Schedulers

Scheduling courses takes the coordination of many, many individuals.  We hope this page may act as a resource for Department Chairs and Administrative Assistants who schedule UCOR courses. You will find general information on how to use the course scheduling software, CLSS on the Registrar's Course Scheduling resource page.  Please let Core know how we may better assist you as you work with faculty members to schedule your Core offerings this academic year.

Courses eligible to be scheduled:   Revisit the list of All Approved Courses.  The first section lists the courses alphabetically by the departmental prefix.  Alternatively, you can use the second half of the document to find courses listed by section number.  Only courses that are on this list may be scheduled

Faculty assignments for Core courses:   Faculty members are “attached” to each Core course.  When adding a Core course in Colleague or CLSS, the faculty member assigned to the course should be the same faculty member listed with the course in the Approved Core Courses list. 

The course approval process requires that faculty members either submit individual course proposals or agree to teach a course as proposed by another faculty member.  However, we know that departments sometimes need to add new faculty members to existing courses. If you need to add a new faculty member to an existing course or submit a course for provisional approval, please see this document: Adding Qualified Faculty to an approved UCOR Course    

Finding Core courses in CLSS:  The Scheduling Unit for Core courses is "UCOR" or "University Core." If your department offers Core courses, you will have access to this scheduling unit. 

Course numbers:   All Core courses will use UCOR for the department prefix. The majority of UCOR subcategories have been eliminated. The only exceptions are UCOR 1810, UCOR 2910, and UCOR 2920. For all other courses please use the appropriate category (UCOR 1400, 1600, 1800, 3400, 3600, 3800). 

Core section titles:   Remember that UCOR courses have a section title that is separate from the course title that is populated automatically in CLSS. You must add the Core section title in CLSS by clicking on the pencil icon next to Printed Comments. There is a field within Printed Comments for UCOR Title. Please enter your title here. SUOnline restricts the individual section titles to 30 characters.   Please use the exact short title for the course as it appears the approved list.   If faculty would prefer a different short title than the one listed, please email UCOR-Scheduler@seattleu.edu, with both the original long title from the proposal and the short title they want to use.  Our office will confirm the change.  Lastly, please do not include the title in the Printed Comments or the Comments to Scheduler fields.

Indicating the department offering the UCOR section:  Make sure to use the drop-down menu to select your department in the UCOR Dept Code field.  This is how we track who is paying for the section/staffing the section.  You will not be able to proceed in CLSS without selecting a UCOR Dept Code.

Time distribution:   Please attempt to distribute the Core courses offered by your department across the full range of available times and days.   When courses are scheduled we will compile the statistics on course times/days and work with departments and colleges to make sure students have a broad range of choices.

Cross-listing sections:  Departments may cross-list UCOR sections with departmental sections of the same course.   Please indicate the precise cross-listing information (this must include section numbers) in the Printed Comments field of both the UCOR section of the course and the departmental section of the course (e.g. X: UCOR ####-## or X: DEPT ####-##).   Caps for cross-listed departmental sections cannot exceed 25% of the total course capacity (i.e. 5 seats in Module I and 7 seats in Modules II and III).

Indicating prerequisites:   In an effort to provide the prerequisite information for Core courses more readily to students and to be consistent with the format used by all other departments on campus, we will start listing prerequisites in the Printed Comments field of CLSS.  Please make sure to include the following text in the Printed Comments field when creating the indicated courses. CLSS will not allow you to proceed without these comments and they must be typed out exactly as follows, so feel free to copy and paste from here:

Course typeInclude the following in the Printed Comments text
UCOR 1810: Inquiry Seminar in the Natural Sciences  PREQ: UCOR 1200; LAB FEE
UCOR 2100: Theological Explorations PREQ: UCOR 1100; CAST
UCOR 2500: Philosophy of the Human Person PREQ: UCOR 1100; CAST
UCOR 2900: Ethical Reasoning  PREQ: UCOR 2500; CAST
UCOR 2910: Ethical Reasoning Business PREQ: UCOR 2500; CAST; MJR-ONLY (Business/ECON) or permission
UCOR 2920: Ethical Reasoning Health Care PREQ: UCOR 2500; CAST; REQD for NURS students; RECOMND for DIUS students; Open to all majors
UCOR 3100: Religion in a Global Context  PREQ: UCOR 2100

If one of the above course types is cross-listed, keep in mind that the prerequisite only applies to the UCOR section of that cross-listed course.  Prerequisites for the cross-listed departmental section are at the discretion of that department.

Caps for UCOR sections:   Please use the chart below when assigning caps to UCOR sections for AY 17-18 and 18-19. This chart designates caps for both regular sections and cross-listed sections.  Core Honors, certain lab sciences, and studio arts may have different caps due to manual registration procedures or classroom space.  If you are ever uncertain of what the caps should be, contact the Core Department at UCOR-Scheduler@seattleu.edu

 

 

Summer

Fall

Winter and Spring

Initial cap / Max cap

Initial cap / Max cap

Initial cap / Max cap

Module I

20 / 20

UCOR 1100, 1200, 1400, 1600: 0* / 20

UCOR  1300, 1800: 0*/19

UCOR 1100, 1200, 1400, 1600:

18 / 20

UCOR  1300, 1800: 17/19

Module II

30 / 30

UCOR 2100, 2500, 2910:  24 / 30

UCOR 2900, 2920:  28 / 30

UCOR 2100, 2500:  26 / 30

UCOR 2910:  24 / 30

UCOR 2900, 2920:  28 / 30

Module III

30 / 30

28/ 30

28 / 30

UCOR sections of cross-listed courses

Initial cap / Max cap / Combined cap

Initial cap / Max cap /

Combined cap

Initial cap / Max cap /

Combined cap

Module I:  Remainder of seats / Remainder of seats** / 20

 

All Others:  Remainder of seats / Remainder of seats** / 30

MODULE I:  0 / Remainder of seats / 20 (or 19 for 1300 and 1800)

UCOR 2100, 2500, 2910:  Remainder of seats minus 6 / Remainder of seats / 30

ALL OTHERS:  Remainder of seats minus 2 / Remainder of seats / 30

MODULE I:  Remainder of seats minus 2 / Remainder of seats / 20 (or 19 for 1300 and 1800)

UCOR 2100, 2500:  Remainder of seats minus 4 / Remainder of seats / 30

UCOR 2910:  Remainder of seats minus 6 / Remainder of seats / 30

ALL OTHERS:  Remainder of seats minus 2 / Remainder of seats / 30

* Each year, University Core and New Student Registration work together to determine how many seats need to be open online to returning students and how many seats need to be held for incoming freshman and transfer students.  Use the caps from the table and we will adjust before preregistration. 

** Remember, as noted above, caps for cross-listed departmental sections cannot exceed 25% of the total course capacity (i.e. 5 seats in Module I and 7 seats in Modules II and III).  This means the number for the “Remainder of seats” will always be 75% or more of the total course capacity.    

Many thanks, and please let Stephanie know if you have questions.