Proposal Process

All proposal materials are due to the OSP 5 business days in advance of the sponsor deadline.

All proposals, letters of intent, pre-proposals, subaward commitments and unfunded research-related agreements and contracts must be signed by Seattle University's Authorized Organizational Representative (AOR) as outlined in the Policy on Delegation of Signature Authority. The OSP will facilitate the AOR review and approval following the process outlined below. 

Please click here to jump to the required proposal forms.

Proposal Process & Forms

Required Proposal Forms Details
Proposal Transmittal Form (PTF) The "PTF" is required for all proposals.
PTF Addendum A_Additional SU Personnel Addendum A is required for each named SU faculty of staff on the project
PTF Addendum B Cost Share Addendum B is required for all proposals with cost share included.
PTF Addendum C Export Control Checklist Addendum C is required for all proposals with potential export control matters
PTF Addendum D Foreign Travel Addendum D is required for all proposals including foreign travel
PTF Addendum E Harassment Notification Addendum E is required for all named personnel on an NSF or NIH sponsored proposal

PTF Addendum F Off-Campus Certification Form

Addendum F is required when more than 50% of the project is conducted at an off-site/off-campus location (does not include telework; see addendum for full definition).
Research Safety Plan This is required at the time of proposal submission for all proposals to the National Science Foundation with an off-site or off-campus research component (defined as data/information/samples being collected off-campus or off-site, such as fieldwork and research activities on vessels and aircraft).
FCOI Disclosure eForm This disclosure is required on an annual basis for each PI or Senior Personnel on a proposal.
FCOI Disclosure Attachment Complete a FCOI Disclosure Attachment for each external entity in which there is a significant financial interest or for each asset in which you have an interest. Submit all forms together.
Budget Template for Federal/Public Funding Please use this budget template for proposals submitted to public funding sources (federal, state, etc.)
Budget Template for Private Funding Please use this budget template for proposals submitted to private sponsors
Budget Justification Template  Please use this budget justification for all proposal budgets
Subrecipient Commitment Form  This form is required from a subrecipient/subaward (external collaborator) in addition to their scope of work, budget, budget justification, and other documents as required by the sponsor. Please see the section on Subaward vs. Subcontractor for more details.