Memberships and Subscriptions

The university encourages faculty and staff membership in organizations that will promote the advancement of instruction, research and public service and will enhance the professional standing and development of its faculty and staff.

The university has memberships to Amazon and Costco. Amazon and Costco memberships and lifetime memberships will not be reimbursed. Membership, subscription, or annual renewal invoices submitted for payment must include the start and end dates or the length of period. If a subscription or membership period crosses more than one fiscal year and exceeds $1000, the expense will be split between both fiscal years based on the month it starts and ends. An example of the process is as follows:

A membership runs from January 1st until December 31st and costs $1500; half of the membership will occur in the current fiscal year (January 1st to June 30th) and half in the next fiscal year (July 1st to December 31st). The vendor will receive $1500 but Accounts Payable will charge the given budget number $750 in the current fiscal year and $750 in the next fiscal year. The next fiscal year charge will show up as a journal entry.