As shared in the FY21 Budget Update, effective October 1, 2020 the University will suspend all employer contributions to the retirement plan. The suspension of employer contributions is the result of the COVID-19 pandemic’s impact on this year’s budget and anticipated to be in place through June 30, 2021. For more information, please click here.
Faculty, staff, student workers, and other employees who are returning to a campus workplace must complete the University’s online Safe Start Health Check and receive approval to be on campus every day before reporting to work. Refer to the Return to Campus Guide for specific instruction on accessing and completing the daily screening.
In addition to completing the university’s daily health screening, students, faculty, and staff must continuously monitor for symptoms of illness throughout the day and take appropriate steps to isolate yourself from others should you become symptomatic.
What if I am instructed to not report to campus?
Seattle University has well trained and professional custodial staff that is responding to the needs of campus regarding the COVID-19 outbreak on a daily basis. In addition to the standard custodial cleaning protocols, the university has implemented an enhanced cleaning frequency plan to clean and disinfect common areas (reception areas, conference/study/meeting rooms, restrooms/shower/locker rooms, hallways, stairwells, elevators, entranceways and other common areas on a daily basis. High touch points such as entrance handles, handrails, elevator buttons, tables and restroom stall handles/doors/faucets are being cleaned at least twice daily, five days a week.
Cleaning refers to the removal of dirt and impurities from surfaces. If surfaces are dirty, first clean them using detergent or soap and water prior to disinfection. Cleaning does help kill germs and it lowers their numbers and the risk of spreading infection.
Disinfecting refers to using chemicals to kill germs on surfaces. This process does not necessarily clean dirty surfaces or remove germs. However, disinfecting a surface after cleaning can further lower the risk of spreading infection. SU custodial departments use EPA registered disinfectants, electrostatic disinfecting equipment and microfiber products when doing disinfecting tasks.
Elevators will be limited to four or fewer passengers (depending on the size of the elevator) and all occupants will be required to wear face coverings. This is consistent with guidance from public health authorities for short term exposure (less than 10 minutes) to physical distancing less than six feet.
Signage and markings will be provided to keep waiting lines properly distanced and the number of occupants at a level allowing good distancing practices. As noted in Attachment A, in addition to the standard custodial cleaning protocols, the university has implemented an enhanced cleaning frequency plan to clean and disinfect common areas (reception areas, conference/study/meeting rooms, restrooms/shower/locker rooms, hallways, stairwells, elevators, entranceways and other common areas on a daily basis. High touchpoints such as entrance handles, handrails, elevator buttons, tables, and restroom stall handles/doors/faucets are being cleaned at least twice daily, five days a week.
For the full list of FAQs and further information, click here.
On-Campus Half-Shifts: Faculty or staff may be scheduled to work part of the workweek on campus and the remaining time at home in such a way that allows for additional social distancing and optimizes use of office space for necessary on-campus work. Supervisors, faculty, and staff can explore these options together in consultation with Human Resources.
Alternating Days: In order to limit the number of individuals and interactions among those on campus, departments should schedule partial staffing on alternating days, such as Tuesday through Saturday instead of Monday through Friday. Such schedules will help enable physical distancing, especially in areas with large common workspaces.
Staggered Reporting/Departing: The beginning and end of the workday typically bring many people together at common entry/exit points of buildings. Staggering reporting and departure times by at least 30 minutes will reduce traffic in common areas to meet physical distancing requirements. (See Enter/Exit Controls for further details).
Compressed Work Weeks: In some cases where work is measured primarily in deliverable outcomes rather than hours worked, a department or area may choose to offer compressed work weeks such as three-day work weeks with four days off or four-day work weeks with three days off, where practical. Because these arrangements can impact payroll processing, consult with Human Resources for guidance.
All of these options can provide temporary flexibility and opportunities for collaboration and creativity; other options may also exist. All options will require advance planning, careful consideration of Washington State wage regulations and clear communication. These arrangements should be approved by the immediate supervisor in consultation with Human Resources to ensure successful implementation and clear expectations. Contact the HR team for assistance in determining which arrangements will work best for you and your team.
Faculty, staff, and student workers must complete a mandatory health and safety training online before returning to work on campus. This short training course covers critical health and safety information regarding COVID-19 best practices including but not limited to social distancing, self-care, symptom monitoring, personal hygiene practices, and workspace cleaning. Mandatory safety training is considered time worked. Nonexempt staff and student workers will report training time on their timesheet.
Supervisors must verify completion for all staff and student-workers. Deans must verify completion for all faculty. For questions, please contact Human Resources.
To minimize health risks and to relieve pressure on commuting, the use of public transportation, family and household demands, supervisors are encouraged to work with staff to build flexible on-campus work schedules for the fall term. We are encouraging plans that include staggered start-end times each workday and/or partial work from home schedules during the workweek to maximize physical distancing.
The university will provide those employees who participate in our ORCA program 10 parking days per month through December 2020. This will allow those who typically use public transportation to park on campus if desired. Monthly parking permit requirements will resume August 1, using the same systems as before the shelter-in-place orders, including rates, enforcement, permit types and policies. It will be important to re-activate your pass as confirmation of your return to the program. In addition, for those who normally work full-time on campus and will develop a hybrid schedule you can purchase a daily pass for the days you are parking on campus. If you plan to purchase a daily pass, please do so via the online ordering system. Please refer to the Public Safety Transportation and Parking Services site for more information.
Taking steps to minimize the risk of COVID-19 infections at SU is a shared responsibility. Every member of the community must do their part. This means adhering to national, state and local health guidelines and requirements, and adhering to those generally accepted health and safety standards, policies or protocols that SU deems appropriate for our campus. These requirements are for your health and safety and for the health and safety of those around you. By reporting to work on campus, you are self-certifying that you are symptom-free and that you agree to follow the standards, policies and protocols outlined in the Returning to Campus Guide. Failure to do so may result in corrective action. Please notify your supervisor if you observe behavior that violates Seattle U’s requirements.
The Returning to Campus Guide provides specific guidance on practices and protocols for the following areas:
Please refer to the Returning to Campus Guide for specific protocols and requirements that you must follow while working on campus, and to the COVID-19 Safety Practices Communications Templates Catalog for examples of signage you'll see on campus.
Download the Seattle U COVID-19 Campus Safety Risk Matrix for campus safety levels and information.
The university’s knowledge of the COVID-19 virus continues to evolve. As a result, practices and protocols may change. For the latest guidance, please check the university’s general COVID-19 Response site.
Those who can work remotely to fulfill some or all of their work responsibilities may be authorized to continue to do so to reduce the number of individuals on campus and the potential spread of the COVID-19 virus. These arrangements, which should be approved by your respective dean, vice president or vice provost, can be done in on a full or partial day/week schedule as appropriate with a focus on supporting the business operations of the unit.
For remote work resources for employees, click here.
For remote work resources for supervisors, click here.
If you are a staff employee with a medical condition, or a member of your household has such a condition, that places you in a higher risk group for COVID-19 and that you anticipate may complicate or delay your return to the workplace, you should contact Alexa Goodman firstname.lastname@example.org in Human Resources promptly upon being notified that you are expected to return to your campus work site. HR will facilitate an interactive dialogue about accommodation alternatives. Faculty are not required to teach in-person for the fall term. Student workers with a medical condition, or those who have concerns about exposing other high-risk individuals to COVID-19, should make arrangements with their supervisors to work remotely.
Username: Your Seattle U email address, including the @seattleu.edu
Password: Cov#XXXX (replace XXXX with the last four digits of your Seattle U ID number)
For example, if your Seattle U ID number is 1234567, your password would be Cov#4567
Your Seattle U ID number can be found on your Earnings Statement in MySeattleU
Outlines health & safety guidelines and expectations for returning to the campus workplace including but not limited to:
Safe Start Health Check
Mandatory Face Covering Policy
Physical distancing measures
Cleaning & disinfection
Public transportation & parking on campus
SU will phase in a return of our workforce over time in a coordinated process to ensure appropriate physical distancing, availability of PPE (personal protective equipment), hygiene protocols, symptom screening, testing capabilities for COVID-19, and contact tracing.
SU will assess expanded staffing based on mission-critical operations, the ability to control and manage specific work environments, and the necessity to access on-site resources. These decisions, once approved, will be communicated through your respective dean, vice president or vice provost. All members of the SU community will be given advance notice of when they will be expected to return to work on campus. No one should report to work on campus unless and until they have been explicitly cleared to do so by their school or department leadership.
The need to reduce the number of people on campus to meet physical distancing requirements will continue for some time. Groups that can continue to work remotely effectively will likely continue to do so until restrictions are eased for larger gatherings.
The repopulation of our campus will be tightly controlled and coordinated to mitigate potential risks and ensure the safety of faculty and staff, as well as the communities we serve. No area or department should increase staffing levels beyond current needs to support critical on-site operations without approval from your respective dean, vice president, or vice provost. Once decisions to expand on-site staffing in certain areas have been made, our workforce should follow the policies and protocols detailed in this guide for returning to work on campus.
As staffing on-site increases and operations expand, officials will closely monitor and assess the potential spread of the virus, as well as existing policies and procedures to mitigate it. If localized outbreaks emerge, tighter restrictions and reduced on-campus staffing may need to be implemented again.
Seattle University is an inclusive community, and we deeply value the diversity of our community. We are committed to fostering a community that not only values diversity, but also models the principles of inclusive excellence throughout the university. To that end, it is critical that we equip ourselves with facts and each take on the responsibility of dismantling the myths and stigmas that have resulted in rampant ignorance and discrimination. And while we’ve not received any reports of harassment or discrimination on campus related to COVID-19, it is essential that we continue to share accurate information during this time of heightened concern. We must stay committed to our Jesuit values of inclusion, respect and care for the whole person. Important facts to know: