Housing Cancellation Fees and Deadlines

HOUSING AGREEMENT CANCELLATION POLICY

Upon receiving a housing assignment, students who are not required to live on campus (third-year, fourth-year, and graduate-level students) will be given an applicable grace period to cancel their housing assignment without financial penalty. Students eligible for a housing cancellation may submit a request to cancel their housing assignment on the Housing Portal. If a student who is not required to live on campus submits a request to cancel their housing assignment after the applicable grace period— and is approved—a cancellation fee will be assessed per the schedules below:

CANCELLATION FEE   

If a student not required to live on campus submits a request to cancel their housing assignment after the applicable grace period and is approved, there will be a cancellation fee assessed per the schedules below.  The cancellation fee will ONLY be waived if the cancellation reason is due to not being enrolled at Seattle University for any period during the agreement time frame (these criteria include Leave of Absence, Withdrawal from the university, study abroad, and early graduation). 

Exceptions to the Cancellation Fee Policy  

If a student requests to cancel their Housing assignment due to any of the following reasons, no cancellation fee will be applied:  

  • Transfer, Withdrawal, Leave of Absence, or Hardship Withdrawal from Seattle University – Students who are no longer actively enrolled at Seattle University will not be charged a cancellation fee. Please note that students who are suspended or expelled for disciplinary reasons will not be released from the financial obligations of their Student Housing Agreement. For mid-quarter withdrawals, students will have their housing and meal plan charges prorated based on their occupancy period.
  • Graduation – Students who graduate during the academic year will not be charged a cancellation fee.
  • Academic Internship/Exchange/Study Abroad – Students who study abroad or participate in any Seattle University-sponsored program will not be charged a cancellation fee. Participation in Seattle University-sponsored programs will be verified administratively.  
  • Military Relocation – Students who are relocated for United States military purposes will not be charged a cancellation fee. Documentation is required to verify this status.

  Upon receiving approval of a Housing Cancellation request, students will be charged a pro-rated Housing and Meal Plan rate based on the number of nights of occupancy.

 

Academic Year 2023-2024 Housing Application Cancellation Fee Schedule (Continuing students only) 

April 5, 2023 to June 30, 2023* $500.00
July 1, 2023 to September 16, 2023 $1,000.00
On or After September 17, 2023 100% of the housing room charges for the current term + 50% housing room charges of any remaining quarter(s) for the academic year

*Students who cancel their housing assignment ONLY with the intention of living at Douglas or Vi Hilbert will have their cancellation fee waived up until May 1, 2023. All cancellation requests submitted after this date with intention of living at Vi Hilbert and Douglas will have the applicable cancellation fee applied.

 

Academic Year 2023-2024 Housing Application Cancellation Fee Schedule (New Students for upcoming Fall 2023) 

August 11, 2023 to August 31, 2023 $500.00
September 1, 2023 to September 15, 2023 $1,000.00
On or After September 16, 2023 100% of the housing room charges for the current term + 50% housing room charges of any remaining quarter(s) for the academic year

*If you are a student who is admitted late to Seattle University and applies for housing you will have a 3-day grace period to decline your housing offer without financial penalty based on the timetable above.

Winter/Spring 2024 Housing Application Cancellation Fee Schedule (Only for new applicants for Winter/Spring 2024)

December 7, 2023 to December 13, 2023 $500.00
December 14, 2023 to January 2, 2024 $1,000.00
On or After January 2, 2024 100% of the housing room charges for the current term + 50% housing room charges of any remaining quarter(s) for the academic year

 

Spring 2024 Housing Application Cancellation Fee Schedule (Only for new applicants for Spring 2024)

March 6, 2024 to March 17, 2024 $500.00
March 18, 2024 to March 27, 2024 $1,000.00
On or After March 28, 2024 100% of the housing room charges for the current term 

 

Academic Year 2023-2024 Housing Application Cancellation Fee Schedule (Law Student only) 

June 1, 2023 to June 30, 2023 $500.00
July 1, 2023 to August 11, 2023 $1,000.00
On or After August 12, 2023 100% of the housing room charges for the current term + 50% housing room charges for remaining semester for the academic year

 

Spring 2024 Housing Application Cancellation Fee Schedule (Law Student only) 

December 7, 2023 to January 1, 2024 $500.00
January 2, 2024 to January 5, 2024 $1,000.00
On or After January 6, 2024 100% of the housing room charges for the current term

Academic Year 2024-2025 Housing Application Cancellation Schedule (Continuing Students Only) 

Cancellation Time     

Cancellation Fee Amount   

April 2, 2024, to June 30, 2024*   

$500.00  

July 1, 2024, to September 21, 

2024

$1,000.00  

On or After September 22, 2024 

100% of the housing charges for current term + 50% housing room charges of any remaining quarter(s) for the academic year   

  *Students who cancel their housing assignment ONLY with the intention of living at Douglas or Vi Hilbert will have their cancellation fee waived up until April 15, 2024. All cancellation requests submitted after this date will have the applicable cancellation fee applied. 

 

Academic Year 2024-2025 Housing Application Cancellation Schedule (New Students Only) 

Cancellation Time     

Cancellation Fee Amount   

August 11, 2024, to August 31, 

2024

$500.00  

September 1, 2024, to 

September 20, 2024   

$1,000.00   

On or After September 21, 2024 

100% of the housing charges for current term + 50% housing room charges of any remaining quarter(s) for the academic year   

*If you are a student who is admitted late to Seattle University and applies for housing you will have a 3-day grace period to decline your housing offer without financial penalty based on the timetable above.  

  

Winter/Spring 2025 Housing Application Cancellation Fee Schedule (For applicants for Winter/Spring 2025 ONLY) 

Cancellation Time     

Cancellation Fee Amount   

December 7, 2024, to December 

14, 2024

$500.00  

December 15, 2024, to December 31, 2024

$1,000.00   

On or After January 1, 2025 

100% of the housing charges for current term + 50% housing room charges of any remaining quarter(s) for the academic year   

 

Spring 2025 Housing Application Cancellation Fee Schedule (For applicants for Spring 2025 ONLY) 

Cancellation Time     

Cancellation Fee Amount   

March 6, 2025, to March 17, 

2025

$500.00  

March 18, 2025, to March 28, 

2025

$1,000.00   

On or After March 29, 2025 

100% of the housing charges for current term + 50% housing room charges of any remaining quarter(s) for the academic year   

 

Academic Year 2024-2025 Housing Application Cancellation Fee Schedule- Law Students Only

Cancellation Time     

Cancellation Fee Amount   

June 1, 2024, to June 30, 2024

 

$500.00  

July 1, 2024, to August 16, 2024

 

$1,000.00   

On or after August 17, 2024

 

 

100% of the housing charges for the current term + 50% housing room charges of any remaining quarter(s) for the academic year

 

Spring 2025 Semester Housing Application Cancellation Fee Schedule- Law Students Only

Cancellation Time     

Cancellation Fee Amount   

December 7, 2024, to December 31, 2024

$500.00  

January 1, 2025, to January 10,

2025

$1,000.00   

On or after January 11, 2025

 

100% of the housing charges for the current term + 50% housing room charges of any remaining quarter(s) for the academic year

 

How to Cancel Housing

  1. Log into the Housing Portal
  2. Select Requests
  3. Choose "Cancellation of Application/Housing" in the drop down menu
  4. Select the term session of application you are cancelling

If you are a first or second year student, freshman or sophomore under 21 years of age and seeking to commute from home after moving into on campus, please complete a Housing Exemption.