Processing Financial Transactions

Reporting Unit Budget Management

The university organizes office-level finances into groups of accounts called activities or budgets. There are hundreds of activities throughout campus.

Each activity (budgetary unit/reporting unit) has a person designated as the manager of the activity. This individual has certain responsibilities for the financial management of the activity. Only finance managers and their designees may authorize payment or encumber University funds. The following pages outline the responsibilities of the Reporting Unit Budget Manager as well as providing useful tips and tools to fulfill these responsibilities.

If you will be responsible for managing your office’s budget, contact the Controller’s Office (x5880) to request a Controller’s Office Guidebook. This manual is a critical resource covering various aspects of the University’s fiscal processes and includes explanations of many forms and procedures.

If you have further questions after reviewing these materials please contact Ivette Serna or Kerry Keller-Ash in the University Budget Office.