Student Involvement
Event Planning

Reserving Space on Campus

  • Reserving space on campus is done through Conference and Event Services. As members of Student Clubs or Organizations, there are special policies to assist your club with putting on events at Seattle University.

    Requests for Student Club Events

    Student Clubs that are recognized by SGSU that wish to hold an event are invited to complete a Student Event Request Form (SERF) at the online SERF website. A SERF must be submitted at least fifteen (15) business days in advance of the event date. Events with food require at least twenty (20) business days' advance notice. No exceptions will be made.

    The Seattle University  Center for Student Involvement Office will review all event requests for content and appropriateness of the event. The purpose of each event must be consistent with the mission and values of the University. the Center for Student Involvement will contact the student organization if further information is required. Once an event is approved by the Center for Student Involvement, information will be forwarded to Conference and Event Services (CES).

    CES will review the SERF for logistics and operations needs. Approved requests will be communicated to the Student Organization's representative and will be assigned an Event Coordinator. If further information regarding logistics or arrangements is required, the Event Coordinator will contact the Event Organizer to arrange a meeting or to discuss event details.

    Please note that the approval process can take up to five (5) business days.


    Please be aware all policies pertaining to hosting an event including food, decorations, and more. Please review the Student Event Policies