Employee Recognition Gifts

Gift Cards, Gift Certificates; Other Monetary Awards

Gift cards, gift certificates and other monetary awards of any amount are considered taxable income to the recipient.  A reimbursement for the purchase of any of these requires the name/s of the person receiving, their SUID, and the purpose of the gift and the amount of the gift received.  This guideline is in accordance with IRS regulations.

Non-Monetary Awards

Plaques, trophies, certificates, etc., are examples of non-monetary awards. Reimbursement for a non-monetary award requires the name of the person receiving the gift, the purpose of the gift and the value of the gift received. If the non-monetary award is in excess of $75, it will be considered taxable income to the recipient and the Controller’s Office requires the recipient’s SUID number or a completed W-9.

Retirement Gifts

The University will pay or reimburse the cost of non-monetary awards to a retiree within the following limitations:

Length of Service

Maximum Amount

10 to 20 years of service

$300

Over 20 years of service

$400

To be eligible for a retirement gift, the retiree must have been employed at least 10 years at the date of retirement and the gift must be given at a meaningful presentation.

Farewell Gifts

The University will pay or reimburse the cost of non-monetary awards within the following limitations:

Length of Service

Maximum Amount

5 to 10 years of service

$100

11 to 20 years of service

$150

Over 20 years of service

$300

Retirement and farewell gifts qualify as length-of-service awards under IRS regulations. Therefore, the gifts are not reportable as taxable income to the recipient. To qualify as a non-taxable award, the award must not be in the form of cash or a gift certificate and must be given at a meaningful presentation.