Part III: Dissertation Forms and Graduation Procedures

Dissertation Forms and Graduation Procedures

The following information and deadlines apply to EOLL students who anticipate receiving their EdD degrees following the Seattle University Graduation cycles. 

Students looking towards their defense should have completed their degree requirements as outlined in the Seattle University Graduate Catalog, including the Comprehensive Examination in Leadership Practice and TDiLP.

When finishing a degree, students must be registered in the quarter in which the final degree requirements are completed.

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 Dissertation Forms

Dissertation forms are fillable with electronic signatures section enabled. Please download and save the form prior to completing it.  All degree forms should be submitted to electronically.

Please contact the EOLL Administrative Office with any questions that are unanswered on this page by

  • Dissertation Committee Request Form

    This form is used to file with EOLL Office to request the approval of a student’s dissertation committee.

    Dissertation Committee Request Confirmation_Fillable Form
  • Dissertation Proposal Hearing Report Form

    This form is used to file with EOLL Office the successful completion of the dissertation proposal hearing.

    Dissertation Proposal Hearing Report_Fillable Form
  • Dissertation Defense Scheduling Request Form

    This form is used to file with EOLL Office to schedule the required public dissertation defense hearing. The student is required to submit this form at least three weeks prior to the planned defense date.

    Dissertation Defense Scheduling Request_Fillable Form
  • Report of the Final Dissertation Examination and Filing of the Dissertation Form

    This form is used to file with EOLL Office to record the results of the public dissertation defense hearing by your dissertation chair. It is required to submit within 5 working days of the defense date.

           Final Dissertation Examination and Filing of the Dissertation_Fillable Form

  • Dissertation Final Approval Form

    This form is used to file with EOLL Office to confirm that students have completed all required changes to their dissertation.  Students must obtain signoff on your dissertation from your advisory committee chair.

          Dissertation Final Review Approval_Fillable Form

To sign a forms electronically;

  • Open the PDF file in Adobe Acrobat Reader.
  • Click on Fill & Sign in the Tools pane on the right.
  • Click Sign, and then select Add Signature.
  • A popup will open, giving you three options—Type, Draw, and Image. Once you're done, click the Apply button.
  • Drag, resize and position the signature inside your PDF file.

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Graduation and Commencement Participation Eligibility

Doctoral (EOLL) candidates must have completed the doctoral project/dissertation, have secured the signatures of their committee and the chair and have turned the project/dissertation in to the program director by April 10th of the year in which they wish to participate in the commencement ceremony.

Doctoral students who participate in the commencement ceremony will not have their degree posted to the transcript in June unless the dissertation is signed off by the EOLL program director and the College of Education dean, and the dissertation and all other grades (including removal of all I and N grades) are received by the Office of the Registrar on the date final grades for the spring term are due as published in the University Academic Calendar.

Verification Procedure

Each year the EOLL Program is asked to verify graduates who will take part in commencement.  This procedure identifies the steps necessary to submit names and information to the Registrar for commencement purposes.


  1. The EOLL Program Director will serve as the verifying faculty member for purposes of submitting names to the Registrar for those students who are eligible to participate in commencement.
  2. In April of each year the Registrar will forward the names of students who have applied to graduate and participate in commencement and provide a deadline (usually the first week in May) for verification and submission.   Information needed from the program includes:  the name of the graduate, the official title of their dissertation, and the name of the dissertation chair.
  3. Students are eligible to participate if they have (a) successfully defended their dissertation, (b) have a signed and submitted Report of the Final Dissertation Examination and Filing of the Dissertation Form in the EOLL Program Office, and (c) have no more than six (6) credits of coursework remaining.  Care must be taken to submit only those names for students who are fully eligible to participate as verified by these criteria.
  4. The Program Director will work with the EOLL Administrative Assistant to identify those students who are eligible.  Initial information will be submitted by the deadline along with the names of those who applied to graduate but are not eligible.
  5. In some cases (e.g., scheduling of dissertation defense, emergency situation, or availability of dissertation committee members) a student may defend their dissertation early in May but after the initial deadline.  In this event the Registrar will continue to accept names of eligible students through May 15th or, in the event the 15th is on a weekend, the last working day prior to this date. The same information must be submitted for “late adds” as is called for in item 2, above.