Finance Module

The Finance Module updated Colleague Legacy to Colleague XE in July 2017. Additionally, three major changes took place.

  1. Chart of Accounts: Seattle University started using a new 17-digit Chart of Accounts. The old 13-digit codes are no longer valid.  
  2. Organizational Hierarchy: Seattle University adopted an organizational hierarchy to manage access to information, reporting, and to help organize resources such as people, financial resources, and eventually space.
  3. InformSU: InformSU Financial Reports replaced SUDDS Financial Reports. For additional information, visit the InformSU page.   

Anyone who manages budgets, grants, or uses financial information and reports needs to be familiar with the new Chart of Accounts.  For detailed information about the Chart of Accounts, please visit the Controller’s Office website.

Training

Review materials on the Controller’s Office website including:

  • The Chart of Accounts Translation Tool
  • Chart of Accounts Guide
  • Object Code Quick Guide (printable) and Finance Module Quick Guide (printable)

Chart of Accounts Resources 

  

Chart of Accounts Tools 

Chart of Accounts Guide

The GL Chart of Accounts Guide provides an introduction to

  • how the GL accounts are built,
  • new and commonly used object code descriptions, and
  • translation tools.  

This tool will continue to be useful after the RevSU project has concluded as a guide to both old and new object codes and their descriptions.

Chart of Accounts Translator

The GL Chart of Accounts Translator efficiently translates old 13 digit GL accounts into the new 17 digit GL accounts. For users that work with a variety of accounts regularly, this tool will be helpful during the transition. It will not be sufficient to simply translate the 13 digit accounts to the 17 digit accounts in the long term because

  • some old accounts will be discontinued or consolidated
  • many new accounts have been added, and
  • the new GL accounts are more complex to facilitate improved reporting.

 

For a brief introduction to the tools, see the following videos:

 

 

Questions? Contact Us:

RevSU@seattleu.edu