For all proposals, letters of intent, pre-proposals, subaward commitments and unfunded research-related agreements and contracts, OSP will facilitate the Provost’s review and signature as the contract ultimately binds Seattle University with an external entity. Please read the below information to learn more about when the required proposal forms and submission process.
A Proposal Transmittal Form (PTF) is required for all full proposals. It is required for all letters of intent and pre-proposals ("pre-applications") when one or more of these is true:
If a PTF is required at the pre-application stage, it will be required again at the full proposal stage if any significant changes have occurred within the budget, personnel, or scope of the project.
If the pre-application does not meet any of the above qualifications, the PTF is only required at the full proposal stage. However, OSP must receive a final copy of the submitted pre-application.
The PI should contact OSP at the pre-application stage for OSP to determine the necessity of a PTF. If a letter of intent, pre-proposal, subaward commitment, or proposal is submitted without a PTF, and thus without institutional reviews and approvals, the University holds the right to decline the grant or contract if awarded. A PTF will be required after the fact for any proposal submitted without one.
Please see the Document Review Process Policy for more information about SU's signing authority.
OSP is responsible for maintaining compliance with the funder, government and the university policies and requirements to maintain ethical research practices and to reduce institutional risk. OSP will carefully review the PTF and proposal for compliance issues that will need to be addressed prior to the research occurring.
These include, but are not limited to:
OSP also provides an administrative review to ensure the proposal meets the sponsor’s guidelines and requirements for content and formatting.
OSP facilitates the required institutional reviews:
Only after all approvals are obtain may a proposal be submitted to the sponsor. For all federal opportunities, the OSP will submit the final proposal after PI confirmation and institutional approvals are received. For private or other sponsors, the OSP will coordinate with the PI and/or the Office of Corporate and Foundation Relations for submission to the sponsor.
Funding decisions vary by sponsor and typically can take up to six months. Please communicate with your SRO if you are contacted for more information during the sponsor’s award review process.
|Required Proposal Forms||Details|
|Proposal Transmittal Form||The "PTF" is required for all proposals.|
|PTF Addendum A Co-PI page||Addendum A is required for each co-PI or faculty member with a course release included in the project budget|
|PTF Addendum B Cost Share||Addendum B is required for all proposals with cost share included.|
|PTF Addendum C Export Control Checklist||Addendum C is required for all proposals with potential export control matters|
|PTF Addendum D Foreign Travel||Addendum D is required for all proposals including foreign travel|
|PTF Addendum E Harassment Notification||Addendum E is required for all named personnel on an NSF or NIH sponsored proposal|
|FCOI Disclosure eForm||This disclosure is required on an annual basis for each PI or Senior Personnel on a proposal.|
|Budget Template for Federal/Public Funding||Please use this budget template for proposals submitted to public funding sources (federal, state, etc.)|
|Budget Template for Private Funding||Please use this budget template for proposals submitted to private sponsors|
|Budget Justification Template||Please use this budget justification for all proposal budgets|
|Subrecipient Commitment Form||This form is required from a subrecipient/subaward (external collaborator) in addition to their scope of work, budget, budget justification, and other documents as required by the sponsor. Please see the section on Subaward vs. Subcontractor for more details.|