Sick Time Away

The sick time plan for benefits-eligible staff will be modified effective July 1, 2018. Below are illustrations that help explain how time used results in sick hours that carry forward into the next fiscal year (starting on July 1, 2019).  Each example assumes that the staff employee is full-time/37.5 hours per week and has accrued 250 sick time hours on June 30, 2018.


In the first example, the employee did not use any sick time during the year. 250 hours remains in reserve, plus 72 hours carry forward from the annual award.  Another 90 hours (12 days) are awarded on July 1, 2019:

The second example shows the employee was absent for 12 days during the year. The employee will still have 250 hours in the sick leave reserve and will be awarded 12 days (90 hours) on July 1, 2019:

The third example shows the employee was absent for 16 days during the year - 4 days more than the number of days awarded each July 1.  The sick time reserve is reduced by 4 days (30 hours).  90 hours (12 days) will be awarded on July 1, 2019:

The fourth example illustrates how sick time will be deducted when someone is on an extended family/medical leave of absence. In this example, the annual award and the 250 hours in reserve will be deducted. However, a prorated number of sick hours - up to 12 days maximum - will be restored upon return from the leave and a full 12 days will be awarded on the next July 1: