The Sponsored Projects Expenditure Guide and below information is provided to assist you in paying individuals working and budgeted on your sponsored project.
All compensation on a sponsored project must be budgeted and approved by the sponsor prior to paying the individual. Compensation is approved by the sponsor either at the proposal and award stage (it was included in the original budget), or compensation can be re-budgeted through the Institutional Prior Approval Process (see: Revisions to Project Scope and/or Budget).
To compensate a faculty member from a sponsored project either as a course release (for 9-month appointments) or as a percentage of their time (for 12-month appointments):
Summer Stipend (9-month appointments only)
Typically, your budget includes a portion of months' time to be compensated, based on your institutional base salary, during the summer. When working on a sponsored project, total summer effort cannot exceed 2.7 months.
For more information about faculty compensation, please review the Grant Compensation Policy.
For existing SU staff supporting a sponsored project, they must be approved by the sponsor and budgeted into the award as a percentage of the staff member's time (ex. 1 day per week = 20% of their time/institutional base salary is allocated to the project).
Contact your division budget manager to correctly allocate a staff member’s % of project time to your sponsored project for a specific period of time using the Salary Distribution Change Form.
If your project requires the hiring of a new full-time, part-time or temporary staff position, please work with your budget manager to create a new Requisition Request in EngageSU to begin that process with HR.
To hire students, complete and submit a Student Employment Action Form (SEAF)
Questions? Email: firstname.lastname@example.org or call x8020
Students conducting research funded by the NSF or NIH are required to complete Responsible Conduct of Research Training prior to beginning their work. It is strongly encouraged for all other researchers to uphold SU's commitment to responsible and ethical research. The PI is responsible for ensuring this requirement is met; the OSP will verify completion of the training with the PI.
In winter 2021, SU transitioned from effort reporting to a review of compensation charges for all sponsored projects. The key changes include:
Read more details and see an example here: Compensation Charges Overview & Example