassigned as needed. In such event, charges for the original assignee may continue and a different room assignment will be determined by the University from the remaining rooms available, if any.
- Single room assignments in double occupancy rooms are available only when space permits. Single room assignments cannot be guaranteed prior to the beginning of the quarter, and may not be available throughout the entire school year. Single rooms will be prioritized based on need.
H. Housing and Other Charges
The Student authorizes the University to post Housing and Residence Life charges directly to his or her student account. The Student understands that the charges may include, but are not be limited to, housing fees, meal plan costs, cancellation fees, fines for conduct violations, reimbursement of damage costs, and lockout fees. The Student should contact Housing and Residence Life directly for a description of charges. The Student is obligated to pay any balance in full by the invoice due date. If the Student fails to comply with these terms, he or she will not be allowed to register for classes or receive transcripts or diplomas and may be denied other University services. If the Student fails to make timely payment of all or any part of assessed charges, the Student will be liable to the University for all costs (including reasonable attorneys’ fees) the University incurs in pursuing collection against the Student. The University’s late fee policies will also apply to charges imposed by Housing and Residence Life. The Student understands and agrees to these terms and accepts as the Student’s personal responsibility any debt arising in connection with this Agreement.
I. Meal Plan
Students living in the residence halls must purchase a meal plan with the University’s food service contractor (Bon Appétit). If the Student fails to specify a meal plan, the Meal Plan 4 option will be assigned to the Student and he or she is liable for the cost of that plan. The minimum meal plan requirement for freshmen and sophomores is the Meal Plan 4; this includes the Murphy and Douglas Apartments. The meal plan the Student selects for fall quarter will automatically be added to each subsequent quarter unless the Student requests a change through Housing and Residence Life in the first ten (10) class days of fall/winter/spring quarters.
Junior and Senior students are not required to purchase a meal plan. If a Student chooses to purchase a meal plan with the University’s food service contractor (Bon Appétit), the meal plan the Student selects for fall quarter will automatically be added each quarter unless the Student requests a change through Housing and Residence Life in the first ten (10) class days of winter/spring quarters.
Additional money can be added on the Student’s account at any time. Funds less than or equal to $250 remaining at the end of fall and winter quarters are rolled over to the next quarter. Funds remaining at the end of spring quarter are forfeited to the University. Meal plan 6 and Meal Plan 7 will roll over 100% quarter to quarter.
J. Liability and Damage to Property
- The Student is responsible in full for any damage to or loss of his or her property, including money, personal belongings, computers and electronics, or other items of value, located in or on the University’s premises. The University disclaims any and all liability for damage to or loss of the Student’s property.
- The Student is responsible for, and will be charged the costs of repair of, any and all damage that occurs in his or her unit, regardless of whom or what caused the damage (other than damage caused exclusively by a failure in a mechanical or plumbing system of the University). The Student is also responsible for, and will be charged the costs of repair of, any and all damage he or she may cause (alone or with others) to any other area of housing or the University.
- The Student agrees that he or she shall be responsible on a pro rata basis for any malicious damage which occurs to any common area of the residence hall when the University is unable to determine the person who is a fault. The Student will be charged on a prorated basis for the cost of the damage as determined by the University.
- The Student agrees to be responsible for the conduct of any guests who are in the residence hall at the invitation or permission of the Student.
- If the University incurs expenses as a result of the Student’s failure to meet the requirements of Sections J. 2., 3., or 4., the Student agrees that the University has the right, at its discretion, to either issue an invoice to the Student for the costs or offset the costs against any amounts the University may owe the Student.
K. Right of Entry
University representatives may enter the residence halls and the Student’s unit at any time without prior notice, after knocking and announcing their presence, for the purposes of: (1) making necessary or agreed-upon repairs; (2) supplying necessary or agreed-upon services; (3) investigating health or safety concerns, or suspected violations of Housing and other University policies (including, but not limited to, violations of firearm or drug, tobacco, and alcohol use policies); (4) verifying occupancy; (5) conducting inventories of University property; and (6) conducting facility inspections.
The University reserves the right to terminate this Agreement and the Student’s residency because of improper or unsafe conduct by the Student or failure of the Student to comply with any term or condition of this Agreement. The University’s termination of this Agreement does not relieve the Student’s obligation to pay the room rate for the full Academic Year. If the Student withdraws from the University and Housing, this Agreement will terminate and eligibility for any refund will be determined by the University and Housing refund policy in effect at that time. The Student shall vacate the residence hall within 24 hours of initiating withdrawal procedures.
No pets or animals are permitted in campus housing at any time, with the exception of (1) fish contained in a small tank of not more than ten (10) gallons; and (2) an animal trained at a recognized school or facility for the purposes of assisting or accommodating a person with a disability.
- At the time of check-in, the Student is responsible for inspection of the overall condition of the assigned room and must complete an online “Room Condition Inventory” at the time of move-in.
- Check-out occurs when the Student has had his or her unit checked by a Housing and Residence Life staff member at the time of move out, has re-signed the “Room Condition Form”, has returned all keys, and has left a forwarding address at SU-Online.
- It is the responsibility of the student to arrange an appointment at least 24 hours in advance to check-out and to turn in keys. Failure to do so in a timely manner may result in a check-out charge, a lock change charge, and other associated costs.
- The Student is required to remove all personal belongings from his or her unit prior to check-out. The Student agrees that the University may treat as abandoned any property left in the Student’s room after the Student moves out. The University has no obligation to store or to attempt to return abandoned property to the Student and will dispose of the property according to University policy or practice.
- After check-out all disputes of charges must be submitted to the Housing and Residence Life office no later than two weeks after the date of the charge to the student’s account.
O. Compliance with Other University Policies
The Student acknowledges that he or she is aware that the University has a number of policies that relate to and govern student conduct. Those policies are contained in several different documents, including, but not limited to, the Seattle University Student Handbook; the Resident Handbook; the Seattle University Code of Student Conduct; the Undergraduate Bulletin of Information; and the Seattle University Catalogue. At all times students are responsible for accessing online the most up-to-date version of University policies. Policies posted online are the most current versions and are intended to supersede prior online versions and hard copies. The Student agrees to become familiar with these documents and policies and to comply with the obligations set forth in these publications and in other University policy statements that pertain to students or student conduct or activities, as they may be amended from time to time.
P. Statement on Nondiscrimination
Seattle University does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, political ideology or status as a Vietnam-era or special disabled veteran in the administration of any of its education policies, admission policies, scholarship and loan programs, athletics, and other school-administered policies and programs, or in its employment related policies and practices. In addition, the University does not discriminate on the basis of genetic information in its employment related policies and practices, including coverage under its health benefits program.
All University policies, practices and procedures are administered in a manner consistent with Seattle University's Catholic and Jesuit identity and character. Inquiries relating to these policies may be referred to the University's Director of Professional and Organizational Development and Equal Opportunity Officer at (206) 398-4627.
Consistent with the requirements of Title IX of the Education Amendments of 1972 and its implementing regulations, Seattle University has designated three individuals responsible for coordinating the University's Title IX compliance. Students or employees with concerns or complaints about discrimination on the basis of sex in employment or an education program or activity may contact the following Title IX coordinator or Title IX contact person:
Vice President for Human Resources
Equal Opportunity Officer
Human Resources Department - Rianna Building
Rianna Building 214
Michele Murray, Ph.D.
Vice President for Student Development
Title IX Contact Person
Student Center 140B
Andrea Herrera Katahira
Chief EEO Officer/Title IX Coordinator
Human Resources Department - Rianna Building
Individuals may also contact the Office for Civil Rights of the U.S. Department of Education.
Q. Disability Statement
We work closely with the Office of Disabilities Services to ensure appropriate accommodations for students with disabilities in housing. The University’s policies on reasonable accommodation will apply, including requirements for documentation from a qualified health care professional. Please contact Rich Okamoto at Disabilities Services at (206) 296-5740 or at email@example.com to discuss your accommodations for the residence halls and any other support you may need on-campus. Accommodations can include (but are not limited to) things like: a single room, access to a handicap-accessible bathroom, alteration of meal plan, etc. Please discuss with Rich what you think you will need to be successful at Seattle University