The Sponsored Projects Expenditure Guide and below information is provided to assist you in paying individuals working and budgeted on your sponsored project.
All compensation on a sponsored project must be budgeted and approved by the sponsor prior to paying the individual. Compensation is approved by the sponsor either at the proposal and award stage (it was included in the original budget), or compensation can be re-budgeted through the Institutional Prior Approval Process (see: Revisions to Project Scope and/or Budget).
To compensate a faculty member from a sponsored project either as a course release (for 9-month appointments) or as a percentage of their time (for 12-month appointments):
Summer Stipend (9-month appointments only)
Typically, your budget includes a portion of months' time to be compensated, based on your institutional base salary, during the summer. When working on a sponsored project, total summer effort cannot exceed 2.7 months.
For more information about faculty compensation, please review the Grant Compensation Policy.
For existing SU staff supporting a sponsored project, they must be approved by the sponsor and budgeted into the award as a percentage of the staff member's time (ex. 1 day per week = 20% of their time/institutional base salary is allocated to the project).
Contact your division budget manager to correctly allocate a staff member’s % of project time to your sponsored project for a specific period of time using the Salary Distribution Change Form.
If your project requires the hiring of a new full-time, part-time or temporary staff position, pelase work with your budget manager to create a new Requisition Request in EngageSU to begin that process with HR.
Questions? Email: email@example.com or call x8020
Students conducting research funded by the NSF or NIH are required to complete Responsible Conduct of Research Training prior to beginning their work. It is strongly encouraged for all other researchers to uphold SU's commitment to responsible and ethical research. The PI is responsible for ensuring this requirement is met; the OSP will verify completion of the training with the PI.
For all faculty and staff compensated by a publicly-funded (federal, state or local) sponsored project, an effort report will be issued at least bi-annually for the individual to certify that they provided their committed effort (a percentage of their time over a given period) to the sponsored project and that they were not compensated for more than their level of effort.
OSP will provide this report bi-annually to certify that all individuals compensated by a publicly funded award met their committed effort in the given time period. Does not apply to privately-funded awards.