Start of Quarter Checklist

Start of Quarter Checklist

1. Make Sure Everything Within Your Course is Published

Unless you have specific items that you are deliberately keeping from students, it’s best to publish everything in your course. Check that all the modules are published. If the module itself is not published, students cannot access any materials within the module.

2. Set Up Your Zoom Meetings for the Quarter 

All of your Zoom meetings will show up if you follow the Zoom link in Canvas. We suggest you set up your Zoom meetings by setting up one meeting and then configuring that meeting to recur weekly on the same days (see below).

(Also remember to check Record the meeting automatically in the cloud so your meetings will be archived for students who might be sick or have connectivity problems that day.)

3. To Prevent Zoombombings, Ensure Only Authenticated Users Can Join Your Course Meetings

Once you have set up all of your course meetings, you can use Seattle University’s Main Zoom Portal to ensure that only students with Seattle University accounts can enter your meetings. To do this, go to the SU Zoom Portal, find one of your course meetings, and click on its name to open. At the bottom of the page you will find the Edit this Meeting button.

A popup window will open asking if you want to edit only this meeting or “All.” Choose All if you have set up recurring meetings so the settings will be applied to all of your recurring meetings for the course.

Then check the box labeled Only authenticated users can join and Save.

4. Check Your Due Dates

It is always a good idea to make one last run-through to check that your due dates are correct. If you go to your Assignments list (Assignments in left navigation), you see all your assignments, discussions, and quizzes together. You can also drag and drop them into order to make checking dates even easier.

5. Check for Broken Links

Canvas offers an easy way to check for broken links with a tool called the Link Validator.

6. Publish Your Course

It’s a surprisingly easy thing to forget, but when you are ready, make sure you publish your course by clicking on the Publish button in the upper right corner of your homepage.

7. Send a Welcome Announcement

Send a welcome announcement to let students know the course is open. (Ensure your course is published or the announcement won’t go out.)  You can do this via text or video. It’s a good idea to click on Delay posting under Options so you don’t accidentally send before you are ready.

In your announcement, include any expectations you have for students as they begin the course, such as familiarizing themselves with the syllabus, clicking on the Zoom meeting link to see upcoming Zoom meetings, attending the SU Orientation to Distance Learning, and testing their readiness for Zoom using the Zoom Test Room.

8. Communicate Student Conduct Expectations in Zoom Meetings from the Beginning

Let students know your expectations regarding student conduct during your first Zoom meeting. Most students are aware they should conduct themselves as though they were in a live classroom, but it doesn’t hurt to remind them to turn off background music; to make sure there is nothing inappropriate viewable behind them; and to check that they are appropriately attired for class.