Your Role as an Advisor
The NCAA requires that each student-athlete make satisfactory progress toward earning his/her degree to remain eligible to participate in NCAA intercollegiate athletics. While it is ultimately the responsibility of the student-athlete to make sure he/she meets all eligibility requirements, the academic adviser plays an important role in helping student-athlete's maintain eligibility by being informed on and following guidelines that will help to ensure that student athletes are in compliance with NCAA AcademicEligibility Regulations.
Who to talk to about student-athlete academic issues
Erin Engelhardt, Assistant Athletic Director for Student-Athlete Support/SWA email@example.com, x2598Sarah Bee, Faculty Athletics Representative, firstname.lastname@example.org, x5788
Advising and Scheduling Checklist for Student-Athletes
Review the following checklist when advising student-athletes:
Has notified you of his/her athletic status and the quarters he/she will be in competition.
Has informed you of proposed practice times for class scheduling purposes.
To comply with NCAA requirements, the advisee:
- Is planning a course load of at least 12 credits (the minimum number for full-time status).
- Has earned a passing grade for 36 credits towards a degree over FQ, WQ, SQ & Summer.
If attending summer quarter, is carrying a course load does not exceed 9 countable credits.
- Is maintaining a cumulative 2.0 grade point average or higher.
- Is meeting the Division I Percentage of Degree Requirements–
40%/60%/80% after years 2/3/4 ***
Other information and guidelines to be aware of when advising student-athletes
If a student-athlete's grade-point average is putting him/her at risk of losing NCAA eligibility: Shortly after quarter grades have been posted, the Athletics Administration office will send notification to advisers of any advisees who are at risk. Encourage these students to take advantage of campus learning and study resources and quarterly skill-building workshops.
Competition related class absences Faculty members receive Class Absence Notification letters from the Athletic administration office informing them of all competition related absences during the quarter by student athletes in their class.
If a student-athlete adds or drops a class following initial registration Students must notify the Assistant Athletic Director/SWA so that Class Absence Notification letters are sent to the right instructors.
If a student-athlete decides to change majors Refer students to the Assistant Athletic Director/SWA. Changes in a degree program can affect a student-athlete's NCAA eligibility depending on what courses transfer from the former major and what new course requirements there are. *** The 40/60/80 Percentage-Toward-Degree requirement will be important consideration.
If a student-athlete is taking summer school classes at another institution Students must obtain written prior approval from the Registrar and notify the Assistant Athletic Director/SWA.
Declaration of Major Requirement Student-athletes must officially declare a degree program by the start of the 7th quarter (junior year). Once he/she has declared a degree program, all course work taken thereafter should be applicable to that degree program.
Education Abroad Opportunities and Challenges Each year a handful of student-athletes travel abroad. There are real financial and eligibility concerns that make it essential for student-athletes to understand before traveling abroad. Student-athletes should consult with both Education Abroad and their coach early in the planning stages for any experience away from Seattle U. requirement will be important consideration.
Student-athlete responsibilities (outlined in the student-athlete's handbook)
• Students who wish to drop below 12 hours must get approval from the athletic administration.
• Class Attendance: Because students are excused from classes that conflict with travel, it is essential
that student-athletes attend all classes (not leave classes early, or arrive to classes late that do not conflict with the competition schedule.
• If a professor has a concern about a class a student will be missing, it is important that they immediately begin to work directly with him/her to find an acceptable solution. If they are still unable to find a solution, they are to contact the Assistant Athletic Director for Student-Athlete Support.
• It is the student's responsibility to assure that arrangements have been made to resolve missed exams, quizzes, or assignments far in advance of a travel date. It is strongly recommended that all class work which will be missed due to competition be made up in advance of the contest.
• It is the student's responsibility to remind their professors of upcoming competitions conflicting with class.
APR – Academic Progress Rate
In response to the delayed graduation rate information, the NCAA sought a more immediate snapshot of a team's progress to graduating student-athletes. APR is term by term measure of student-athlete retention and eligibility. Two points are awarded for each student-athlete who is eligible and retained each semester. These points are totaled for a team APR.
Everyone on athletic aid-including 5th year and medical redshirts
Eligibility-would be eligible for the next term
Retention-enrolled on census date next term
When does it count:
Each term counts separately
Penalties may be given to teams which fall below a 925 score (out of 1,000). Penalties could include loss of scholarship, recruiting visits, and decrease of practice times per week. Public recognition of high and low APR scores will be announced annually.
In Season Reference Guide:
Fall Quarter "in season" – Soccer, Volleyball, XC, tennis/golf (early), swimming/basketball (late)Winter Quarter "in season" – Basketball, swimming, indoor track, tennis, baseball/softball/golf (late)Spring Quarter "in season" – Baseball, softball, golf, tennis, outdoor track