Course Section Management System (CLSS)

Course section management focuses on what courses are being offered as sections, in what term, at what times, by which professor, and for how many students. Plotting course sections for an academic year is a large endeavor, and the first plan is never the final version. This March, the university moved to a new tool, CLSS, to automate this process.

 

Before CLSS, the university scheduled course sections through a combination of SchedulePlanner, Schedule Change Forms, and email chains. The Registrar’s Office tracked 5,000 course section changes last year. That is 5,000 requests put into Excel spreadsheets, emailed, reviewed, and then emailed to the next person in the chain for further action and review. Around campus, folders were created for each year, each quarter, and each department to manage the Schedule Change Form process.

CLSS eliminates this.  It takes all changes, runs them through a series of rules, identifies which items need further review, and puts them through a workflow.  No more having to track changes, remem-bering whose turn it is to take the next step. It also has checks to enforce university policies and elimi-nate easy to make errors, while it saves time by taking only 7 steps instead of the prior 16.

In the end, the CLSS provides a better scheduling experience for faculty and staff.

 

Training

A two-day on-site training for the new Course Section Management System (CLSS) was completed in March. The vendor, Leepfrog, led the training, and over 50 people were trained. The new application is clearly welcome:

  • “This is such an easy tool to use. It took longer to write down the changes than it did to make them in CLSS!”
  • “Piece of cake!”
  • “I really like this new tool. It’s clear how to use it and makes getting my job done easier.”

New concept

The move to CLSS introduces a new concept called “pauses.” As the university transitioned from SchedulePlanner to CLSS, the university did not accept any changes – i.e., took a pause. This is differ-ent from current practice, where a Schedule Change Form can be turned in at any time. Going for-ward, there will be a period of time when each quarter is paused, to allow time to enter data or rooms for that quarter. A calendar that details the pauses is available to schedulers.

 

Questions? Contact Us:

RevSU@seattleu.edu