Employee Recognition Gifts

Gift cards, gift certificates and other monetary awards

Gift cards, gift certificates and other monetary awards over $50 will be considered taxable income to the recipient.  A reimbursement for a gift requires the name of the person receiving the gift, the purpose of the gift and the amount of the gift received.   Additionally, if the monetary award is in excess of $50, reimbursement requires the recipient’s SU ID number or a completed W-9.

Non-monetary awards

Plaques, trophies, certificates, etc., are examples of non-monetary awards. Reimbursement for a non-monetary award requires the name of the person receiving the gift, the purpose of the gift and the value of the gift received. If the non-monetary award is in excess of $75, it will be considered taxable income to the recipient and the Controller’s Office requires the recipient’s SU ID number or a completed W-9.

Retirement gifts

The University will pay or reimburse the cost of non-monetary awards to a retiree within the following limitations:

Length of Service

Maximum Amount

10 to 20 years of service

$300

Over 20 years of service

$400

To be eligible for a retirement gift, the retiree must have been employed at least 10 years at the date of retirement and the gift must be given at a meaningful presentation.

Farewell gifts

The University will pay or reimburse the cost of non-monetary awards within the following limitations:

Length of Service

Maximum Amount

5 to 10 years of service

$100

11 to 20 years of service

$150

Over 20 years of service

$300

Retirement and farewell gifts qualify as length-of-service awards under IRS regulations. Therefore, the gifts are not reportable as taxable income to the recipient. To qualify as a non-taxable award, the award must not be in the form of cash or a gift certificate and must be given at a meaningful presentation.