Unless you have specific items that you are deliberately keeping from students, it’s best to publish everything in your course. Check that all the modules are published. If the module itself is not published, students cannot access any materials within the module.
Schedule your Zoom meetings for your class using the Zoom interface in Canvas. Scheduling your class Zoom meetings through the Canvas interface will ensure that all the Zoom meetings for that class will appear in the Zoom link in Canvas course navigation. Use this guide for step-by-step instructions.
If your meetings will be the same day(s) and time each week, we suggest using the Recurring meeting function when setting up your Zoom meetings. Set up one meeting and then configuring that meeting to recur weekly on the same days (see below).
(Also remember to check Record the meeting automatically in the cloud so your meetings will be archived for students who might be sick or have connectivity problems that day.)
Once you have set up all of your course meetings, you can use Seattle University’s Main Zoom Portal to ensure that only students with Seattle University accounts can enter your meetings. To do this, go to the SU Zoom Portal, find one of your course meetings, and click on its name to open. At the bottom of the page you will find the Edit this Meeting button.
A popup window will open asking if you want to edit only this meeting or “All.” Choose All if you have set up recurring meetings so the settings will be applied to all of your recurring meetings for the course.
Then check the box labeled Only authenticated users can join and Save.
It is always a good idea to make one last run-through to check that your due dates are correct. If you go to your Assignments list (Assignments in left course navigation), you see all your assignments, discussions, and quizzes together. You can also drag and drop them into order to make checking dates even easier.
Canvas offers an easy way to check for broken links with a tool called the Link Validator.
It’s a surprisingly easy thing to forget, but when you are ready, make sure you publish your course by clicking on the Publish button in the upper right corner of your homepage.
Send a welcome announcement to let students know the course is open. (Ensure your course is published or the announcement won’t go out.) You can do this via text or video. It’s a good idea to click on Delay posting under Options so you don’t accidentally send before you are ready.
In your announcement, include any expectations you have for students as they begin the course, such as familiarizing themselves with the syllabus, clicking on the Zoom meeting link to see upcoming Zoom meetings, attending the SU Orientation to Distance Learning, and testing their readiness for Zoom using the Zoom Test Room.
Let students know your expectations regarding student conduct during your first Zoom meeting. Most students are aware they should conduct themselves as though they were in a live classroom, but it doesn’t hurt to remind them to turn off background music; to make sure there is nothing inappropriate viewable behind them; and to check that they are appropriately attired for class.