We understand how much work it takes to execute a successful event to reach your goals, and we are here to make the entire process as easy as possible. By booking your next event at Seattle University, you will receive a dedicated event coordinator to assist with nearly all event logistics, a broad range of available add-on services, intuitively designed event technology systems, efficient and customer-focused parking arrangements, and so much more—all at affordable rates.
Click around to learn more about external events at Seattle University. If you have any questions or are interested in our campus as a potential venue for your next program, please submit a request or send us an email at venues@seattleu.edu. We would love to hear from you!
A number of campus buildings were built with public tax bonds and, as such, can only be used by certified 501(c)(3) nonprofit organizations. These are known as bonded buildings. A copy of an organization's exemption letter from the IRS is required for any event scheduled in a bonded building which includes the following buildings:
For any event to be successful, following a timeline and meeting key deadlines is critical. To ensure that we have all the information available to support your program and we have ample time to coordinate logistics, we have created the following timeline and list of hard deadlines for reference. You are more than welcome to submit requests and other required items in advance of these deadlines.
All external clients must carry a general liability insurance policy with a minimum coverage of $1,000,000 per occurrence and name Seattle University as an additional insured. A copy of the certificate of coverage will be required prior to the event.
Seattle University has partnered with University Risk Management and Insurance Association (URMIA) to supply TULIP coverage, which is commonly known as "events coverage." This low-cost option meets our requirements and can be purchased in a few short steps.
Visit the TULIP Website Download Event Liability Insurance Information
The name of Seattle University or its insignia is not allowed in any publication, except to state as a location where the conference will be held.
Sponsorship or endorsement by Seattle University may not be implied without advance permission by Seattle University officials.
All publications and advertisements using the Seattle University name or insignia must be reviewed and approved by the Conference and Event Services office prior to distribution and/or publishing.
Seattle University occasionally partners with external entities, such as organizations and companies, to offer events on campus that further the goals and mission of the university. These partnership events may be eligible to receive special consideration in space reservation priority as well as discounts in facility and technology rental fees if the event is granted a special designation. There are three designations possible:
Each designation is further explained below. You may also click the following button to download the Special Designation Overview in a full PDF format.
Co-sponsored programs are not Seattle University events; however, Seattle University may derive some benefit from allowing the program to take place in Seattle University facilities or from affiliation with the organization associated with the program. The organization — not Seattle University — is primarily responsible for determining the content, agenda, logistical arrangements, and costs for the event. Rates for co-sponsored programs are designed to cover Seattle University costs related to the event.
*Class 1 and 2 events are those that occur in the Redhawk Center and in major event spaces such as Pigott Auditorium, Campion Ballroom, and Student Center 160, as well as any combination of spaces from more than one class.
Hosted programs are not Seattle University programs. Seattle University derives benefit from holding the program on campus or from affiliation with the organization associated with the program. The organization — not Seattle University — is primarily responsible for determining the content, agenda, logistical arrangements, and costs for the event. In addition, the benefit of the event, or the benefit of the relationship to the entity putting on the event, is of such significance to Seattle University that it is appropriate for the university to not seek reimbursement for some of the regular costs that would be incurred by having the program on campus.
*A minimal fee may be charged to Seattle University students, staff, and faculty to cover the cost of producing the event, or the attendees may be encouraged to provide voluntary contributions to support the external organization.
*Class 1 and 2 events are those that occur in the Redhawk Center and in major event spaces such as Pigott Auditorium, Campion Ballroom, and Student Center 160, as well as any combination of spaces from more than one class.
| Class | Event Venue | Administrative Fees |
|---|---|---|
| Class 1 | Redhawk Center | $250.00 |
| Class 2 | Major event spaces (Pigott Auditorium, Campion Ballroom, etc.) or any combination of spaces from more than one class | $150.00 |
| Class 3 | Smaller event spaces (Casey Commons, Student Center 130/210, etc.) | $100.00 |
| Class 4 | Classrooms and conference rooms | $75.00 |
Designated Seattle University programs may not necessarily be immediately identifiable as Seattle University events; because they do have some involvement with an external entity, the program's relationship with the university must be clarified. A Seattle University entity determines the curriculum and content of the program and must plan and organize the program's logistics. A Designated Seattle University program must be advertised and promoted as a Seattle University event.
An unofficial association between a campus department or division and similar entities at other institutions. These are not legally established organizations, and often rotate meetings around the various members' campuses to discuss issues of mutual importance.
To request any one of the three available designations (Co-Sponsored, Hosted, or Designated Seattle University Program), the following process must be followed. Contact your event coordinator with any questions.
Until all three signatories have indicated their approval for the request by digitally signing the Request for Special Designation form, the sponsoring office must not confirm any level of Special Designation for the event with the external entity. The assigned CES event coordinator will contact both the sponsoring office and external organization when the request has been approved or denied.