In developing a budget, please use the OSP-provided budget template and budget justification template (available below), unless otherwise specified by the funder.
The proposal budget plays an important role in your proposal package as it tells how you plan to accomplish the work described in your narrative.
Please use this template for all proposals to governmental agencies such a the National Science Founation, National Endowment for the Humanities, National Institutes of Health, State of Washington, OSPI, DSHS, King County, City of Seattle, etc.
Please use this template for all proposals to privately funded sponsors such as private foundations, professional associations, nonprofits, etc.
Please visit our SharePoint Folder (linked above) to view the recording and material from this workshop.
All components of a sponsored project budget must be allowable, allocable, and reasonable as described in Unallowable Cost Categories Policy.
Some initial questions to ask yourself and your project team include:
Related policies can be found on the Policies & Compliance page
Depending upon the nature of your relationship with your external collaborator, they will either be classified as a subaward/subrecipient (these names are interchangeable) or subcontractor. Each relationship requires different documentation at the proposal stage and during post-award contracting. Below are characteristics to help determine the nature of your relationship and the documentation required. Please document the rationale with the Subrecipient or Contractor Checklist and provide to OSP for confirmation.
Subaward/Subrecipient proposal documents
Download this guidance: Budgeting for Food on Sponsored Projects
This guidance only pertains to meals and food provided at sponsored project-funded activities including, but not limited to, conferences and other workshop-style events where participants are attending an educational opportunity hosted by a Seattle University Principal Investigator (PI). Guidance for budgeting for food on sponsored projects funded by the National Science Foundation (NSF) are included below.
Meals associated with an activity (conference or workshop) may be directly charged to a sponsored project if they are necessary to meet the goals of the award, are specifically budgeted and justified in the budget (either at the proposal stage or during a formal re-budget), and approved by the sponsoring agency. As with all sponsored project-funded purchases, expenditures must be reasonable, allowable, allocable, and consistently treated.
Please note: food costs for an activity that are not integral to achieving the goals of a project are generally not allowable (i.e. a working lunch of SU employees or of the PI and co-PIs).
For full requirements related to budgeting for food on projects funded by an NSF award, please see the current NSF Proposal and Award Policies and Procedures Guide (PAPPG) regarding Conference Proposals (Section II.E.9), Participant Support (Chapter II.C.2.g.(v)), And Allowable and Unallowable Costs / Meals and Coffee Breaks (Section II.C.g.xii(b)).
Please note: Costs that will be secured through a service agreement/contract should be budgeted under Line G.6, Other Direct Costs, to ensure the proper allocation of indirect costs.
Postdoctoral scholars should only be included in a proposal and proposal budget when allowed by the sponsor's program, and after approval from your dean.
Please review this guide for considerations about hiring and budgeting for a postdoctoral scholar on your sponsored project: