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The Office of Sponsored Projects is available virtually for all of our normal services including prospecting, proposal development and award management support. The OSP team continues to monitor sponsors for specific guidance regarding implications to project plans due to the coronavirus. Please check back regularly for sponsor specific updates, and for how SU COVID guidance may impact your project.
All PIs are required to adhere to our institutional guidance regarding the coronavirus. Specific policies that may impact your sponsored project are below.
If you are a PI on an active grant or a new award, please complete our Sponsored Projects Continuity Planning Form. This is an optional form used by the OSP to assist faculty and staff with externally-funded projects in identifying potential impacts to your sponsored project due to the COVID-19 pandemic and the related closures.
Are you looking for funding for a project related to the coronavirus?
Please contact your Sponsored Research Officer for support in pursuing these opportunities.
5/27 Update: As of today, President Sunborg has communicated that the fall session will begin on Wednesday, September 9, two weeks earlier than usual. This means that all summer research and grant or contract-funded work must conclude prior to the start of your univeristy teaching contract. Please contact your Sponsored Resarch Officer if you anticipate not being able to meet your sponsored project committed obligations within this shortened summer session, or complete or submit an updated Sponsored Project Continuity Planning Form.
The OSP is available to discuss a revised research plan and communicate with your sponsor, as needed.
Please note that no in-person interviews may be conducted at this time.
On 3/26, SU has suspended hiring of all staff and temporary staff positions. Any exception to this hiring suspension for positions on sponsored projects must be discussed and have the written approval from the Provost. Please contact your Sponsored Research Officer if this impacts your project.
Updated 7/28: All supervisors of student employees must complete this survey for each job title supported by your sponsored project.
Please note that the purpose of this survey is not to request approval to hire students in your department; rather, the purpose is to provide the university with information about how many students will be working physically on-campus in order to assist with safety planning and contact tracing.
Updated 4/1: Updated guidance regarding students working remotely (see the Resources for Supervisors of Student Workers)
If your student worker is located outside of Washington state, you should then notify Payroll. Please consult with Human Resources before agreeing to employ a student worker residing outside of the United States.
The university is authorizing student workers to be paid according to their expected work schedules through the next pay period ending April 15, 2020. Students able to do their work will continue to report their time in the usual manner. Others will report the hours they would have worked but are not able to perform due to the disruption to campus services due to COVID-19. Student supervisors are responsible to review and approve each student worker’s timesheet submission.
Updated 6/18/2020: The Office of Budget and Management (OMB) issued memorandum M-20-26 Extension of Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations on Thursday, June 18, 2020. All flexibilities provided in this memorandum are time limited and will expire on September 30, 2020. M-20-17 and M-20-20 are rescinded. M-20-11 expires on July 26, 2020.
Please contact OSP with any questions related to this memo, your award, or to understand how this memo impacts your federal award.
All OMB Memos can be reviewed here.
The NSF has developed a new website for the research community with detailed guidance on the Coronavirus (COVID-19). This includes guidance for awardee organizations, researchers and reviewers of NSF proposals. Please note that this website will be updated as new developments arise. If you expect you’ll need an extension due to changes in your project plan, the NSF is referring to their standard guidelines where the first year no-cost extension is approved with submitted justification but additional extensions will require prior approval.
(Updated 6/25) NSF's implementation of OMB Memorandum M-20-26: “Extension of Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations” dated June 18, 2020
(updated 4/3) NSF's revised implementation of OMB memo M-20-17
Revisions from the original response on 3/24 include:
Follow the above link for all updates from NIH for grant applicants and current PIs. This is updated frequently with new resources and guidance.
(posted 4/21) Frequently Asked Questions about COVID-19 Flexibilities
(posted 3/13) The NIH has put forth FAQs regarding impacts on grant related to the coronavirus. If you expect you’ll need an extension due to changes in your project plan, the NIH is referring to their standard guidelines where the first year no-cost extension is approved with submitted justification but additional extensions will require prior approval.
If you anticipate changes to your Murdock grant due to the coronavirus, please contact your SRO to assist in a communication plan to Murdock to discuss an adjustment to an upcoming report, deadline, or payment with your assigned program officer. More about how Murdock is responding to COVID-19.
The Council on Governmental Relations (COGR) has developed a comprehensive website with institutional and agency responses to COVID-19, as well as additional resources which can be accessed here:
If you have specific questions at this time, please do not hesitate to contact your Sponsored Research Officer or email email@example.com. We are happy to assist on a case-by-case basis and will coordinate with the Office of Corporate and Foundation Relations and sponsor program officers, as needed.
We are available during regular business hours via email, phone, or to schedule a Zoom meeting: