Human Resources Policy Manual
2. Definition of Employee Groups
2.1. Regular Employees - Benefits Eligible
"Regular" employees are in budgeted, staff positions and may be either full-time or part-time. Full-time means 1.0 "full-time equivalent" (FTE). Part-time means .53 FTE (or greater) for staff and administrators and .50 FTE (or greater) for faculty and those employees on a 40-hour work week. Regular employees are eligible for benefits. The following employee groups are regular employees.
A. Exempt Staff
"Exempt" staff are executive, administrative, or professional employees of the University as defined by the Fair Labor Standards Act and are exempt from state and federal minimum wage and overtime pay requirements. Exempt staff are paid on a salary basis for work performed and are not eligible for paid overtime.
B. Non-exempt Staff
"Non-exempt" staff are employees of the University as defined by the state and federal law and are not exempt from the minimum wage and overtime requirements. Non-exempt staff are paid an hourly wage for work performed and are eligible for paid overtime.
For additional information about the Fair Labor Standards Act visit http://www.dol.gov/dol/topic/wages/index.htm.
C. Faculty Status
Some exempt employees may hold faculty rank and also serve in exempt, administrative non-faculty positions. Those employees are subject to all terms and conditions applicable to exempt non-faculty employees. In addition, these individuals may have certain rights, through tenure, to continued employment as a faculty member. Those rights affect only the individual's status as a faculty member.
Union employees are those University employees covered by a collective bargaining agreement.
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2.2 Employees Not Eligible for Benefits
The following employee groups are not eligible for benefits.
A. Occasional Employees
"Occasional" employees work:
- Intermittently and less than 1040 hours per year; or
- On a part-time basis less than twenty (20) hours per week.
B. Temporary Employees
"Temporary" employees are hired on a temporary basis for a specific period of time (e.g., for projects or interim assignments). The employment period usually does not exceed three (3) months (ninety (90) calendar days).
C. On-Call Employees
"On-call" employees work an uncertain schedule usually on an irregular or on-call basis. On-call employees are paid an hourly wage.
D. Student Employees
Student employees are hired through the Student Financial Services Office or the School of Law Financial Aid Office in accordance with the policies and procedures of those offices. Student employees are paid through the payroll system as a student employee and are compensated on an hourly basis.
E. Consultants and Independent Contractors
The University also engages the services of consultants and independent contractors (non-employees) on a short-term, temporary, or part-time basis. A consultant or independent contractor is not an employee. The IRS has strict criteria for determining whether an individual is an independent contractor or an employee. Unless otherwise approved by a vice president, contact the HR office before entering into a contract with a consultant.
Volunteers are welcome at the University and provide valuable services. A volunteer agreement is required and a record of volunteer hours must be maintained and reported to payroll for liability insurance purposes.
Seattle University employees may volunteer or otherwise perform services for the University on an unpaid basis if all the conditions listed below are met.
- There is no expectation of pay;
- The volunteer activity is at the employee's own initiative;
- The volunteer activity is during the employee's own time (not during regular work hours); and
- The duties performed as a volunteer are not similar or identical to the employees regular job duties and responsibilities.
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2.3 Active Employees
"Active" employees are working on regularly assigned or scheduled days.
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