The Office of the Dean of Students administers the university's Integrity Formation process, which may also be referred to as the "student conduct process". A complete description of the Integrity Formation process, including a description of students' rights in the process, can be found in Section 5 of the Code of Student Conduct. The description of this process in Section 5 of the Code supersedes the summary information provided below.
Important: Check Your SU Email Frequently!
The Office of the Dean of Students sends official communications regarding student conduct matters exclusively to students’ Seattle University email accounts. Students are expected to regularly check their Seattle University email in order ensure prompt receipt of any official and time-sensitive communications.
The Dean of Students is notified of an alleged violation of the Code of Student Conduct by the submission of an incident report or written complaint. Anyone can submit an incident report for review.
A Conduct Administrator reviews the report or complaint and sends the student a notification letter about 10 days after the incident. The letter briefly describes the incident report, alleged violations, and informs the student of the date, time, and location of the hearing.
A meeting with a Conduct Administrator (CA) or Board that is typically non-adversarial. During the hearing, the CA will present the incident report(s) and any other available information; the Respondent responds by sharing their side of the story. The CA will ask and answer questions, review policies, and discuss possible outcomes.
The Conduct Administrator (or board) will then determine whether a Respondent violated the Code using the preponderance of the evidence standard of proof. There must be information from which one can reasonably conclude that the Respondent "more likely than not" violated the Code.
The Respondent is notified by SU email whether they were found Responsible or Not Responsible for each alleged violation. If found Responsible for a violation, the Conduct Administrator will issue appropriate sanctions, which are educational or restorative activities, statuses, fines/fees, or limitations of privileges that must be completed
Respondents can appeal within 5 calendar days from the time/date the decision letter is emailed. An appeal is not a re-hearing, and will not be granted based only on disagreement with the original decision. An appeal must meet specific criteria to be granted (detailed in Sec. 5.2.1 of the Code).
If a Respondent does not complete sanctions on time, the Conduct Administrator will send a letter through SU email letting the Respondent know that they are not in compliance. When this happens, a $50.00 fine is issued in addition to the original sanctions. The Respondent then has one more week to finish the sanctions. Most Respondents will not reach this step!
If sanctions are still incomplete one week after a Respondent receives a Failure to Comply, the Office of the Dean of Students places a hold on the Respondent's student account. The hold will prevent registration and other important University business until the sanctions are completed successfully. Most Respondents will not reach this step!
How Long Does the Process Take?
Respondents will generally be contacted by SU email within 10 business days after the Office of the Dean of Students receives an incident report. The University will resolve all complaints and reports in a prompt manner, endeavoring to do so within sixty calendar days of the initial report. See Section 5.4.1 of the Code of Student Conduct for more information.
How Do I Get My Hold Removed?
After completing the outstanding sanctions, send an email to firstname.lastname@example.org requesting the hold be removed.
Note: Complaints & Investigations Regarding Sexual Misconduct
The University has published separate procedures for investigating and adjudicating complaints related to sexual misconduct. Please see Section 4.6 of the Code of Student Conduct or visit the Office of Institutional Equity for more information.
This information is intended to provide a brief overview of the Integrity Formation process. Students should refer to the Code of Student Conduct, specifically Section 5, for more detailed information about the process. Answers to more FAQs can be found here: