Exemption and Cancellation Policies

Exemption From On-Campus Residency Requirement

Exemptions to the residential requirement are limited to the following categories:

  1. Living with family within a commutable distance and falls within the residential requirement.The student must live with the family member in their primary place of residence (approx 20 miles or less from campus, please see SU Commutable Distance Map).
    1. “Family” is defined as a parent, aunt, uncle, grandparent, spouse, or children.
    2. “Primary place of residence” is defined as a person’s true, fixed, and permanent home and place of habitation, to the exclusion of all others. It is the place where the person intends to remain permanently.

Students applying to live with family must submit the following documents (by May 1st for returning students, or August 1st for new students):

  • A completed Residential Requirement Exemption Request form.
  • A photocopy of a valid form of ID from the family member you will be living with.
  • A photocopy of a utility bill from the address that you will be commuting from.
  1. Commuting from another location. If you are a third or fourth year student or over 21 years of age by the first date of your start term. After moving in, because of the binding Student Housing Agreement, we will not approve mid-year move outs without a cancellation penalty.
  2. Marriage. Occurring after the start date of the contract. A marriage certificate to prove legal marriage is required.
  3. Medical conditions for which the University is unable to accommodate on campus. A letter of support from the  is required. Contact Disability Services at (206) 296-5744.
  4. Transfer to another Institution, Withdrawal, or Hardship Withdrawal. Documentation is required. Students who are suspended or expelled for disciplinary reasons will not be released from the financial obligations of their contract. For mid-quarter withdrawals, students may have their housing charges prorated based off of the date of check-out.
  5. Graduation occurring during the academic year.
  6. Academic Internship/Exchange/Study Abroad. Documentation is required if this is a non-Seattle University sponsored program.
  7. Pregnancy. Pregnancy or the birth of a child by the student. Students may have their housing charges prorated based off the date of check-out.
  8. Military Relocation. Documentation is required. Students may have their housing charges prorated based off the date of check-out.

In order to be approved for release from the residential requirement, the student must complete a Housing Release Request (available online through the myHousing Portal) and submit any additional required documents. Fulfilling the requirements for exemption will not constitute an automatic release from the residency requirement. Failure to obtain an approved exemption from Housing and Residence Life will result in the posting of the quarter housing charges to the student’s SU account.

Any student who falls within the residential requirement and fails to sign up for housing, or be approved for an exemption by May 1st (returning students) or August 1st (new students), will automatically be assigned a room and meal plan.

Any student found to be providing false information on the Housing Policy Exemption Request Form or during a personal interview will be subject to  and will be responsible for University housing and meal plan charges.

Cancellation Timeline/Fees

First-time Freshman for Fall Quarter Only:

All incoming first-time housing applicants will pay a $300 Housing application fee, which will be used as a pre-payment for their fall quarter housing charges. This fee is independent of the cancellation penalties.

  • August 1st - Deadline to submit the residential requirement exemption for living off-campus. Go to myHousing Portal, login, and fill out the Release from Housing form.
  • August 10th - Students who are declining their acceptance to the University have until August 10th to request a refund of this fee.


All Other Students

Continuing SU students have ten (10) business days after receiving their official assignment to cancel their housing agreement without penalty (if the cancellation reason falls within the exemptions to the residential requirement) so long as the cancellation reason is within the housing policy. After the ten (10) business days the following penalties will apply:

  • After June 1 (or 20 business days after receiving an assignment) whichever is later, $1,000 room cancellation fee
  • On or after the move-in date: Students are responsible for the housing fee for the entire term in which the student requires a release, plus 50% of any remaining term(s).

All other Students have ten (10) business days after receiving an assignment to cancel their housing agreement without penalty so long as the cancellation falls within the housing policy. After the ten (10) business days, the following penalties will apply:

  • After 10 business days $500 cancellation fee
  • After 20 business days $1,000 cancellation fee
  • After the student moves-in or as of the move-in date: students are responsible for the full housing fee for the term that the student requests for a release and 50% of any remaining term(s).