Summer Research Resources

CSE 2018 Summer Undergraduate Research Program

This information is specifically for Seattle University undergraduate summer research students who have received a College of Science and Engineering research award or are working on a faculty's research grant. Please follow the instructions below to get started:

Responsible Conduct of Research Training 

Faculty and students participating in summer research are expected to fulfill the Seattle University training in Responsible Conduct of Research (RCR) through completion of one training module. Register with the Collaborative Institutional Training Initiative (CITI) as an affiliate of Seattle University (Instructions on how to access CITI Training). When selecting curriculum, choose “Responsible Conduct of Research – Life Sciences;” then choose the curriculum that best suits your research field (Engineers, Physical Science, Biomedical investigators). For further instructions please refer to this RCR Explained.

This training will take about 3 hours and can be added to your first timesheet. When you have completed all tutorials in your field, the Office of Research Services and Sponsored Projects (ORSSP) will be notified and you will be eligible to begin research. If you have already completed the CITI tutorial, you are already eligible to conduct research. 

Hiring Paperwork

Any student hired for the Summer must be currently enrolled at Seattle University for Summer quarter or the upcoming Fall quarter.

If you have worked for SU at any time in the past:  

  1. If you have not already completed the CITI tutorial in the past, please complete. (Instructions on how to access CITI Training.)
  2. Complete the top portion of the SEAF and Student Employee Forms and turn in to ENGR 604 to Sandi Nagel by Friday, June 8th. Your CITI training will be verified with ORSSP and your SEAF will be submitted to Student Financial Services. 
  3. You will now be eligible to work beginning Monday, June 18th. 
  4. Please Note: Your online timesheet will not be available until all hiring paperwork has been submitted to ENGR 604 and SFS.

If you have never worked for SU in the past:  

  1. You will need to complete the SEAF and Student Employee Forms, I-9 Form (I-9 Instructions), W-4 Form and Direct Deposit Form. Please look at page 3 of the I-9 Form - this is a list of identification that is required for first-time hires. If you need to dig up your passport (OR birth certificate and social security card-NO COPIES), you should start now.
  2. Complete the CITI tutorial. (Instructions on how to access CITI Training.)
  3. Complete the SEAF and Student Employee Forms and turn in to ENGR 604 to Sandi Nagel by Friday, June 8th. Your CITI training will be verified with ORSSP and your SEAF will be submitted to Student Financial Services.
  4. The I-9, W-4 and Direct Deposit forms will need to be completed with a representative in Student Financial Services (SFS); bring your original identification documents with you for completing the I-9. 
  5. When ALL documents and the CITI have been completed, you will be eligible to begin research on Monday, June 18th.
  6. Please Note: Your online timesheet will not be available until all hiring paperwork has been submitted to ENGR 604 and SFS.

Timesheets & Hours

Student employees are paid twice per month. Timesheets are due on the 15th and last business day of every month. You will be paid $15.50/hour. You and your mentor are responsible for keeping your hours to 37.5 hours per week (no overtime is allowed), Sunday through Saturday and to a maximum of 375 total hours over the summer (unless a lower hour arrangement has been made with your supervisor).

You will enter your hours in your timesheet in SUOnline . When you have completed entering your hours for each time period (i.e. July 1-15), be sure to click the box at the bottom indicating that you are ready to submit your hours to your supervisor. This will generate an email, prompting your faculty mentor to review, make comments and approve your hours. 

Volunteers

Student research volunteers working in a lab this summer, please complete the Volunteer Research Agreement & Student Volunteer Forms and return to Sandi Nagel in ENGR 604 prior to volunteering in a lab.

Summer Housing 

Discounted housing is available to summer research assistants through the Housing and Residence Life office. It is the student’s responsibility to visit Housing and Residence Life: Summer Housing to apply. Please note that priority is given to those who apply by June 1st. Additionally, you will need to complete a Summer Housing Student Discount Form which will be posted on the Housing website by May. If a student cannot or decides not to work after all, their housing option is terminated.  

Important Dates for 2018 Summer Research

  • Friday, June 8th – CITI training and hiring paperwork needs to be completed and turned in to ENGR 604.
  • Monday, June 18th – Summer research begins – you may start working on or after this date.
  • Thursday, June 28th – Beginning of Summer Kick-off BBQ in the Quad at Noon.
  • Friday, August 31st – Final day of research. Students will be deleted from the timesheet system in September.
  • Friday, October 26th – STEM Research Showcase (Poster Session) in the Bannan Arboretum at 4:00-5:30 p.m.

Faculty Responsibilities

Hiring Students - Any student hired for the Summer must be currently enrolled at Seattle University for Summer quarter or the upcoming Fall quarter. Temporary workers are not allowed.

Timesheets - Faculty mentors are the primary supervisors for their student researchers and are responsible for approving timesheets on a bi-monthly basis. Should you not be able to approve a timesheet in the given time period (two days after each pay period closes), please coordinate with the alternate supervisor (Sandi Nagel) ahead of time for her to approve the hours on your behalf. If this is not coordinated ahead of time, your student's pay will be deferred until the next pay period. Mentors are responsible for keeping their student's hours to 37.5 hours per week (no overtime is allowed), Sunday through Saturday (for all on-campus jobs), and 375 maximum hours over the summer. Any overage will need to be paid by an alternative budget. Please Note: All Summer research students will be deleted from the timesheet system in September.

Supply purchases - If you received a supply allotment with your summer award, please plan to submit shopping cart requests by August 10th and all reimbursement requests by September 1st. Any submissions beyond these dates will require dean approval.

Student Research Volunteers - If you have a volunteer working in your lab this summer, please complete the Volunteer Research Agreement & Student Volunteer Forms and return to Sandi Nagel in ENGR 604 prior to their start in the lab.