• Frequently Asked Questions

    Is there a glossary of Financial Terms?

    Yes! The University Budget Office has created the Essential Terms for New Cost Center Managers.  It can be accessed by using your SU credentials and logging in here.

    What is the difference between base budget and current year budget?

    Budget – Financial resources allocated to a cost center which provide financial support for particular activities.  These funds come from the major revenue streams of the institution (i.e. tuition). 

    Base Budget – the default budget of a cost center. The base budget rolls forward from fiscal year to fiscal year until actively changed.

    Current Year Budget – reflects base budget and all one-time budget adjustments within the fiscal year 

    What is SUDDS?

    SUDDS (Seattle University Data Delivery System) is the university's data warehouse and reporting platform. Reports hosted by SUDDS are developed by both Institutional Research and the Office of Information Technology. SUDDS is accessed via Internet browsers and requires a SU login and FERPA training.

    To request access contact sudds@seattleu.edu.

    For one-on-one training on SUDDS Financial Reports please email kellerak@seattleu.edu or go to http://www.seattleu.edu/planning/Default.aspx?id=50172 to see  upcoming training opportunities.

    Are Financial Reports available?

    Better and more robust reporting is a priority of the University Budget Office, and the Finance Division as a whole. We are working hard to provide this. Divisional, departmental, and cost center budget managers should use the four SUDDS financial reports found in the Financials (GL) folder.

    Over/Under Reports and Gift Activity and Balance Reports are provided quarterly to Divisional Budget Managers.

    Mark Schoen, Financial and Information Systems Senior Analyst, provides monthly FRX reports.

    Who is responsible for my area's budgets?

    A list of Seattle University's Divisional Budget Managers and Major Financial Managers is below.

    Divisional Budget Managers

    Academic Affairs Di Di Galligar
    Executive Vice President & Athletics Anne Moran
    Finance & Facilities Ivette Serna
    Human Resources Matt Philip
    Marketing Communications Emily Payne
    Mission & Ministry Mike Giles
    Office of the President Kathy Ybarra
    Student Development Tim Wilson
    University Advancement Takako Hopker
    University Counsel Ann Nornes

    Major Financial Managers

    Academic Affairs Di Di Galligar
    Albers School of Business & Economics Ilona Legesse
    Athletics Mai Nguyen
    Center for Community Engagement Tammy Shadair
    College of Arts & Sciences Sally Hogan
    College of Education Tat Lam
    College of Nursing Tim Mildren
    College of Science & Engineering Robin Evans
    Enrollment Services Maria Parks
    Executive Vice President Anne Moran
    Facilities Administration Tim Gould
    Finance & Business Affairs Ivette Serna
    Housing & Residence Life Tim Albert
    Human Resources Matt Philip
    Library Melissa Chamberlain
    Marketing Communications Emily Payne
    Matteo Ricci College Fran Henderson
    Mission & Ministry Mike Giles
    Office of the President Kathy Ybarra
    Planning & ITS Heather Geiger
    School of New & Continuing Studies Elizabeth Weaver
    School of Law Rick Bird
    School of Theology & Ministry Beth Smith
    Student Development Tim Wilson
    University Advancement Takako Hopker
    University Counsel Ann Nornes

    What is a budget transfer?

    The purpose of a budget transfer is to provide for increased budget authorization levels.

    Budget transfers can be used to:

    • Transfer budget within a department's major expenditure categories: Salary, Non-Salary / Travel and Equipment.
    • Transfer budget between departments. This generally funds expenditures exceeding original budget allocations.

    Budget transfers are not for:

    • Charging or reimbursement between departments. This activity would be properly handled with a Journal Entry Request.
    • Transferring funds to other fund groups such as Agency, Restricted, Grants, Plant, or Endowment funds. (i.e. budget transfers can only be done between like fund numbers 11 to 11 or 41 to 41)

    For more information on budget transfers click here or contact Kerry Keller-Ash (X2206).

    What is a journal entry?

    The purpose of a journal entry is to charge or reimburse between departments. If faculty salary dollars are being charged or reimbursed one must use the Payroll Action Form.  Once your journal entry has been processed, you will receive a completed copy of the executed from Rita Lin (salary dollars) or Matthew Bird (non-salary dollars). Also you will see the journal entry in SUDDS, GL Detail Ledger Report. 

    Journal Entry Form 

    Who manages a certain budget?

    Contact the University Budget Office at 296-2206.




    Phone: 206-296-2206
    Fax: 206-296-6147

    Mailing Address: 901-12th Avenue, Seattle, WA 98122-1090
    Campus Location: University Services Building, Room 107