2020-2021 Housing Selection Frequently Asked Questions

For current residents - Is campus housing required for me or guaranteed to me? 

Only Rising Sophomore students are required to enter into this process due to Seattle University’s 2-year residential requirement (in which case campus housing is also guaranteed). Campus housing is not guaranteed to Rising Juniors, Seniors, or Graduate/Law students.  

Where can I select to live next year? 

Rising Sophomores can select  a space on designated floors in Campion, Bellarmine, Xavier, Yobi, Chardin, and within select buildings  of the Murphy Apartment Complex. 

Rising Juniors and Seniors will be able to choose a space  on select floors in The Yobi Apartments and within select buildings  of the Murphy Apartment Complex.

Graduate and Law Students will have a limited scope of choice within the Murphy Apartment Complex.

If I am Interested in Gender Inclusive Living, what are my options?  

Gender Inclusive Housing is offered to students  who would like this campus housing option  for them to feel supported and successful at Seattle University. Transgender, Gender Non-Conforming, and Non-binary students will have the option to live with students who share their identity or who are affirming of their identity. The Student Housing Portal will allow students to navigate potential roommates to create roommate groups. 

If I am given a lottery date and time, does this mean I will be  receive campus housing during the selection process?

If you are a Rising Sophomore,  you will be given a time  to ensure you are able to choose a bed space. This process is required, so please ensure that you choose a bed space to avoid having a space assigned by HRL  where only space permits after the selection process ends.

If you are a Rising Junior or Senior,  you will be assigned a lottery date and time if you applied during the open continuing student housing application period before the eligibility deadline (March 30th at 11:59 pm). Assigned lottery time slots to Rising Juniors and Seniors does not guarantee a space selection. Should you not be able to select a bed space during the process, your lottery date and time will determine your place on the campus housing wait list.

Can I secure a spot for myself and my roommate during the selection process if I have an earlier time than my desired roommate? 

Yes - Students can secure a spot for themselves and their requested roommate(s).  All members in roommate group

Group Leader: you will also have the ability to hand “leadership” to another student, remove members from the group as well as deleting the group. 

Group Members: you have the ability to leave a group if you wish. 

Students will be required to assign all students in the roommate group. We strongly encourage you to talk to your future roommates before the start of the room selection process because you will only have 10 minutes to assign all  roommates. If  space becomes limited and rooms  do not match the number of your roommate group, you will have to break up the roommate group in order for you to only assign yourself. Again- we strongly encourage you to speak to those in your group and talk about expectations and realities of this possibility in case this has to happen.

Important Notice About Roommate Groups

It is important for you to review the living options by student standing listed above before creating roommate groups. If you choose a roommate who has a different classification than you (for example: a Junior wanting to live with a Sophomore) and wish to live on a particular floor that does not allow the other person’s classification then you will run into issues during your room selection time slot. We strongly encourage you to only choose roommates based on their same class standing as you. 

I am planning on enrolling as a less-than-full-time student next Fall quarter. Am I allowed to select a bed in this process?  

No - you must be enrolled full time to live on campus.  HRL validates enrollment to determine student eligibility for campus housing.  If the student is not registered as a full-time student by the week prior to Fall Quarter opening,  the room reservation and room contract may be cancelled. 

What  if I am graduating early next academic year or I am planning on going abroad for Winter and/or Spring Quarters?   

If you are only planning on living on campus for the Fall quarter due to graduation or study abroad you will have to complete a full academic year application and enter this selection process to select a bed space for Fall Quarter.  HRL will release more information as the Fall 2020 quarter comes to a close about campus housing cancellations related to these matters. You will not have to pay cancellation fee for these reason(s).  

What if I only want to live on campus for the Winter or Spring quarter(s)?

If you are NOT planning on living on campus for the Fall 2020 quarter and intend on only applying for campus housing for winter or spring, please do not enter this room selection process as your reservation will be cancelled. Winter 2020 and Spring 2020 assignments will not be made until those quarters draw closer. This room selection process is not intended to hold space for terms beyond the Fall 2020 quarter.

Will I be charged the cancellation fee once I have selected a room space and later decide to cancel my room assignment?    

Depends - If you select a bed space and cancel your application before or during the selection process, you will NOT be charged the cancellation fee. However, if you cancel your campus housing after the room selection process concludes, you will be charged a cancellation fee subject to the fee schedule found on the HRL website.

Do I have to pay a campus housing deposit?     

No - Continuing students who are returning to on-campus housing are not required to pay a deposit. 

Can I change my room after I have selected one?      

No - You will not be allowed to change the room you selected during the room selection process and it doesn’t matter if your roommate assigned the space for you. You will only be able to submit a Room Change Request when it opens during the room change period (summer break). More information will be provided regarding the Room Change Request process through the Housing Portal during summer.

I am applying for the Resident Assistant position but I am unsure if I am going to get hired. Should I still apply for campus housing?

Yes - You will need to have an application completed whether you are an RA or not to be considered for campus housing. Apply by the 20th of March just like any other student. 

I have a pending Disability Services (DS) request for next year; do I have to go through room selection and choose a room? Do I also get to secure a space for my preferred roommate?

No - a room assignment will be made on your behalf if we receive a request from your DS specialist before room selection starts April 6. Disability Services (DS) requests only confirm campus housing for you and NOT any chosen roommate. If we have not received an accommodation request from DS by the time room selection occurs, you will have to choose a room during your time slot. You still have to apply by the eligibility deadline of March 20th.  

What do I do if I do not get a room?

Juniors and Seniors: Keep in mind you will be placed on the waitlist and a space will be offered to you if you are the next inline. We would also like to remind you that Douglas and Vi Hilbert Hall are other options that prioritize Juniors and Seniors for the following academic year. These rooms are priced below market value and are inline with HRL housing options. For more information, please visit their site.

Reminder to Rising Sophomores: You are required to live on-campus your Sophomore year.  If you do not choose a space during the selection period, a space will be assigned on your behalf.

Should I still log on and select a room if I have a very late time slot? 

Room Selection is live so people will be able to select rooms and cancel until the entire process is over on April 15. Each student is encouraged to log onto the Housing Portal to see room availability on or after their allotted time slot. 

When should I start to look for off campus housing?  

As a reminder, Juniors and Seniors are strongly encouraged to investigate housing options at Vi Hilbert Hall as well as the Douglas Apartments. You are encouraged their site for more information regarding their leasing timelines and dates should you not be able to select a bed space here on campus. 

If you are not able to select a bed with HRL and not able to secure a spot at Vi Hilbert Hall or the Douglas Apartments, please remember that HRL will manage the waitlist the minute it is published and throughout the summer until Fall Quarter begins. Waitlist assignments represent a “rolling process”. Typically, given the Seattle housing market, you will need to anticipate a quick search process for an off-campus apartment. You should start to look for off campus housing about 1 month before your desired move in date. We do, however, suggest researching general information on neighborhoods, prices, roommates, etc. before you start to  search for off-campus accommodations.

What if I have class/work during my Time Slot?   

Students are never encouraged to obstruct class time for any campus housing process.  You are  encouraged  to communicate with your professor(s)/supervisor to see if you can log on to the Housing Portal during your room selection time. Otherwise,  log on  at your first opportunity  to select a space.

How do I know if my application was submitted successfully?    

You will receive an automated email stating that your application was received and completed. If you do not get this email  immediately after your application submission and are sure you finished your application, please call Housing and Residence Life at  206-296-6305 (during weekday office hours) or email  the HRL central office at housing@seattleu.edu. 

This is my first year in college but I'm a junior by credits, do I have to live on-campus?

Yes - The housing policy includes all freshmen and sophomores under the age of 21, all first and second year students under the age of 21 as well as students still within two years of high school graduation who are under the age of 21. If this is your first year, and you are under the age of 21 you are still required to live-on campus for another year.

I turn 21 next year, do I have to live on-campus?

The housing policy applies for students who turn the age of 21 after the start date of the term. For fall quarter, if your birthdate falls after September 20th you are required to live-on campus for another year.

I am planning to apply for an exemption to the housing policy, what is the deadline to do so?

Keep in mind exemptions are limited and require supporting documentation. Returning students applying for an exemption to the residential requirement are required to submit a request by April 22nd, late requests are not accepted.

If I plan to commute from home next year, what documents do I need to submit?

Students commuting from home must live with the family member in their primary place of residence (approx. 20 miles or less from campus, please see map with approved commutable areas). “Family” is defined as a parent, aunt, uncle, grandparent, spouse, or children. “Primary place of residence” is defined as a person’s true, fixed, and permanent home and place of habitation, to the exclusion of all others. It is the place where the person intends to remain permanently. Also keep in mind that students applying to live with family must submit the following documents (by April 22nd for returning students, or August 1st for new students):

  1. A notarized letter from the family member (Must use the Residential Requirement Exemption Form, which must be notarized prior to submission.).
  2. A photocopy of a valid form of ID from the family member you will be living with.

See the our Housing Policy for a complete description. Contact our office at housing@seattleu.edu for more information.

What if I want to live in the Douglas?

The Douglas Apartments are reserved for juniors/seniors and students who are over 21. The Douglas offers one, two, four, and five bedroom options. You can sign-up with roommates or just reserve your own bedroom. Sign-ups will be through the Douglas leasing office. Contact the Douglas Apartments at 206.860.3024

For students who have not completed our on-campus residency requirement (see Housing Policy), prior approval to should be granted to live in The Douglas Apartments.

How do I sign up with a roommate?

If you already have a roommate picked out, the best way to sign-up is by creating a roommate group on the Housing Portal. If you don’t have a roommate picked out, make sure you accurately answer the housing profile questions; you may also search for a roommate by these questions when you are selecting a room.

How do I create a roommate group?

Step-by-step instructions:

  1. Identify a "Group Leader" for your roommate group (in most cases this person will have the earliest housing selection appointment time).
  2. The "Group Leader" will log-in to the housing portal and select "Create a new group" under the Options tab below.
  3. Enter a group name and password (Group names must be 5 or more characters long). Then click Save & Continue.
  4. The other members of your roommate group will log-in individually and select the "Add Yourself to a Group" under the Options tab below.
  5. Once you enter the name/password of your roommate group, click Save & Continue. Click on “Roommate Groups” to see if you have been successfully added to your group.
  6. After each group member has added themselves, the group leader must select the "verify group” button under the options tab. Warning: if you do not complete step 6 your roommate group will not be complete and you will not be able to select a room for your group.

If the group has been properly created the group leader will be able to assign each member to a bed space within the unit of choice.

What if I can’t find the room I want?

If you have not completed your two year live-on requirement, you will need to select a place to live in on-campus housing. Before move-in, you can request for different building, floor, or room type by emailing us at housing@seattleu.edu. There are a finite number of available spaces in housing, meaning these requests are honored on a first-come, first-serve basis where space is available.

Is there a waitlist option?

It’s important to have two to three back-up options in mind before you go into your selection time in case your top choices are not available during your selection time. Waitlist Requests are not guaranteed. There is a waitlist option at the end of the application that will open following the Rising Sophomore selection times. Waitlist requests will be reviewed after the formal housing selection process is completed and offers are made as spaces become available due to cancellations and consolidations. Offers will be on going until the waitlist is exhausted or the start of the academic term, whichever is sooner. Waitlist priority is based on original selection time and priority for housing.

 

 

Guide to Applying for Housing