University Budget Office

FAQs

Frequently Asked Questions

Is there a glossary of Financial Terms?

Yes! The University Budget Office has created the Essential Terms for Cost Center Managers.  It can be downloaded by using your SU credentials.

What is the difference between base budget and current year budget?

Budget – Financial resources allocated to a cost center which provide financial support for particular activities.  These funds come from the major revenue streams of the institution (i.e. tuition). 

Base Budget – the default budget of a cost center. The base budget rolls forward from fiscal year to fiscal year until actively changed.

Current Year Budget – reflects base budget and all one-time budget adjustments within the fiscal year 

What is SUDDS?

SUDDS (Seattle University Data Delivery System) is the university's data warehouse and reporting platform. Reports hosted by SUDDS are developed by both Institutional Research and the Office of Information Technology. SUDDS is accessed via Internet browsers and requires a SU login and FERPA training.

To request access contact sudds@seattleu.edu.

For one-on-one training on SUDDS Financial Reports please email kellerak@seattleu.edu, or you can click here to see upcoming training opportunities.

Are Financial Reports available?

Better and more robust reporting is a priority of the University Budget Office, and the Finance Division as a whole. We are working hard to provide this. Divisional, departmental, and cost center budget managers should use the four SUDDS financial reports found in the Financials (GL) folder.

Over/Under Reports and Gift Activity and Balance Reports are provided quarterly to Divisional Budget Managers.

Mark Schoen, Financial and Information Systems Senior Analyst, provides monthly FRX reports.

Who is responsible for my area's budgets?

A list of Seattle University's Divisional Budget Managers and Major Financial Managers is below.

Divisional Budget Managers

Academic Affairs Di Di Galligar
Executive Vice President & Athletics Anne Moran
Finance & Facilities Ivette Serna
Human Resources Matt Philip
Marketing Communications Emily Payne
Mission & Ministry Mike Giles
Office of the President Allison Golden
Student Development Tim Wilson
University Advancement Takako Hopker
University Counsel Ann Nornes

 

Major Financial Managers

Academic Affairs Di Di Galligar
Albers School of Business & Economics Ilona Legesse
Athletics Mai Nguyen
Center for Community Engagement Tammy Shadair
College of Arts & Sciences Sally Hogan
College of Education Tat Lam
College of Nursing Tim Mildren
College of Science & Engineering Robin Evans
Enrollment Services Maria Parks
Executive Vice President Anne Moran
Facilities Administration Tim Gould
Finance & Business Affairs Ivette Serna
Housing & Residence Life Tim Albert
Human Resources Matt Philip
Library Melissa Chamberlain
Marketing Communications Emily Payne
Matteo Ricci College Fran Henderson
Mission & Ministry Mike Giles
Office of the President Allison Golden
Planning & ITS Heather Geiger
School of New & Continuing Studies Elizabeth Weaver
School of Law Rick Bird
School of Theology & Ministry Beth Smith
Student Development Tim Wilson
University Advancement Takako Hopker
University Counsel Ann Nornes

What is a budget transfer?

The purpose of a budget transfer is to provide for increased budget authorization levels.

Budget transfers can be used to:

  • Transfer budget within a department's major expenditure categories: Salary, Non-Salary / Travel and Equipment.
  • Transfer budget between departments. This generally funds expenditures exceeding original budget allocations.

Budget transfers are not for:

  • Charging or reimbursement between departments. This activity would be properly handled with a Journal Entry Request.
  • Transferring funds to other fund groups such as Agency, Restricted, Grants, Plant, or Endowment funds. (i.e. budget transfers can only be done between like fund numbers 11 to 11 or 41 to 41)

For more information on budget transfers click here or call Kerry Keller-Ash at X2206.

Who manages a certain budget?

Contact the University Budget Office at 296-2206 or your Major Financial Manager as listed above.