Schedulers

Scheduling courses takes the coordination of many individuals.  We hope this page may act as a resource for Department Chairs and staff who schedule UCOR courses. Here is a detailed guide to University Core Scheduling Procedures which outlines the roles and responsibilities of Dean's Offices, Departments, and the Core Office. For department-level schedulers, here are the AY22-23 Core Scheduling Instructions and the December 2019 UCOR CLSS Workshop PowerPoint with some helpful tips and tricks.

You will find general information on how to use the course scheduling software, CLSS on the Registrar's Course Scheduling resource page.  Please let Core know how we may better assist you as you work with faculty members to schedule your Core offerings this academic year.

    

AY 22-23 Deadlines for UCOR scheduling (including any related cross-lists):

22RQ UCOR courses must be scheduled by 2/11/22

22FQ UCOR courses must be scheduled by 3/18/22

23WQ and SQ UCOR courses must be scheduled by 4/15/21

 

Caps for UCOR sections: 

Please use this chart when assigning caps to UCOR sections.  Certain lab sciences and studio arts may have different caps due to classroom space. 

 

Summer

Fall

Winter and Spring

Initial cap / Max cap

Initial cap / Max cap

Initial cap / Max cap

Module I

UCOR 1100, 1200, 1400, 1600: 20 / 20

 

UCOR 1300, 1800: 19/19

UCOR 1100, 1200, 1400, 1600: 0* / 20

UCOR 1300, 1800: 0*/19

UCOR 1100, 1200, 1400, 1600:   18 / 20

UCOR 1300, 1800: 17/19

Module II

30 / 30

UCOR 2100 and 2500:  26 / 30

UCOR 29X0:  28 / 30

  28/30

Module III

30 / 30

28 / 30

28 / 30

 

* Each year before FQ registration, we determine how many Module I seats to open to returning students and how many seats need to be held for incoming freshman and transfer students. Since the majority of sections are for new students, we ask you to 0 cap these classes and we will adjust before preregistration. Any SUCCESS seminar will be 0 capped, and generally, cross-listed sections will be opened to continuing students.

Core also adjusts caps on UCOR 2100 and 2500 sections depending on anticipated number of transfer students and SUCCESS sections run. We also adjust caps for online classes after consultation with advisors to control the flow of registration and hold seats for certain cohorts of students.   

When you are cross-listing a UCOR section, subtract the total number of seats the major class will be using from both the initial cap and the max cap to get your UCOR caps for that section.

  • Example: The caps for a typical UCOR 2100 in FQ are 26/30 (Initial/Max). If THRS will be taking 3 seats for a crosslist in section 2100-03, the cap for that section will be 23/27.

See the section on cross-listing for specific instructions and guidelines on cross-listing. Caps for cross-listed departmental sections cannot exceed 25% of the total course capacity (i.e. 5 seats in Module I and 7 seats in Modules II and III).  

Finding Core courses in CLSS:  The Scheduling Unit for Core courses is "UCOR" or "University Core." If your department offers Core courses, you will have access to this scheduling unit. 

Course numbers:   All Core courses will use UCOR for the department prefix. The majority of UCOR subcategories have been eliminated. The only exceptions are UCOR 1810, UCOR 2910, and UCOR 2920. For all other courses please use the appropriate category (UCOR 1400, 1600, 1800, 3400, 3600, 3800). 

Courses eligible to be scheduled:   Visit the list of All Approved Courses. Courses are listed by departmental prefix.  Only courses that are on this list may be scheduled

Faculty assignments for Core courses:  You must make faculty assignments in CLSS. When adding a Core course in CLSS, the faculty member assigned to the course should be the same faculty member listed with the course in the Approved Core Courses list. 

The course approval process requires that faculty members either submit individual course proposals or agree to teach a course as proposed by another faculty member. However, we know that departments sometimes need to add new faculty members to existing courses. If you need to add a new faculty member to an existing course or submit a course for provisional approval, please see this document: Adding Qualified Faculty to an approved UCOR Course

Core section titles:  Remember that UCOR courses have a section title that is separate from the course title that is populated automatically in CLSS. You must add the Core section title in CLSS by clicking on the pencil icon next to Printed Comments. There is a field within Printed Comments for UCOR Title. Please enter your title here.

Individual section titles are restricted to 30 characters.  Use the exact short title for the course as it appears the approved list. If faculty would prefer a different short title than the one listed, please email core@seattleu.edu with both the original long title from the proposal and the short title they want to use.  Our office will confirm the change. 

Lastly, please do not include the title in the Printed Comments or the Comments to Scheduler fields.

Indicating the department offering the UCOR section:  Make sure to use the drop-down menu to select your department in the UCOR Dept Code field.  This is how we track who is paying for the section/staffing the section.  You will not be able to proceed in CLSS without selecting a UCOR Dept Code.

Time distribution:   Please attempt to distribute the Core courses offered by your department across the full range of available times and days.   When courses are scheduled we will compile the statistics on course times/days and work with departments and colleges to ensure students have a broad range of choices. You can use the visualize function in CLSS to check distribution of UCOR and major courses.

Guidance for Scheduling Online courses: The majority of RQ classes will be online and these must be scheduled as Asynchronous.

During the regular academic year, a course may only be scheduled as online or hybrid if requested by the Core office. All online classes must have CDLI approval. If a course and faculty member is CDLI-approved, they will appear on the Approved Core Courses list under the CDLI departmental prefix in addition to their regular departmental listing. 

No Module I courses during the regular academic year will be scheduled as online or hybrid. Module II and III online sections should be scheduled as Asynchronous.

Guidance for Scheduling Study Abroad sections: Study Abroad UCOR sections must be approved and agreed upon by the Core office and the department.

The initial cap must be set at 0 as the department/instructor will be responsible for enrolling students.

Printed Comments must include the following text:   SABD; PRM-INSR

If a course is going to span more than one quarter (it is scheduled in one quarter, but travel will occur afterward), an N grade will need to be used. Please indicate this by putting N GRADE in Comments to Scheduler.

Cross-listing sections: Departments may cross-list UCOR sections with departmental sections of the same course.   Please indicate the precise cross-listing information including section numbers in the Printed Comments field of both the UCOR section of the course and the departmental section of the course (e.g. X: UCOR ####-## or X: DEPT ####-##). As major sections roll over each year, be sure to update the UCOR cross-listing information in your major course.

You must make UCOR the primary or parent section in CLSS. Please follow these instructions when adding or creating a cross-list with UCOR:

  • Create UCOR section and/or adjust the caps accordingly on the UCOR side and indicate the cross-list in the printed comments. Indicate “PARENT; Combined Max Cap=XX” in comments to scheduler. Put through workflow.
  • Create or make any adjustments (caps, printed comments) to the major class and indicate the cross-list in printed comments. Indicate “CHILD; Combined Max Cap=XX” in comments to scheduler. Put through workflow.
  • UCOR and Major courses must be entered by the UCOR deadline. The UCOR office will send a list of classes to be cross-listed to the University Scheduler during the admin lock period. When the schedule is released on MySU, please be sure to look at both sides of your cross-listings to ensure they are correct.
  • If you need to make a change to cross-listed courses after they have been cross-listed, make this change to the PARENT. Then indicate in comments to scheduler “Also update Child” and include the cross-listed course number.
  • If you need to cancel a set of cross-listed courses, cancel the PARENT and indicate in comments to scheduler that the child should also be canceled.
  • If you need to cancel one side of a cross-listing, cancel that side and include a comment to scheduler stating that the other side should no longer be cross-listed.

Caps for cross-listed departmental sections cannot exceed 25% of the total course capacity (i.e. 5 seats in Module I and 7 seats in Modules II and III). If you want to assure that the seats in your cross-listed departmental sections are limited only to students in your department or those you choose to add, please remember to include MJR-ONLY or permission in the printed comments of the departmental section.

Printed Comments: For the majority of UCOR classes, printed comments will be blank. What needs to be in printed comments has shifted when we moved to MySU from SU Online. Here is a general breakdown of what you do and do not need to enter in printed comments.

Please make sure to include the following text in the Printed Comments field when creating the indicated courses. CLSS will not allow you to proceed without these comments and they must be typed out exactly as follows:

 

Course type

Include the following in Printed Comments text

UCOR 2910: Ethical Reasoning Business

MJR-ONLY (Business/ECON) or permission

UCOR 2920: Ethical Reasoning Health Care

REQD for NURS students; RECOMND for DIUS students; Open to all majors


If one of the above course types is cross-listed, keep in mind that the prerequisite only applies to the UCOR section of that cross-listed course.  Prerequisites for the cross-listed departmental section are at the discretion of that department.

NEW AS OF 2021: Please note that there have been changes to Printed Comments since we moved from SUOnline to MySU. Pre-requisites no longer have to be listed, which shrunk the table above considerably. Minor codes are also no longer searchable via Printed Comments, so minor codes (ex. WGST) should be put in “Comments to Scheduler” instead.

If a course has a service-learning component, SRV-LRNG must appear in printed comments.

Please adhere to the standard abbreviations and rules for printed comments indicated in the CLSS manual on the Registrar’s website. If a class is SABD, OLN, HYB, has a cross-listing or unique meeting pattern, these things must be indicated in printed comments.

Comments to Scheduler: Adhere to the standards in the CLSS manual for rooming requests and other information that goes in this field. Again, UCOR titles do not go here.