Conference and Event Services
Student Event Planners

Student Event Request Form

  • To request a space or facility for your event, please carefully complete all form sections relevant to your event. To request on-campus housing during the summer months, please send a request for information to If you have any questions about the Student Event Request Form, please contact us via email or call (206) 296-5620. 

    Important Deadlines


    • All event requests must be received fifteen (15) business days in advance.
    • Events where food is being provided by the student group must be requested thirty (30) business days in advance.
    • Audio-visual support not already supplied in classrooms must be requested at least seven (7) days in advance.


    Required fields are marked with an asterisk.

    NOTE: For best results, please use a windows based PC and ensure that the confirmation page displays after clicking "Submit Form". If you do not see a confirmation page, please check for missed entries in required fields.

    Group Information

    Club/Organization Name*:

    Contact Name*: 



    Email Address*: 

    Advisor Name*: 

    Event Information

    Event Name*: 

    Expected Attendance*: 

    Attendee Types (Select All Applicable)* 


    Please provide a description of attendees*:


    Event Type*:

    Event Setup Type*: 

    Describe this event, including its purpose*:



    If your event features a speaker, please provide a brief description of the topic of the speech or debate:

    If your event features a movie/film, please provide where you obtained the rights to play this movie/film.


    Date(s) & Time(s) Requested

    Because space on campus is limited, having at least one backup for the event location, date, and time will make registering the event easier. For best results, please enter at least two preferences.

    First Preference:

    Date*:   [None] Select a Date Delete the Date


    Start Time*: 

    End Time*: 

    Second Preference:

    Date*:   [None] Select a Date Delete the Date


    Start Time*: 

    End Time*: 

    Please explain your flexibility with dates or times:


    Food & Alcohol

    The following food or alcohol will be served at this event*:


    Audience & Marketing

    What methods will be used to advertise this event?*

    Parking & Transportation

    Parking is regulated at all times and availability is extremely limited during business hours (7am - 4pm) from Monday through Friday. During these times, reservations for parking may not be possible and event guests may be required to try to find parking in surrounding neighborhoods.

    Please select which type of parking will be used*:

    Public Safety/VIP Needs

    Please describe your Public Safety needs and/or VIP accommodations.

    Retail Vendors


    Service & Supply Vendors


    AV & Technology Needs

    This event requires the following technology support not already provided in classrooms*:



    Other technology needs:


    Other Needs

    Please indicate any other needs you have:


    NOTE: Before clicking "Submit Form", please check that you have filled in all required fields. If after clicking "Submit Form" you do not navigate to a confirmation page, please scroll up and check for missing or incorrectly formatted entries.