FERPA

FERPA

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student educational records and establishes rights for students relative to the disclosure of these records.

Seattle University FERPA Guidelines (76-09).

Preventing Directory Information Disclosure

You can prevent your directory information from being disclosed to third parties by downloading the Directory Information Removal or Prevention Disclosure form. Submit the completed form in-person to the Office of the Registrar. Photo Identification is required.

Seattle University designates the following as Directory Information:

  • student name
  • on-campus address
  • SU e-mail account
  • name of most recent previous school attended
  • major
  • dates of attendance
  • grade level
  • enrollment status (full/part-time; graduate; undergraduate)
  • degrees/awards received
  • weight and height of members of athletic teams and participation in officially recognized sports and activities; photograph (used for official Seattle University functions only)

We encourage you to remove your request prior to graduation or withdrawal from Seattle University because your active request will prevent Seattle University from verifying your directory information to outside agencies, including future employers. This means we will not be able to tell prospective employers whether you have graduated, or what degree you earned.

Since you are required to submit your directory information prevention request or release in-person, it may be difficult for you to release your request once you are no longer a Seattle University student.

FERPA Training

As a recipient of federal education funding, Seattle University is required to manage educational records consistent with the requirements of FERPA. To ensure consistent observance of these requirements, the university has developed training for employees and student employees.

Employee FERPA Training

For all Seattle University faculty and staff, FERPA training is done through the Human Resources Department and can be reached at 206-296-5870. New faculty and staff are required to take this training during their first two weeks of employment. 

Student Employee FERPA Training

For all Seattle University student employees, we have an on-line training program. This training takes approximately 20 minutes. All student employees are required to take training as part of the hiring process.

All persons employed by the university, including faculty, staff, and students, are required to take FERPA training every two years.

A record of individuals who have completed FERPA training will be maintained by the university. Access to administrative computing systems, including Colleague and SUDDS, will be allowed only after completion of FERPA training.

Any questions regarding this policy should be directed to the Office of the Registrar.