Institutional Review Board
Policies and Procedures

Review and Approval Process

  • If the submission meets the necessary criteria for human subjects research, the protocol will be processed according to review type determined by the IRB. See links at the left for detailed information about review type. Contact the IRB if you have any questions about submission type.  

    Review Process

    Exempt submissions are typically processed by the IRB Administrator within 2-3 business days.

    For expedited studies (reviewed on a rolling basis) one or two IRB members evaluate the submission and provide feedback to the researcher within 10-14 business days. Once the researcher has responded to any questions or changes, and the protocol meets the conditions for approval, a letter of approval will be issued by the IRB office. (Only the full board may issue disapproval, regardless of review level.)

    Full board protocols must be submitted by the deadlines posted on the IRB home page to be reviewed at the next scheduled meeting. On all full board protocols, PIs should plan to be present for a short segment of the meeting in order to answer questions or provide clarifications. For full board monthly reviews, one or two IRB members serve as primary reviewers when presenting on the protocol to the full board; however, all IRB members read and review all full board protocols. During the convened IRB meeting, the board discusses all protocols in the context of federal review and approval criteria. Any IRB member with a conflict of interest may participate in discussion but must recuse him/herself from the vote. However, a quorum must be maintained to take any voting action. Additionally, if the non-scientist member must exit or leave the meeting, all discussion/action must stop until that member's return. For any protocols involving incarcerated subjects (whether adults or youth), Federal regulations stipulate that a trained IRB member experienced with the prison population/system must be present as the prisoner representative.  

    All voting totals (for, opposed, abstentions, recusals) must be documented in the IRB minutes. The PI will be informed of the IRB's decision and feedback within five business days of the meeting.