Step-by-Step Summary

Outlined below are a summary of steps in the Integrity Formation hearing process. For further detail, we encourage you to visit Section 3 of the Code of Student Conductas well as the Definitions page.

Integrity Formation Process: Step-by-Step

Review of Written Complaint or Incident Report

The Office of the Dean of Students receives and reviews a written complaint
or incident report alleging a violation of the Code of Student Conduct. Upon initial review, the Associate Vice
President/Dean of Students or their designee may have a preliminary
conversation with the individual(s) involved or ask Public Safety or Housing
and Residence Life staff to further investigate the incident.

Notifying the Respondent(s)

The Conduct Administrator or Review Board Chair will review the report or complaint, determine the nature of potential violation(s), and send the Respondent(s) a notification letter via email within ten days of the date of the incident report. The notification letter generally includes the time, date, location, and alleged conduct described in the incident report or complaint. Respondent(s) will be given at least three business days, written notice, by email, prior to a scheduled hearing.

Students and/or student organizations referred to the Integrity Formation be offered an opportunity to resolve their case without a formal hearing. Cases may be resolved through an Alternative Resolution if the Respondent(s) agree to this method. Respondent(s) agreeing to an alternative resolution must understand that by accepting and participating in the alternative resolution that they are waiving their rights to a hearing and any further appeal. If the alternative option is declined by the Respondent or no agreement is reached, the matter will proceed to an Integrity Formation hearing

Hearing

A hearing is a meeting between the Respondent(s) and the Conduct Administrator or Review Board. Hearings shall be conducted in private. The Respondent(s), the Complainant, and their Advisor may be present. Admission of any other person, including Witnesses, to the hearing shall be at the discretion of the Conduct Administrator or the Review Board Chair.

Deliberation & Decision

The Conduct Administrator or Review Board will then determine whether a Respondent violated the Code using the preponderance of the evidence standard of proof. There must be evidence to conclude the Respondent “more likely than not” violated the Code.

Decision Letter & Sanctions

The Respondent is notified by SU email whether they were found Responsible or Not Responsible for each alleged violation. If found Responsible for a violation, the Conduct Administrator or Review Board Chair will issue appropriate sanctions, which are educational or restorative and transformative activities, statuses, fines/fees, or limitations of privileges that must be completed. Please visit the Sanctions page for more informations regarding the types of sanction at Seattle University. 

Right to Appeal

After a decision has been made in the conduct hearing and the Respondent receives the decision letter, the Respondent may file an appeal by 3:30pm within 5 business days from the date of the decision letter. Appeals are not re-hearings, and they are not granted based on disagreement with the original decision. An appeal must meet specific criteria to be granted (detailed in Section 3.3 of the Code). Please visit the Appeal Process page for more information regarding the appeal process. 

 

Incomplete Sanctions Fine

If a Respondent does not complete sanctions on time, the Conduct Administrator will send a letter through SU email letting the Respondent know that they are not in compliance. When this happens, a $50.00 fine is issued in addition to the original sanctions. The Respondent then has one more week to finish the sanctions. Most Respondents will not reach this step.

Hold Placed on Student Account

If sanctions are not done one week after a Respondent receives an incomplete sanctions fine, the Office of the Dean of Students places a hold on the Respondent’s student account. This hold could prevent registration or other University business until the sanctions are completed successfully. Most Respondents will not reach this step.