Records Requests and Management

For information on record requests and management, please refer to the following policies and forms. Clicking on any link in the list below takes users to a brief description of the policy/form and a link where it can be downloaded and printed. 

• Address Update Form- Billing and Parent
• Directory Information Removal or Prevention Disclosure Form
• General Request Form
• Grade Report Request Form
• Inspect and Review Educational Records Request Form
• List/Label Request Form (Faculty/Staff Access Only) 
• Name Change Notification Form
• Name Change Policy (97-5)
• Restrictions on Student Records Policy (76-3)
• Student Data Requests Policy (83-2)
• University Communications to Students via E-mail Policy (2004-9)

Addresses Update Form: Billing and Parent

This form is used to update your billing and parent/guardian addresses. All other addresses and phone numbers (mailing, local, home, e-mail) as well as emergency contact information are updated on SU Online

Directory Information Removal or Prevention Disclosure Form

Students are able request that Seattle University withhold their directory information from any third party, this same form lifts that request.

Grade Report Request Form

A Grade Report Request may be made for tuition reimbursement purposes.

Inspect and Review Educational Records Request Form

Used for students to inspect their educational records.

Name Change Notification Form

For students who wish to change/update their name on their officially at Seattle University.

List/Label Request Form (Faculty/Staff Access Only)

Form used by faculty and staff to request a list/label report.

Name Change Policy (97-5)

The name which appears on the student's application for admission is assumed to be the student's legal name and becomes the official name of the student in respect to all documents related to the student's academic record.

Restrictions on Student Records Policy (76-3)

Explains Seattle University's policy when placing a restriction (hold) against the record of a student who has a records deficiency, an unmet financial obligation, or to facilitate the admission/readmission process.

Student Data Requests Policy (83-2)

Data on individuals or groups of students issued to campus representatives by any administrative office of the university is for internal use only.

University Communications to Students via E-mail Policy (2004-9)

Explains the need for student email accounts and how it is a mechanism for official university communications to students.