For all proposals, letters of intent, pre-proposals, subaward commitments and unfunded research-related agreements and contracts, OSP will facilitate the Provost’s review and signature as the contract ultimately binds Seattle University with an external entity. Please read the below information to review the complete proposal process.
Please note that all proposal materials are due to the OSP 5 business days in advance of the sponsor deadline.
Submit a Notice of Intent to Apply using this online form as soon as you decide to pursue an opportunity. A Sponsored Research Officer will connect with you shortly thereafter to review the required proposal components, discuss next steps, and provide resources that are available to support your proposal effort.
Conceptualize your project and develop the proposal documents. OSP staff are here to support you in discussing approaches to framing your project’s aims and activities in order to meet sponsor objectives, developing the project’s budget, providing feedback on narrative components (time permitting), and ensuring compliance with sponsor requirements and guidelines. For proposals to private sponsors, OSP works alongside colleagues in the Office of Corporate and Foundation Relations who support investigators in many of the ways outlined above.
Complete a Proposal Transmittal Form (PTF) and submit with all proposal documents to OSP. The PTF (available here) and associated addendums facilitate the internal review and approval process and must be signed by the investigator, their Dean/Division Director, and the Department Chair (as applicable) prior to sending it to OSP. The PTF and proposal package must be submitted to OSP at least (5) business days in advance of the sponsor’s deadline.
A Proposal Transmittal Form (PTF) is required for all full proposals. It is required for all letters of intent and pre-proposals ("pre-applications") when one or more of these is true:
If a PTF is required at the pre-application stage, it will be required again at the full proposal stage if any significant changes have occurred within the budget, personnel, or scope of the project.
If the pre-application does not meet any of the above qualifications, the PTF is only required at the full proposal stage. However, OSP must receive a final copy of the submitted pre-application.
The PI should contact OSP at the pre-application stage for OSP to determine the necessity of a PTF. If a letter of intent, pre-proposal, subaward commitment, or proposal is submitted without a PTF, and thus without institutional reviews and approvals, the University holds the right to decline the grant or contract if awarded. A PTF will be required after the fact for any proposal submitted without one.
Please see the Document Review Process Policy for more information about SU's signing authority.
OSP facilitates the institutional review and approval of the proposal. Your completed Proposal Transmittal Form and proposal documents are due to the OSP at least 5 business days prior to the sponsor deadline.
OSP is responsible for maintaining compliance with the funder, government and the university policies and requirements to maintain ethical research practices and to reduce institutional risk. OSP will carefully review the PTF and proposal for compliance issues that will need to be addressed prior to the research occurring.
These include, but are not limited to:
OSP also provides an administrative review to ensure the proposal meets the sponsor’s guidelines and requirements for content and formatting.
OSP facilitates the required institutional reviews:
Submit the proposal, celebrate your hard work and await a decision! Once institutional approval is complete, the OSP team is available to assist with submitting the proposal as needed. If awarded, OSP works with the investigator to negotiate the award and set-up the project for its eventual success.
|Required Proposal Forms||Details|
|Proposal Transmittal Form||The "PTF" is required for all proposals.|
|PTF Addendum A Co-PI page||Addendum A is required for each co-PI or faculty member with a course release included in the project budget|
|PTF Addendum B Cost Share||Addendum B is required for all proposals with cost share included.|
|PTF Addendum C Export Control Checklist||Addendum C is required for all proposals with potential export control matters|
|PTF Addendum D Foreign Travel||Addendum D is required for all proposals including foreign travel|
|PTF Addendum E Harassment Notification||Addendum E is required for all named personnel on an NSF or NIH sponsored proposal|
|FCOI Disclosure eForm||This disclosure is required on an annual basis for each PI or Senior Personnel on a proposal.|
|FCOI Disclosure Attachment||Complete a FCOI Disclosure Attachment for each external entity in which there is a significant financial interest or for each asset in which you have an interest. Submit all forms together.|
|Budget Template for Federal/Public Funding||Please use this budget template for proposals submitted to public funding sources (federal, state, etc.)|
|Budget Template for Private Funding||Please use this budget template for proposals submitted to private sponsors|
|Budget Justification Template||Please use this budget justification for all proposal budgets|
|Subrecipient Commitment Form||This form is required from a subrecipient/subaward (external collaborator) in addition to their scope of work, budget, budget justification, and other documents as required by the sponsor. Please see the section on Subaward vs. Subcontractor for more details.|