Information Technology Services

Technical Purchasing

  • Welcome to Technical Purchasing! Please note that Technical Purchasing underwent some changes in Summer 2014. Read on for more information on how to place your order.

    Technical Purchasing provides quotes for:

    Desktop and laptop computers, monitors and limited single-use software licenses (Microsoft Project 2013, Microsoft Visio 2013, and FileMaker Pro).  

    Technical Purchasing does not provide quotes for computer peripherals:

    What are peripherals? Items that do not require setup by desktop services.  These items are delivered directly to the end user listed on the purchase request.

    Keyboards; mice; external hard drives; computer speakers; web cams; tablets*.  Adaptors; label printers; shredders, scanners *; fax machines *; projectors, projector lamps, cameras, tripods, lights, microphones, equipment mounts; televisions, refrigerators. Software maintenance renewals (should be budgeted in advance).      *Because these are not standard issue items the items marked with asterisk require CIO approval. Tablets require CIO approval and a tablet authorization form.

    How do I obtain a quote for these items?
    Contact one of the SU Approved Vendors for a quote on commonly ordered products listed below. 

    SU Approved Vendors 


    Apple   Kelly Mathews  
    Examples: Apple specific computers & adapters, iPads  
    B&H Photo/Video   Leah Avner  
    Examples: Projectors & lamps, cameras, lighting, TVs, A/V equip, other misc.  
    Blue Sky   Laura Moorhead
    Examples: Projectors, TVs, A/V equip and installation  
    CDW-G   Lance McMillan  
    Examples: Cables and adapters, web cams, external hard drives, projectors, software, other misc.  
    Dell   Betsy Bromley  
    Examples: Desktop & laptop computers, monitors  
    JR Microsystems   Jennifer Raber  
    Examples: Cables and adapters, web cams, external hard drives, projectors, software, other misc.  

    Standard Quotes 

    These items will be shipped to OIT and a Desktop Support technician will install them for you:  

    Desktop Computers

    Dell OptiPlex 9020                                                                                                    
    Apple iMac 21.5

    Laptop Computers

    Dell Latitude 5450 Laptop

    Apple MacBook Pro  


    19" Monitor 
    22" Monitor 
    24" Monitor 
    27" Monitor  

    Standard Software

    Microsoft Visio Professional 2013
    Microsoft Project Professional 2013
    FileMaker Pro   

    We now have Adobe Acrobat Professional and Master Collection!  Master Collection includes: InDesign, Illustrator, Photoshop Extended, Acrobat, Flash, Dreamweaver, Fireworks, Contribute, After Effects, Premiere Pro, Audition, SpeedGrade, Prelude, and Encore. To have either Acrobat Pro or Master Collection installed on your University-owned machine, please contact the Help Desk at 206-296-5571 or                                               


    Ordering Requirements


    • When purchasing a Standard Computer or Software item, download the quote provided on this site. 
    • When purchasing Nonstandard Computers contact technical purchasing with your requirements and they will provide you with a quote. 
    • When purchasing Computer Peripheral items you will need to contact one of our preferred vendors for current price quotes. Or work with Technical Purchasing if you require assistance.
    • If the purchase requisition totals $5,000 or more, including tax, it must also be signed by the Assistant Vice President (AVP) for Finance and Administration, located in USVC 104. 
    • Printing a web shopping cart is not a quote.  
    • OIT Technical Purchasing will review all POs for computer; monitor or software purchase requests prior to these orders being processed by the Facilities Purchasing Team.
    • ALL purchase requisitions need a quote in order to be processed.  Note: Printed shopping carts are not legal quotes.
    • Regardless of the item you are ordering, all approved paperwork goes to CLMB, 2nd floor.  Purchase requests received without a quote and/or approval signature will be returned, delaying your order fulfilment.
    • If you are ordering from more than one vendor you will need to submit separate purchase requisitions for each vendor.
    • If the total cost for a product is over $5,000, a signature from the Associate Vice President for Finance is required. Please obtain this signature before sending the paperwork to Facilities Purchasing
    • Ordering Tablets requires a Tablet Authorization Form as well as CIO approval attached.


    How do I place my order?


    1. Print and complete a purchase requisition form.
    2. Attach your product quote to the purchase request form.
    3. Have your finance manager sign the purchase order (approval signature), include the  full 13-digit SU budget number.
    4. Submit the purchase requisition form with the original signature of the cost center manager along with any quotes or estimates to Technical Purchasing, located on the first floor of 1313 E. Columbia. Please keep a signed copy for your records. (We cannot accept copies of purchase requisitions, faxes or emails). 


    What happens next?  

    • Facilities Purchasing will submit the order, generating PO #. At this point the product has been ordered with the vendor.   Please allow 10-14 business days for most orders. (Ext 2639)
    • Computer; monitor; software orders will be delivered to OIT.  Desktop Support will configure and deliver the item to the person listed as the “Deliver to” on the purchase requisition. Questions about delivery should be directed to Desktop Support via the Help Desk at 206-296-5571 or .
    • Peripheral orders will be delivered directly from the vendor to the person listed as the “Deliver to” on the purchase requisition form. If you have an issue with the item after it has been delivered, contact Purchasing, they will work with the vendor to resolve the problem. (Ext 2639)
    • Invoices are mailed by vendors to the person listed as the “Billing Contact” on the purchase requisition form. For questions on how to process an invoice for payment, contact the Controller’s Office.  (Ext. 5880)