MPS Exceptions

MPS Program Exception Policy

Seattle University utilizes a Managed Print Service that provides self-serve duplication and scanning functionality through copiers and printers across campus, excluding the School of Law.

The purchase or reimbursement of printers and toner/ink supplies is restricted. Printing needs not covered by the program may be eligible for an exception and require approval before equipment and supplies may be purchased/reimbursed.

To review the program goals, which motivate these restrictions, please visit MPS Goals and Successes.

Printers not part of the program without an approved exception will not be supported by the university in any way, including:

  • University funds cannot be used to purchase equipment or supplies
    • ProcureSU cannot be used for these items
    • Pro Card purchases will be rejected
    • Reimbursements will be denied
  • ITS will not service malfunctioning machines not in the program
  • ITS will not configure devices not in the program
  • ITS will not network devices not in the program

Request an MPS Exception

MPS exceptions are granted for individual devices in a specified location for an approved business need. Exceptions are not transferable and a new exception must be approved if a device is upgraded, changed, moved, or the business need changes.

To request a new or update an existing exception, please fill out the MPS Program Exception Request form and submit it to

Note: please always come back to this page for new requests. Information and the request form may be updated.

Make a Purchase for an Excepted Printer

Please submit the device location, make/model, and device serial number to Procurement or the Controller's Office along with the purchase request.