The Principal Investigator or Project Director (PI/PD) is responsible for oversight of all “post-award” activities. Post award activities include:
Once an award is received, the project staff needs to carefully review the award agreement or contract, including award attachments and adhere to all terms and conditions. OSP will assist in communicating with SU legal and the sponsor, should any provisions need interpretation. The PI/PD is responsible for carrying out the project in compliance with all sponsor terms and conditions, federal, state and local laws, and Seattle University policy.
Please note: All new awards, contracts, or subcontracts must be signed by our Authorized Organizational Representative (Provost or designee).
All costs proposed or incurred on a sponsored project must comply with the approved scope of work and budget, general sponsor terms and conditions and University policies and procedures. The Principal Investigator of a sponsored project is required to report major deviations from budget and program plans and seek prior approval from the sponsor, as necessary. The PI will work with the Office of Sponsored Projects (OSP) to request prior approvals.
The Institutional Prior Approval Form (IPAF) is required for all budget revisions, changes to personnel, requests for a no-cost extension, or other significant budgetary or programmatic changes, regardless of funder.
The PI is responsible for submitting accurate and timely reports to the sponsor. OSP offers notification and review support while the Grant Accountant will provide the financial report. After the post-award meeting, OSP will send report reminders to your Outlook calendar. These notifications will remind you of upcoming reports 6 weeks before the sponsor due date. Please submit sponsor-required reports to OSP 5 business days prior to the due date.
Programmatic Reporting. The PI is responsible for completing any technical/programmatic reports required by the sponsor.
Financial Reporting. All official financial records must be reviewed and approved by the Grant Accountant and OSP prior to submission. If the report requires an institutional signature, OSP will facilitate this through the Provost’s Office.
OSP can provide a tool to assist in mapping your expenditures to your sponsor’s reporting requirements. Please contact your SRO to receive the Budget Mapping tool.
Please review our sponsored projects handbookbooks for more information.
At the grant’s end date, the SRO will initiate the close-out process by sending the closeout checklist to the PI and Activity Manager. Closing the grant includes:
This process should take place within 120 days of the grant’s end date.