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Local Travel Using Personal Vehicle
Local travel is considered to be that travel within a radius of 10 miles of Seattle University. Local travel, such as a supply run, would not normally qualify for mileage reimbursement. An exception to this general rule would be if there were repeated requirements for local travel, such as a project that requires a weekly visit to a sponsoring organization. Such travel could be reimbursed upon the advance approval of the faculty advisor. In accordance with Seattle University's commitment to sustainability, van rentals or carpooling should be used whenever possible.
Travel outside the local area is reimbursed, subject to advance approval of the faculty advisor. Automobile travel is reimbursed at the Seattle University rate of .56 cents per mile. There is no reimbursement for gas as this is covered in the mileage reimbursement. We will not accept any gas station receipts. A Google map showing start and finishing routes, including miles traveled, is required for mileage reimbursement. Parking costs associated with travel are reimbursable if you have a receipt. As with other reimbursements, please accumulate requests in amounts of $25 or more prior to reimbursement.
Renting a School Van or Renting from an Outside Vendor
PLAN AHEAD! Seattle University vans are available on a first come, first serve basis. The Purchasing Department needs five working days to process paperwork vehicle rentals
Whether you rent a school van or a vehicle from an outside vendor, your team must register drivers with Public Safety by filling out Vehicle Driver Authorization forms for each driver, available from Public Safety.
After you’ve registered your drivers with Public Safety, when you want to rent an SU van you will fill out a Vehicle Rental Contract through the Public Safety office or website. The form will require that you indicate the specific dates and times you will need the vehicle and list the registered drivers and their ages. The form also requires the authorization by the Project Center. Bring the completed request form to ENGR 500.
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