Before you get started, a few things to be aware of as you start your club.
- At a minimum, each club must have a President, Financial Officer, and Club Advisor at all times. Clubs are also required to have 6 listed members on their ConnectSU portal, 2 in leadership roles and 4 as members. All members must be currently registered SU students.
- Club Advisors must be a full-time SU faculty/staff advisor. Graduate Students may not serve as official club advisors, however, they may hold unofficial advisor roles.
- An annually updated constitution. More information on constitutions can be found below.
- A Club Recognition application submitted on ConnectSU
- To register a new organization in ConnectSU, login and go to the Organizations page. Click on the blue button that says "Register New Organization" to start the process.
Clubs are highly encouraged to read through and be aware of the Club Handbook (along with any addendum documents). This important Handbook is also available on ConnectSU.
Recognition privileges are in effect annually from the approval date of the application until the end of the academic year. Student clubs must re-apply each year during mid-Spring Quarter for recognition. New student clubs may apply for recognition at any time during the academic year through OrgSync.
All clubs must comply with University policies including financial, facility usage, Cod of Student Conduct, adhere to the student club's approved constitution and bylaws, and must retain an advisor who is a full-time faculty or staff member employed by Seattle University in order to be considered for recognition. Student clubs must adhere to all policies and procedures outlined for clubs.
Creating a Club Constitution
Constitutions should include the following components:
- The official name of the club
- Date of creation and revisions of the document
- Purpose statement
- Membership: only members of the Seattle University community are eligible to participate. Officers must be currently enrolled SU students
- A non-discrimination clause
- Officers and their duties
- Decision-making procedures
- Meetings: frequency, who calls meetings, and who must attend
- Parliamentary authority: How discussions and decisions will be handled
- Disbursement of organization assets if the organization dissolves
- Finances: how funds collected, maintained and disbursed
- Amendments: process to amend or change the constitution
- Faculty/staff advisor: could include the process for selecting and replacing the advisor and the club/advisor relationship
An example of a baseline club constitution is available online through ConnectSU in the Files tab.
Your club advisor serves as a great resource and the official link between the club and Seattle University. Club leaders are encouraged to be in regular communication and consultation with their club advisor. Advisors should be knowledgeable about the club's affairs and offer knowledge/perspective where necessary.
Official faculty or staff advisors must be employed full-time by Seattle University. Half-time faculty, graduate students, or staff members may serve as secondary advisors but not in the primary advisory role.
Role of Student Clubs at Seattle University & Recognition Defined
Student clubs are an integral part of Seattle University's mission. They provide opportunities to develop leadership skills, broaden social, educational and professional experiences, and contribute to the university community. All clubs are student-initiated, organized, and led.
Seattle University has high expectations for student clubs to be part of the mission and values expressed through its Catholic Jesuit identity. With official recognition, a club is expected to conduct its business in a way that reflects favorably upon the club as well as Seattle University. Recognition by Seattle University means that a club has received official permission to conduct business on and off-campus and will be granted certain privileges that assist the club in its operations.
Additionally, clubs and organizations are bound to the policies outlined in the Club Handbook (in ConnectSU), the Code of Student Conduct, and by University departments and offices as pertinent.
Officially recognized student clubs at Seattle University enjoy the following benefits:
- Recruit members from the student body
- Collect dues from members for the purpose of funding club events, programs, etc.
- Sponsor activities and invite speakers in accordance with university guidelines, the Code of Student Conduct and Seattle University's Jesuit, Catholic tradition
- Participate as a group in university events
- Use university facilities, equipment, and services to conduct club business and activities (i.e. meeting space on campus to conduct meetings, hosting events)
- Advertise club activities ConnectSU calendar, university bulletin boards, and approved banner locations according to all university policies and procedures
- Have a mailbox in the Center for Student Involvement office in Student Center 350
- Apply for funding from SGSU Appropriations and fundraise per the University's policy
- Have an on-campus club budget account through the Controller's Office
- Being aware of and in full compliance with Seattle University and Center for Student Involvement policies and procedures as well as applicable local, state, and federal laws and regulations. This includes documents like the Club Handbook and the Code of Student Conduct.
- Represent the purpose and intent of the club accurately, ethically, and according to the University's Catholic Jesuit identity and its mission and values
- Having a full-time faculty or staff primary advisor
- Fully completing the recognition process with the Center for Student Involvement
- Ensuring that financial and contract procedures are followed fully as outlined by CSI, the University Budget Office, University Counsel, the Division of Student Development, the Controller's Office, and other pertinent University offices.
- Respond promptly and ethically to all inquiries and policies supported by the university, Dean of Students, and the Center for Student Involvement
- Ensuring that club behavior does not result in harassment or discrimination on the basis of race, national or ethnic origin, religion, gender, sexual orientation, political orientation or disability
- Maintaining a minimum of six currently-enrolled Seattle University students and ensuring that each of the six members is in good standing (academic and judicial)
- Providing a current club constitution on file with the Center for Student Involvement as well as all constitutions and bylaws of all other local and national governing and affiliated organization
- Following the policies and guidelines as outlined in the Club Handbook, available in ConnectSU.
Failure to comply with any of the Club Recognition Responsibilities may be reported to the Dean of Students office and may result in disciplinary action at the individual or club level. CSI will follow any reported sanctions against the club as determined by the Dean of Students office.