Start of Quarter Checklist

Start of Quarter Checklist

 graphic showing four boxes with check marks

1. Make Sure Everything Within Your Course is Published

Unless you have specific items that you are deliberately keeping from students, it’s best to publish everything in your course. Check that all the modules are published. If the module itself is not published, students cannot access any materials within the module.

Screenshot of a module with Published and Unpublished content icons

2. Set Up Your Zoom Meetings for the Quarter 

Schedule your Zoom meetings for your class using the Zoom interface in Canvas. Scheduling your class Zoom meetings through the Canvas interface will ensure that all the Zoom meetings for that class will appear in the Zoom link in Canvas course navigation. Use this guide for step-by-step instructions.

If your meetings will be the same day(s) and time each week, we suggest using the Recurring meeting function when setting up your Zoom meetings. Set up one meeting and then configuring that meeting to recur weekly on the same days (see below).

Screenshot of Recurring meeting options in Zoom “Schedule a Meeting” window.

(Also remember to check Record the meeting automatically in the cloud so your meetings will be archived for students who might be sick or have connectivity problems that day.)

Screenshot of Record the meeting automatically option in Zoom

3. To Prevent Zoombombings, Ensure Only Authenticated Users Can Join Your Course Meetings

Once you have set up all of your course meetings, you can use Seattle University’s Main Zoom Portal to ensure that only students with Seattle University accounts can enter your meetings. To do this, go to the SU Zoom Portal, find one of your course meetings, and click on its name to open. At the bottom of the page you will find the Edit this Meeting button.

Screenshot highlighting the

A popup window will open asking if you want to edit only this meeting or “All.” Choose All if you have set up recurring meetings so the settings will be applied to all of your recurring meetings for the course.

Screenshot showing the

Then check the box labeled Only authenticated users can join and Save.

Screenshot showing how to check the

4. Check Your Due Dates

It is always a good idea to make one last run-through to check that your due dates are correct. If you go to your Assignments list (Assignments in left course navigation), you see all your assignments, discussions, and quizzes together. You can also drag and drop them into order to make checking dates even easier.

Screenshot showing how to check assignment due dates in Assignments list in Canvas

5. Check for Broken Links

Canvas offers an easy way to check for broken links with a tool called the Link Validator.

6. Publish Your Course

It’s a surprisingly easy thing to forget, but when you are ready, make sure you publish your course by clicking on the Publish button in the upper right corner of your homepage.

Screenshot showing Publish button for entire course on upper right corner of home page in Canvas

7. Send a Welcome Announcement

Send a welcome announcement to let students know the course is open. (Ensure your course is published or the announcement won’t go out.)  You can do this via text or video. It’s a good idea to click on Delay posting under Options so you don’t accidentally send before you are ready.

Screenshot showing

In your announcement, include any expectations you have for students as they begin the course, such as familiarizing themselves with the syllabus, clicking on the Zoom meeting link to see upcoming Zoom meetings, attending the SU Orientation to Distance Learning, and testing their readiness for Zoom using the Zoom Test Room.

8. Communicate Student Conduct Expectations in Zoom Meetings from the Beginning

Let students know your expectations regarding student conduct during your first Zoom meeting. Most students are aware they should conduct themselves as though they were in a live classroom, but it doesn’t hurt to remind them to turn off background music; to make sure there is nothing inappropriate viewable behind them; and to check that they are appropriately attired for class.