Lemieux Library and McGoldrick Learning Commons
Services for Faculty

Course Reserves

  • General Information

    Circulation Questions

    Copyright/Fair Use Questions

    Videos/DVDs Questions


    General Information

    What are Course Reserves?

    Materials from the library's general collection or brought in by faculty for use as supplements to their classes are available via Course Reserves. Reserve materials generally circulate to students in a specific class for short periods of time. (top)

    How do you access reserve materials?

    To search for a course reserve item, go to the "Course Reserves" tab in the online catalog and search by instructor, course name or course number.  Course reserve items may be requested at the library's circulation desk.  (top)

    What types of materials can I put on reserve?

    • In general, any item from the library's general collection (books, periodicals, videos) or any item from a faculty member's personal collection may be placed on reserve.
    • Syllabus, class notes, sample tests, homework solutions may be put on reserve (there are no restrictions since the faculty member, as the creator/author owns the copyright). (top)

    Who is responsible for what?

     Faculty will

    • determine if reserve readings are in compliance with fair use
    • obtain copyright permission for items that fall outside of fair use
    • provide clean photocopies and/or citations for material to be placed on reserve

    Library staff will

    • place material on reserve at the request of the instructor for use of students.
    • refuse reserve materials which lack the necessary permission(s) of the copyright holder(s)
    • not charge for reserve use
    • place a copyright notice on photocopied works if notice is missing
    • take materials off of reserve after the class has ended (top)

    What are the procedures to place materials on Course Reserve for a class?

    The Reserve Collection is heavily used and in order to provide optimum service to the students, the following steps for placing items on Reserve should be followed:

    1.) Submit one Reserve list form for each class.  A Reserve list form may be obtained at the Circulation Desk. You may also e-mail your request to Aaron Morgan, morgana@seattleu.edu. Whichever method you choose, the following information should be included:

    • instructor's name
    • phone extension
    • academic quarter and year
    • course number
    • course name
    • estimated number of students enrolled
    • loan time limit selection FOR EACH ITEM TO BE PUT ON RESERVE
      • 1 hour (for quick photocopying of homework solutions, etc.)
      • 3 hours (media viewing, etc.)
      • 24 hours (for reading significant portions of a book, etc.)
      • 3 days (for short term focused assignments)
      • 1 week (for long term focused assignments involving a small number of students)

    2) If the material is from the library's collection, please supply the call number and title when possible.

    3) If material from your personal library is being used, please provide the library with the same title given to the students. Consistency is critical in locating and providing the right material to the students.

    4.) Questions may be directed to Aaron Morgan at 296-6235 or e-mail morgana@seattleu.edu.

    (top)


    Circulation Questions

    How long may items stay on Reserve?

    Materials are generally removed from reserve at the end of each term. Library items are returned to the shelves & your personal items are returned to you or made available for pickup. (top)

    What if I want to use an item for more than one quarter?

    • If the item in question is yours or the library's, just notify us that you will need it on reserve for the following term.
    • If the item requires copyright permission, and you have not obtained the permission, it cannot stay on reserve.
    • If you have obtained copyright permission for continued use, the library will honor the permission. (top)

    Can I place a photocopied item on reserve for more than one course?

    Yes, the library has the ability to direct students from either course to the appropriate item.

    (top)


    Copyright/Fair Use Questions

    Many copyright and fair use issues surround Course Reserves. Faculty should consult the University Copyright Policy and Guidelines. Lemieux Library policy for course reserves is shaped by the University Copyright Policy and Guidelines; the four fair use factors; as well as guidelines and information found in U.S. Copyright Office: Information Circulars and Factsheets: Circular 21: Reproductions of Copyrighted Works by Educators and Librarians.

    The guidelines found in Circular 21 state the minimum standards of educational fair use and embody three standards: brevity, spontaneity, and cumulative effect. The guidelines are not intended to limit the types of copying permitted under the standards of fair use...[sic] There may be instances in which copying which does not fall within the guidelines stated [sic] may nonetheless be permitted under the criteria of fair use.

    Where can I go to obtain Copyright Clearance?

    You can obtain copyright directly from the publisher or use the Copyright Clearance Center. Reprographics staff can also assist you to obtain copyright permission. (top)

    May I place copied material on reserve for more than one semester without written permission from the copyright holder?

    No. Copies cannot repeat from quarter to quarter, or, whenever the class is next held without a letter of permission from the copyright holder. (top)

    How much of a book or a periodical can I photocopy without seeking copyright permission?

    A single copy can be made of the following:

    • a chapter of a book
    • an article from a periodical or newspaper
    • a short story, short essay or short poem
    • a chart, graph, diagram, cartoon or picture from a book, periodical, or newspaper

    However, there are limits (i.e. brevity) that should also be applied.

    • Prose: Either (1) a complete article, story or essay of less than 2,500 words, or (2) an excerpt from any prose work of not more than 1,000 words or 10% of the work, whichever is less, but in any event an excerpt of up to 500 words.
    • Poetry: (1) A complete poem if less than 250 words and if printed on not more than two pages, or (2) an excerpt of not more than 250 words.
    • Each of the numerical limits above may be expanded to permit the completion of an unfinished prose paragraph or line of a poem. (top)

    I have many students in my course, how many copies can I put on reserve without copyright permission?

     Multiple copies can fall under fair use, but the following factors need to be considered:

    • Amount of material should be reasonable in relation to the total amount of material assigned for one term of a course, taking into account the nature of the course its subject matter, and its level.
    • Number of copies should be reasonable in light of the number of students enrolled, the difficulty and timing of assignments, and the number of other courses that may assign the same material.
    • Material should contain a notice of copyright.
    • Effect of photocopying the material should not be detrimental to the market for the work (in general, the library should own at least one copy of the work.)
    • Timeliness should be a factor in the need to make copies. (top)

    I need to put this on reserve today for a class assignment this week. Theres no time to obtain copyright permission! What can I do?

    This scenario falls under the guidelines of spontaneity. An item can be copied and placed on reserve under the following conditions:

    • The copying is at the instance and inspiration of the individual teacher, and
    • The inspiration and decision to use the work and the moment of its use for maximum teaching effectiveness are so close in time that it would be unreasonable to expect a timely reply to a request for permission. (top)

    I have several articles from the same journal and/or multiple chapters from the same book. May I place these on reserve without copyright permission?

    No. Repeated photocopies, from one journal, or multiple chapters from a book on reserve needs copyright permission.

    If the library owns the journal or book, or the faculty member has a personal copy of the journal issue or book, we recommend putting the entire issue or entire book on reserve. The student then has the option to read or photocopy material as needed. (top)

    May I photocopy a variety of articles to substitute for the lack of a suitable text and place these on reserve?

    No. This would seem to be a creation of an anthology. Copying should never be a substitute for the purchase of books, publishers reprints or periodicals.

    You should consider using a course pack and obtain copyright permission. (top)

    I have variety of articles, poems, etc., from one author. Can I photocopy these and place on reserve without copyright permission?

    No. This would seem to be a creation of an anthology. Not more than one short poem, article, story, essay or two excerpts may be copied from the same author, nor more then 3 from the same collective work or periodical volume during on class term. Copying should not be used to create, replace, or substitute for anthologies, compilations, or collective works. (top)

    May I photocopy workbooks, standardized tests, or other consumable works?

    No. Since these types of consumable materials are often created for the educational market and for student use, photocopying would go against Fair Use. These materials are created to be used once and then replaced. Photocopying would affect the market for the copyright holder.

    (top)


    Videos/DVDs Questions

    May I put videos & DVDs on reserve?

    Yes, the library collection of videos and DVDs may be put on reserve. If an instructor owns a commercially produced video this may also be put on reserve. (top)

    I recorded a television program last night that I would like my students to see. May I put this on reserve?

    No. This would be breaking the copyright. The copyright owner has exclusive rights to reproduce and distribute or sell the program. Reproduction would affect the market for the copyright holder. (top)

    May I assign a student to view a video in the library?

    Yes, video and DVD players are available in the library near the Circulation Desk. (top)

    Do videos & DVDs fall under the same copyright/fair use issues?

    This is a grey area. The main issue is whether showing a video is considered classroom use or public performance. As long as you are using the video is viewed in the classroom, or assigned to be viewed or checked out of the library for class assignment, you are most likely within the bounds of fair use.

    (top)


    If you have further questions about Course Reserves, please contact Aaron Morgan at 296-6235 or e-mail morgana@seattleu.edu.