Technology Support

Support Article

  • Microsoft Outlook - Finding A Public Folder on a PC

     

    Objective:

     Find a public folder in Microsoft Outlook 2010 .

    1. Open Microsoft Outlook 2010 .
    2. Click the folder symbol at the bottom of the left-hand pane.
    3. Click on the arrow to the left of Public Folders.
    4. Navigate to your preferred folder.

     

    Detail: Step by step:

    Public Folders allow shared Outlook inboxes and calendars to be shared by multiple users who have permission to access them. This guide is meant to be used by Faculty and Staff. If you are a student seeking instructions to access public folders, try this article that shows you how to add a public folder using your Student Access Account login.

    Step 1: Open Microsoft Outlook.

     

    Step 2:  Click on the folder symbol at the bottom of the lefthand pane.

    Public Folders 2

     

    Step 3: Click on the arrow to the left of Public Folders.

    Public Folders 3

     

    Step 4: Click on the arrow to the left of All Public Folders to expand the list.

    Public Folders 4

     

    Step 5:  Navigate to your preferred folder.

    Public Folders 5


     

    Additional steps are optional: They make it easier to access your preferred public folder 

     

    Step 5: Right-click on the preferred folder and choose Add to Favorites.

     Public Folders 11

    Step 6: Enter a name and click Add.

     Public Folders 12

    Public Folders 13

    Step 7: Scroll back up to Public Folders and click the arrow next to Favorites to see the folder you just added.

    Public Folders 14


    Step 15: Under Public Folders, right-click on either Favorites or your preferred folder, and select Show in Favorites. This will mean that folder will appear in your default lefthand pane when you open Outlook.

    Public Folders 15

    Related Links:

     

     

    Last Reviewed on: 2014-05-01