We offer a variety of comfortable and affordably priced accommodations on campus. To view our rates, please check out our rate sheet.
College dorm food isn't what it used to be. Our exclusive campus dining provider, Chartwells, is an award-winning culinary service that focuses on serving food that is not only delicious, but also sustainable, locally sourced, environmentally conscious, and ethically aware.
Universities are bastions of education and learning, so we think there is no better place to host your academic program, camp, or conference than on the beautiful and vibrant Seattle University campus.
Yes, though certain restrictions apply. Campus policy requires that all programs that are held on the SU campus have an educational component. Additionally, because some campus residential buildings are bonded facilities, we are only able to house participants of 501(c)(3) organizations in these buildings.
The earliest date that a program can check in is the second Sunday after Commencement.
The latest date that a program can check out is the Friday before Labor Day.
Please fill out a Conference Inquiry Form. You can also contact our office at any time if you have any additional questions.
Campion Ballroom can seat up to 733 persons in a theater setup.
Housing space and numbers for your overnight program are confirmed with a written agreement of your reservations from one of our CES staff. These numbers are guaranteed and subject to cancellation fees once we have received a signed contract back from the program organizer.
Please see our Rate Sheet, where you’ll find updated information for our overnight program rates. You can also contact CES for a specific billing estimate based on your program dates and number of participants.
Yes, the Organization must carry a comprehensive general liability insurance policy, that does not exclude coverage for acts of sexual molestation, with the minimum coverage of $1,000,000 per occurrence and name “Seattle University” as additional insured.
We require a minimum of 15 participants for an overnight program. This requirement can be waived by CES in special circumstances.
The maximum bedspace occupancy for each residential building on campus are as follows:
Note that not all of these bed spaces are available at any given time; please contact your coordinator for the most updated information about bedspace availability.
Yes, we have disabled-accessible rooms and apartments in Bellarmine Hall, Chardin Hall, and Murphy Apartments. If your program will have participants who require special disabled-accessible rooms, please describe these requests to your conference coordinator so they can ensure that these participants are properly accommodated.
All residence hall buildings are on the SU campus. However, please note that we are an open, urban campus located in close proximity to downtown Seattle.
We allow programs to select up to five unique meal plans for their participants. These meal plans can each have different numbers of meals and on different dates, but all participants must follow one of these five plans.
Yes, guests can purchase individual meals at Cherry Street Market with cash. However, we require that all guests staying in accommodations on campus also have a meal plan and each meal in the meal plan is loaded onto a meal card that is swiped at the cashier stand at Cherry Street Market during each meal.
Yes, we provide commuter meal plans for participants who do not stay in on-campus housing. These meal plans can be arranged with your coordinator and count towards your program’s limit of five total meal plans.
We charge a facilities fee of $10.40/per person/per day for external programs.* This fee is waived for on-campus departments.
An additional fee of $4.45/per person/per day is charged if audiovisual equipment and/or staffing is needed.* Additional fees may apply based on your specific audiovisual needs. This fee is waived for on-campus departments.
Seattle University campus event spaces are intended to be used for educational or academic purposes only. No alcoholic beverages may be consumed in public areas of University property without the University’s prior written approval, and the University reserves the right to deny or limit the consumption of alcoholic beverages. Use and possession of marijuana on campus or during any University-sponsored or affiliated activity or program is prohibited. The Organization agrees that it shall submit to the University for approval any descriptive materials, housing and registration forms, or notices concerning the Organization’s activities at the University. The Organization agrees that all concession rights and privileges, including, but not limited to, the sale of souvenirs, snacks, clothing, books, and of any other printed materials, are the exclusive right of the University unless expressly authorized in writing by the University. All decorations must have prior approval from the University.
Yes, limited parking is available and can be arranged through your coordinator at the rate of $6.00 per vehicle per day.* Please contact your coordinator for more information.
Yes, we offer full registration services which include all necessary setup for online registration and ticketing for program attendees, training for registration administrators, and online payment collection for program fees. Please contact your coordinator for registration costs.
Yes, programs are allowed to have alcohol at events on campus with certain restrictions (Please see our Alcohol Policy). An Fillable Alcohol Service Request Form must also be filled out and submitted to CES in advance of the event date.
No, under our agreement with our exclusive campus caterer, all food provided at your event must be served by Chartwells. Outside food and beverages or potlucks are strictly forbidden. (Please see our Food and Catering Policy).
Although CES reserves the right to exercise final decisions regarding overnight program housing locations, you can request specific campus residence halls in the preliminary arrangements form, and your conference coordinator will work with you to try to honor all reasonable requests within space and time constraints. Please view our residence hall buildings here.
Due to the diversity and robustness of our summer program schedule, at any given time you may find your program housed in a residence hall alongside children learning skills in sports camps, high schoolers studying in academic programs, and adults attending campus conferences. We exercise caution and common sense when scheduling programs in the same buildings, but we respectfully would like to make clear that there may be other program attendees of various demographics in the same building and sometimes on the same floors as your participants. Special arrangements can be made as space is available. Please contact your coordinator for more details.
Yes, we can separate overnight program participants by wing or by floor within the same residence hall buildings. Your coordinator will work with you to ensure that your housing needs and concerns are addressed as best as possible.
We have policies in place requiring alternate rain sites for every outdoor event which will be used in case the primary site is rendered unusable due to rain. However, summers in Seattle are actually quite warm and dry, and so these rain sites are rarely used. Please visit our Rain Site page for more information.
Your coordinator will provide a schedule of deadlines specific to your program.
We require an estimate of program participants and housing types to be guaranteed on the contract.
The contract must be signed and returned to CES by two weeks after the date on which it is sent to you.
Different percentages of the “Total Estimated Conference Charges” as stipulated in the contract are nonrefundable within different amounts of time prior to the overnight program start date.Cancellations:
46 or more days prior to the Program: 25% of Grand Total is nonrefundable
22-45 days prior to the Program: 50% of Grand Total is nonrefundable
15-21 days prior to the Program: 75% of Grand Total is nonrefundable
14 or fewer days prior to the Program: 100% of Grand Total is nonrefundable
Prior to check-in, a first and second deposit for your program are required. Please visit Payment Deadlines for more information.
Cancellations must be made in writing. Please see above for information regarding nonrefundable percentage amounts based on the timing of the cancellation, and contact your coordinator for more details.
We prefer payment by check or wire transfer, but arrangements can be made for credit card payments for an additional fee. Some limitations apply. Please make all checks payable to “Seattle University” and include your invoice or account number on your check
Mail payment to:
Conference and Event Services
901 12th Avenue
Seattle, WA 98122
Food prices include 10.1% Washington State Sales Tax.
Participants will check in at the front desk of your program’s assigned residence hall building(s). There they will receive welcome information, their room key, and meal card. Participants staying in the Murphy Apartments will check in at Campion Hall. Special arrangements can be made for participants to check in at an alternate location.
All participants, volunteers, staff, and guests of the Organization are under the direct supervision and control of the Organization. The Organization agrees to take full responsibility for the actions of all its staff, volunteers, participants, and guests. If any participants, staff, volunteers, or guests attending the Program are either minors or vulnerable adults, the Organization agrees to conduct, at its own expense, criminal history background checks on the Organization’s employees and volunteers prior to the event.
If it is a medical or safety issue, please call 911. If it is not a life-threatening issue and is related to your participant’s housing, please call the front desk of your program’s residence hall. If it is not a life-threatening issue and is related to your program’s scheduling, setups, or malfunctioning equipment or technology, please call our front desk number at 206-296-5620.
Contact information for Public Safety:
All participants need to ensure that they have removed all personal belongings from their rooms and bring their room keys and meal cards to their residence hall front desk before they have checked out. Any lost or misplaced keys will be charged to the program and included in the program billing summary.
CES reserves the right to assess additional overnight program charges after the final invoice is sent in the case of additional information of defacement/damaged property received from the Housing or Facilities departments at a later date.
Payment is due in full within twenty (20) days of receipt of the invoice, and late payments will accrue interest at the rate of 1.5% per month. If the Organization has a credit due, the University will issue a refund to the Organization within (30) days of completion of the Program.
We will base your final invoice upon the number of participants that you submitted to us by the deadline of 21 days prior to your program start date, as well as any later additions to your program made up until your program end date. If your final program numbers are below the numbers submitted 21 days prior to your program start date, your final invoice will be billed based on your initially submitted numbers.
Standard charges include housing accommodations, meal plans, facilities fees, audiovisual fees, and parking fees. Incidental fees may also apply based on your program requests.
To submit a request, please fill out a Conference Inquiry Form. If you have any additional questions please contact us at (206) 296-5620 or at firstname.lastname@example.org.We appreciate your repeat business and want to make reserving future space as easy as possible for you.