Schedulers

Scheduling courses takes the coordination of many, many individuals.  We hope this page may act as a resource for Department Chairs and Administrative Assistants who schedule UCOR courses. You will find general information on how to use the course scheduling software, CLSS on the Registrar's Course Scheduling resource page.  Please let Core know how we may better assist you as you work with faculty members to schedule your Core offerings this academic year.

Courses eligible to be scheduled:   Revisit the list of All Approved Courses.  The first section lists the courses alphabetically by the departmental prefix.  Alternatively, you can use the second half of the document to find courses listed by section number.  Only courses that are on this list may be scheduled

Faculty assignments for Core courses:   Faculty members are “attached” to each Core course.  When adding a Core course in Colleague or CLSS, the faculty member assigned to the course should be the same faculty member listed with the course in the Approved Core Courses list. 

The course approval process requires that faculty members either submit individual course proposals or agree to teach a course as proposed by another faculty member.  However, we know that departments sometimes need to add new faculty members to existing courses. If you need to add a new faculty member to an existing course or submit a course for provisional approval, please see this document: Adding Qualified Faculty to an approved UCOR Course    

AY 19-20 Caps for UCOR sections:  Please use this chart when assigning caps to UCOR sections.  Certain lab sciences and studio arts may have different caps due to classroom space. 

 

Summer

Fall

Winter and Spring

Initial cap / Max cap

Initial cap / Max cap

Initial cap / Max cap

Module I

UCOR 1100, 1200, 1400, 1600: 20 / 20

 

UCOR 1300, 1800: 19/19

UCOR 1100, 1200, 1400, 1600: 0* / 20

UCOR 1300, 1800: 0*/19

UCOR 1100, 1200, 1400, 1600:   18 / 20

UCOR 1300, 1800: 17/19

Module II

30 / 30

UCOR 2100, 2500, 2910:  24 / 30

UCOR 2900, 2920:  28 / 30

UCOR 2100, 2500:  26/ 30

UCOR 2910:  24/30

UCOR 2900, 2920:  28/30

Module III

30 / 30

28 / 30

28 / 30

 

* Each year, University Core and New Student Registration work together to determine how many seats need to be open online to returning students and how many seats need to be held for incoming freshman and transfer students.  Use the caps from the table and we will adjust before preregistration, if necessary. 

When you are cross-listing a UCOR section, subtract the total number of seats the major class will be using from both the initial cap and the max cap to get your UCOR caps for that section.

  • Example: The caps for a typical UCOR 2100 in FQ are 24/30 (Initial/Max). If THRS will be taking 3 seats for a crosslist in section 2100-03, the cap for that section will be 21/27.

See the section on cross-listing for specific instructions and guidelines on cross-listing. Caps for cross-listed departmental sections cannot exceed 25% of the total course capacity (i.e. 5 seats in Module I and 7 seats in Modules II and III).  

Finding Core courses in CLSS:  The Scheduling Unit for Core courses is "UCOR" or "University Core." If your department offers Core courses, you will have access to this scheduling unit. 

Course numbers:   All Core courses will use UCOR for the department prefix. The majority of UCOR subcategories have been eliminated. The only exceptions are UCOR 1810, UCOR 2910, and UCOR 2920. For all other courses please use the appropriate category (UCOR 1400, 1600, 1800, 3400, 3600, 3800). 

Core section titles:  Remember that UCOR courses have a section title that is separate from the course title that is populated automatically in CLSS. You must add the Core section title in CLSS by clicking on the pencil icon next to Printed Comments. There is a field within Printed Comments for UCOR Title. Please enter your title here.

SUOnline restricts the individual section titles to 30 characters.  Use the exact short title for the course as it appears the approved list. If faculty would prefer a different short title than the one listed, please email Stephanie Lewis, Core Academic Program Coordinator, at lewisst@seattleu.edu  with both the original long title from the proposal and the short title they want to use.  Our office will confirm the change. 

Lastly, please do not include the title in the Printed Comments or the Comments to Scheduler fields.

Indicating the department offering the UCOR section:  Make sure to use the drop-down menu to select your department in the UCOR Dept Code field.  This is how we track who is paying for the section/staffing the section.  You will not be able to proceed in CLSS without selecting a UCOR Dept Code.

Time distribution:   Please attempt to distribute the Core courses offered by your department across the full range of available times and days.   When courses are scheduled we will compile the statistics on course times/days and work with departments and colleges to make sure students have a broad range of choices. You can use the visualize function in CLSS to check distribution of UCOR and major courses.

Printed Comments: Please make sure to include the following text in the Printed Comments field when creating the indicated courses. CLSS will not allow you to proceed without these comments and they must be typed out exactly as follows, so feel free to copy and paste from here:

 

Course type

Include the following in Printed Comments text

UCOR 1810: Inquiry Seminar in the Natural Sciences ("Physical" subcategory only)

PREQ: UCOR 1200; LAB FEE

UCOR 2100: Theological Explorations

PREQ: UCOR 1100; CAST

UCOR 2500: Philosophy of the Human Person

PREQ: UCOR 1100; CAST

UCOR 2900: Ethical Reasoning

PREQ: UCOR 2500; CAST

UCOR 2910: Ethical Reasoning Business

PREQ: UCOR 2500; CAST; MJR-ONLY (Business/ECON) or permission

UCOR 2920: Ethical Reasoning Health Care

PREQ: UCOR 2500; CAST; REQD for NURS students; RECOMND for DIUS students; Open to all majors

UCOR 3100: Religion in a Global Context

PREQ: UCOR 2100


If one of the above course types is cross-listed, keep in mind that the prerequisite only applies to the UCOR section of that cross-listed course.  Prerequisites for the cross-listed departmental section are at the discretion of that department.

Please adhere to the standard abbreviations and rules for printed comments indicated in the CLSS manual on the Registrar’s website. If a class is SABD, OLN, HYB, has a cross-listing or unique meeting pattern, these things must be indicated in printed comments.

Comments to Scheduler: Adhere to the standards in the CLSS manual for rooming requests and other information that goes in this field. Again, UCOR titles do not go here.

Cross-listing sections: Departments may cross-list UCOR sections with departmental sections of the same course.   Please indicate the precise cross-listing information including section numbers in the Printed Comments field of both the UCOR section of the course and the departmental section of the course (e.g. X: UCOR ####-## or X: DEPT ####-##). As major sections roll over each year, be sure to update the UCOR cross-listing information in your major course.

You must make UCOR the primary or parent section in CLSS. Please follow these steps when adding or creating a cross-list with UCOR:

  1. Create UCOR section and/or adjust the caps accordingly on the UCOR side and indicate the cross-list in the printed comments. Put through workflow.
  2. Once the UCOR changes are visible on SU Online, add or make any adjustments (caps, printed comments) to the major class and request the cross-list with UCOR. Put through workflow.
  3. Once officially cross-listed and visible on SU Online, go back to the UCOR section and indicate the combined cap.

Caps for cross-listed departmental sections cannot exceed 25% of the total course capacity (i.e. 5 seats in Module I and 7 seats in Modules II and III). If you want to assure that the seats in your cross-listed departmental sections are limited only to students in your department or those you choose to add, please remember to include MJR-ONLY or permission in the printed comments of the departmental section.

Study Abroad sections:

Study Abroad UCOR sections must be approved and agreed upon by the Core office and the department.

The initial cap must be set at 0 as the department/instructor will be responsible for enrolling students.

Printed Comments must include the following text:   SABD; PRM-INSR 

If a course is going to span more than one quarter (it is scheduled in one quarter, but travel will occur afterward), an N grade will need to be used. Please indicate this by putting N GRADE in Comments to Scheduler.