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Seattle University


Reduce, Reduce, Reduce

Written by Mike Thee
March 25, 2013

Through a number of recent initiatives, the Controller's Office is saving paper. Lots of it.

By bringing more of its processes online, the office is reducing the university's paper consumption by approximately 46,000 sheets, or 92 reams, annually.

Most recently--as of March 1--all employee reimbursements are now paid through direct deposit. Since last May, all faculty and staff paychecks have been disbursed through direct deposit--that's more than 1,700 faculty, adjuncts, union and non-union staff, and temporary workers. Web time entry for SU's approximately 1,100 student employees was also moved online last summer. And since fall 2012, salary expenditure reports have been made available electronically.

"The Controller's Office is always looking for opportunities to increase operating efficiencies and save university resources," says Controller Kim Crewey. "These process changes are just an example of the many ways we are working to save the university money as well as support the sustainability effort."

And let's not forget our W-2s, which have been accessible in electronic form since 2010. For the 2012 tax year, 61 percent of SU's employees said no to paper, choosing the pulp-free form instead.

Providing consent for electronic W-2s is a quick process and only needs to be done one time, says Crewey. To access your W-2 online, log into using your SU credentials. Click on "Employees" then go to "Employee Profile" section. Click on "W-2 Electronic Consent," select the proper radio button, and click submit. Prior year W-2 statements are available online if consent was previously provided.