Club Recognition

Club Recognition Requirements

See Club Recognition Steps below for more details on these requirements.

  • At a minimum, each club must have a President, Financial Officer, and Club Advisor at all times.  Clubs are also required to have 6 listed members on their ConnectSU portal.  
  • Club Advisors must be a  full-time SU faculty/staff advisor.  Graduate Students may not serve as official club advisors, however, they may hold supporting advisor roles.
  • An annually updated constitution.  More information on constitutions can be found below.  
  • A Club Recognition application submitted on ConnectSU

Recognition privileges are in effect annually from the approval date of the application until the end of the academic year. Student clubs must re-apply each year during mid-Spring Quarter for recognition. New student clubs may apply for recognition at any time during the academic year through OrgSync.

All clubs must comply with University policies including financial, facility usage, Cod of Student Conduct, adhere to the student club's approved constitution and bylaws, and must retain an advisor who is a full-time faculty or staff member employed by Seattle University in order to be considered for recognition. Student clubs must adhere to all policies and procedures outlined for clubs.

Creating a Club Constitution

Constitutions should include the following components:

  • Official name of the club
  • Date of creation and revision of the document
  • Purpose Statement
  • Membership (only members of the Seattle University community are eligible to participate. Officers must be currently enrolled SU students)
  • Non-discrimination clause
  • Officers and their duties
  • Decision-making procedures
  • Meetings (frequency, who calls meetings, and who must attend)
  • Parliamentary authority
  • Disbursement of organization assets (if the organization dissolves)
  • Finances (how funds collected, maintained and disbursed)
  • Amendments (process to amend or change the constitution)
  • Faculty/staff advisor (process for selecting and replacing the advisor and the club/advisor relationship)

An example of a baseline club constitution is available online through ConnectSU.

Club Advisors

Your club advisor serves as a great resource and the official link between the club and Seattle University.  Club leaders are encouraged to be in regular communication and consultation with their club advisor.  Advisors should be knowledgeable about the club's affairs and offer knowledge/perspective where necessary.  

Official faculty or staff advisors must be employed full-time by Seattle University. Half-time faculty, graduate students, or staff members may serve as secondary advisors but not in the primary advisory role.

Recognition Policies

Role of Student Clubs at Seattle University & Recognition Defined

Student clubs are an integral part of Seattle University's mission.  They provide opportunities to develop leadership skills, broaden social, educational and professional experiences, and contribute to the university community. All clubs are student initiated, organized, and led.

Seattle University has high expectations for student clubs to be part of the mission and values expressed through its Catholic Jesuit identity. With official recognition, a club is expected to conduct its business in a way that reflects favorably upon the club as well as Seattle University. Recognition by Seattle University means that a club has received official permission to conduct business on and off campus and will be granted certain privileges that assist the club in its operations.

Recognition Privileges

Officially recognized student clubs at Seattle University enjoy the following benefits:

  • Recruit members from the student body
  • Collect dues from members
  • Sponsor activities and invite speakers in accordance with university guidelines, Code of Student Conduct and Seattle University's Jesuit, Catholic tradition
  • Participate as a group in university events
  • Use university facilities, equipment, and services to conduct club business and activities (i.e. meeting space on campus to conduct meetings, hosting events)
  • Advertise club activities ConnectSU calendar, university bulletin boards, approved banner locations, and sandwich boards according to all university policies and procedures
  • Have a mailbox in the Center for Student Involvement office
  • Apply for funding from SGSU Appropriations and fundraise per the University's policy
  • Have an on-campus club budget account through the Controller's Office

Recognition Responsibilities

  • Being aware of and in full compliance with Seattle University and Center for Student Involvement policies and procedures as well as applicable local, state, and federal laws and regulations
  • Represent the purpose and intent of the club accurately, ethically, and according to the University's Catholic Jesuit identity and its mission and values
  • Having a full-time faculty or staff primary advisor
  • Completing the annual recognition process with the Center for Student Involvement by the published deadlines
  • Ensuring that contracts for goods and services are approved by Center for Student Involvement and are routed through CSI to be signed by the Vice President for Student Development
  • Respond promptly and ethically to all inquiries and policies supported by the university and the Center for Student Involvement
  • Ensuring that club behavior does not result in harassment or discrimination on the basis of race, national or ethnic origin, religion, gender, sexual orientation, political orientation or disability
  • Maintaining a minimum of 6 members who are currently enrolled Seattle University students and ensuring that each of the 6 members on file with the Center for Student Involvement are in good standing (academic and judicial)
  • Providing a current club constitution on file with the Center for Student Involvement as well as all constitutions and bylaws of all other local and national governing and affiliated organization

Failure to comply with any of the Club Recognition Responsibilities may result in disciplinary action at the individual or club level and may result in the club's recognition being revoked or otherwise limited.