University seeks to provide on-campus living for students at the most
reasonable rate possible. For this reason, the University operates housing and
dining services on a full academic year contract basis. Yobi Apartments also
offers a full-year (12-month) contract option.
student who resides on campus or in university sponsored housing must agree to
the terms and conditions of the Resident Handbook, Code of Conduct, and Undergraduate
and Graduate Catalogues. By submitting the Housing and Residence Life online
request for housing, a student or prospective student agrees that he/she
intends that the electronic submission constitutes consent to sign this
contract as if they had signed in their own hand. Submission of this contract
further constitutes acceptance, acknowledgement, and the agreement to abide by
the terms and conditions of this contract and it becomes a binding agreement (a
legal contract) between the student and the University, and is considered an
acceptance of an offer of housing. This contract is deemed accepted upon receipt
of prepayment by the University.
Student Housing Agreement (the “Agreement”) is entered into and effective on
July 1, 2015, between Seattle University (the “University”) and the Student.
residential campus, committed to the education of the whole person, the
residential experience is considered an integral part of a student's education.
Research over the past 50 years shows that students who belong to a campus
residential community have a more productive and more satisfying college
experience than those who live off campus. Students who live on campus are more
are required to live on campus and purchase Meal Plan #4 if they fall into any
of the following categories:
sophomore and under the age of 21.
second year SU student and under the age of 21.
years of high school graduation date as of first day of fall quarter classes, and under the age of 21.
students fall into any of the above categories (as of the first day of class
for the academic year), they are required to live on campus for the FULL
ACADEMIC YEAR. If student status (class year, age etc.) changes during the
academic year, they will not be released from this housing requirement until
the following academic year. The summer quarter is not included in the
students applying for an exemption to the residential requirement are required
to submit a request by May 1st. New students are required to submit
a request by August 2nd. Late requests will not be accepted.
signing the Student Housing Agreement, students will be subject to financial
penalties for failing to honor the commitment for the entire contract. While an
exemption from the On-Campus Residency Requirement may be awarded in a given
case, a student may still be subject to financial penalties under the Student
Housing Agreement “Room Rates for Academic Year” clause for up to the full
remaining rates due.
Exemptions to the residential
requirement are limited to the following categories:
with family within a commutable distance and falls within the residential
requirement. The student must live with the family member in
their primary place of residence
(approx 20 miles or less from campus,
please see map with approved commutable areas).
is defined as a parent, aunt, uncle, grandparent, spouse, or children.
place of residence” is defined as a person’s true, fixed, and permanent home
and place of habitation, to the exclusion of all others. It is the place where
the person intends to remain permanently.
The Student Housing
Agreement is a binding, legal document. Therefore, we will not approve mid-year
move-outs after the move-in date without a financial penalty for cancellation.
applying to live with family must submit the following documents (by May 1st
for returning students, or August 1st for new students):
1. A notarized letter from the family member (Must use the Family
Information Form, which must be notarized prior to submission.)
2. A photocopy of a valid
form of ID from the family member you will be living with.
3. A photocopy of a utility
bill from the address that you will be commuting from.
from another location.
If you are a third or fourth year student or over 21 years of age by the first
date of your start term. After moving in, because of the binding Student
Housing Agreement, we will not approve mid-year move outs without a
Marriage. Occurring after the start
date of the contract. A marriage certificate to prove actual marriage is
conditions for which the University is unable to
accommodate on campus. A letter of support from the Office of Disability
Services is required. Contact Disability Services at (206) 296-5740.
Transfer to another
Institution, Withdrawal,or Hardship Withdrawal.
Documentation is required. Students who are suspended or expelled for
disciplinary reasons will not be released from the financial obligations of
their contract. For mid-quarter withdrawals, students may have their housing
charges prorated based on the date of check-out.
Graduation occurring during
the academic year.
Documentation is required if this is a non-Seattle University sponsored
Pregnancy. Pregnancy or the birth of
a child by the student. Students may have their housing charges prorated based
on the date of check-out.
Military Relocation. Documentation is required.
Students may have their housing charges prorated based on the date of
In order to be
approved for release from the residential requirement, the student must
complete a Housing Release Request (available through the on-line housing
portal, myhousing) and submit any
additional required documents. Fulfilling the requirements for exemption will
not constitute an automatic release from the residency requirement. Failure to
obtain an approved exemption from Housing and Residence Life will result in the
posting of the quarter housing charges to the student’s SU account.
Any student who
falls within the residential requirement and fails to sign up for housing, or
be approved for an exemption by May 1st (returning students) or
August 1st (new students), will automatically be assigned a room and
found to be providing false information on the Housing policy exemption request
form or during a personal interview will be subject to University disciplinary
Fees and Timeline
students have ten (10) business
days after receiving their official assignment to cancel their housing
agreement without penalty so long as the cancellation
reason is within the housing policy. After the ten (10) business
days the following
penalties will apply:
All incoming first-time housing applicants will pay a $300 Housing application
fee, which will be used as a pre-payment for their fall quarter housing
charges. This fee is independent of the cancellation penalties. Students who
are cancelling have until August 10th to receive a refund of this
Student agrees to occupy an assigned room in one of the University’s student
residence halls or Murphy Apartments, Logan Court Townhomes, Kolvenbach Houses,
Douglas Apartments, or Yobi Apartments for the 2015-2016 Academic Year (as
defined below in Section E). The University agrees to permit the Student’s
occupancy according to the terms and conditions of this Agreement. Except as
permitted in the University’s Student Handbook (and except for a roommate
assigned by the University), the Student agrees to not allow any other person
to remain overnight or to occupy his or her unit. The Student agrees not to
lend or give his or her key or campus card to any other person.
Dates of Occupancy
Room Rates for Academic Year 2015-2016
Student agrees to pay the applicable room rate in three equal installments, one
each academic quarter, by the due dates established and announced by the
University, except as otherwise denoted by University policy. Room Rates for
the 2015-16 school year are published on the housing website and in the Guide
to Residence Hall Living.
in housing rates for students residing in Seattle University on-campus
residences is a $50/month charge which partially covers the expense of the
Hall and Room Assignments
University administers decisions regarding room assignments without regard to
race, color, religion, national origin, sexual or political orientation,
disability, or veteran status. The University will make reasonable
accommodations in housing for qualified students with disabilities. Students
with disabilities who are seeking accommodations in housing must register with
the Office for Disabilities Services.
University reserves the right to determine room assignments, and to change a
student’s room assignment for reasons determined necessary by the University.
the policy of Seattle University to give preference in housing assignments to
students who reside outside the greater Seattle area. In accordance with this
policy, the University reserves the right to cancel this contract prior to the
published date for residence hall opening in the fall, winter, or spring quarters
where this contract has been entered into with a student who resides within the
greater Seattle area. The cancellation of the contract, notification of
cancellation, establishment of priorities to regain residence, definition of
the greater Seattle area, and other matters are governed by established
procedures that are available upon request.
room assignment not claimed by midnight of the first full day of classes will
be reassigned as needed. In such event, charges for the original assignee may
continue and a different room assignment will be determined by the University
from the remaining rooms available, if any.
room assignments in double occupancy rooms are available only when space
permits. Single room assignments cannot be guaranteed prior to the beginning of
the quarter, and may not be available throughout the entire school year. Single
rooms will be prioritized based on need.
Housing and Other Charges
Student authorizes the University to post Housing and Residence Life charges
directly to his or her student account. The Student understands that the
charges may include, but are not be limited to, housing fees, meal plan costs,
cancellation fees, fines for conduct violations, reimbursement of damage costs,
and lockout fees. The Student should contact Housing and Residence Life
directly for a description of charges. The Student is obligated to pay any
balance in full by the invoice due date. If the Student fails to comply with
these terms, he or she will not be allowed to register for classes or receive
transcripts or diplomas and may be denied other University services. If the
Student fails to make timely payment of all or any part of assessed charges, the
Student will be liable to the University for all costs (including reasonable
attorneys’ fees) the University incurs in pursuing collection against the
Student. The University’s late fee policies will also apply to charges imposed
by Housing and Residence Life. The Student understands and agrees to these
terms and accepts as the Student’s personal responsibility any debt arising in
connection with this Agreement.
living in the residence halls must purchase a meal plan with the University’s
food service contractor (Bon Appétit). If the Student fails to specify a meal
plan, the Meal Plan 4 option will be assigned to the Student and he or she is
liable for the cost of that plan. The minimum meal plan requirement for
freshmen and sophomores is the Meal Plan 4; this includes the Murphy and
Douglas Apartments. The meal plan the Student selects for fall quarter will
automatically be added to each subsequent quarter unless the Student requests a
change through Housing and Residence Life in the first ten (10) class days of
and Senior students are not required to purchase a meal plan. If a Student
chooses to purchase a meal plan with the University’s food service contractor
(Bon Appétit), the meal plan the Student selects for fall quarter will
automatically be added each quarter unless the Student requests a change
through Housing and Residence Life in the first ten (10) class days of
residing in Yobi Apartments are not required to purchase a meal plan.
money can be added on the Student’s account at any time. Funds less than or
equal to $100 remaining at the end of fall and winter quarters are rolled over
to the next quarter. Funds remaining at the end of spring quarter are forfeited
to the University. Meal plan 6 and Meal Plan 7 will roll over 100% quarter to
Liability and Damage to Property
Student is responsible in full for any damage to or loss of his or her
property, including money, personal belongings, computers and electronics, or
other items of value, located in or on the University’s premises. The
University disclaims any and all liability for damage to or loss of the
Student is responsible for, and will be charged the costs of repair of, any and
all damage that occurs in his or her unit, regardless of whom or what caused
the damage (other than damage caused exclusively by a failure in a mechanical
or plumbing system of the University). The Student is also responsible for, and
will be charged the costs of repair of, any and all damage he or she may cause
(alone or with others) to any other area of housing or the University.
Student agrees that he or she shall be responsible on a pro rata basis for any
malicious damage which occurs to any common area of the residence hall when the
University is unable to determine the person who is a fault. The Student will
be charged on a prorated basis for the cost of the damage as determined by the
Student agrees to be responsible for the conduct of any guests who are in the
residence hall at the invitation or permission of the Student.
University incurs expenses as a result of the Student’s failure to meet the
requirements of Sections J. 2., 3., or 4., the Student agrees that the
University has the right, at its discretion, to either issue an invoice to the
Student for the costs or offset the costs against any amounts the University
may owe the Student.
Right of Entry
representatives may enter the residence halls and the Student’s unit at any
time without prior notice, after knocking and announcing their presence, for
the purposes of: (1) making necessary or agreed-upon repairs; (2) supplying
necessary or agreed-upon services; (3) investigating health or safety concerns,
or suspected violations of Housing and other University policies (including,
but not limited to, violations of firearm or drug, tobacco, and alcohol use
policies); (4) verifying occupancy; (5) conducting inventories of University
property; and (6) conducting facility inspections.
University reserves the right to terminate this Agreement and the Student’s
residency because of improper or unsafe conduct by the Student or failure of
the Student to comply with any term or condition of this Agreement. The
University’s termination of this Agreement does not relieve the Student’s
obligation to pay the room rate for the full Academic Year. If the Student
withdraws from the University and Housing, this Agreement will terminate and
eligibility for any refund will be determined by the University and Housing
refund policy in effect at that time. The Student shall vacate the residence
hall within 24 hours of initiating withdrawal procedures.
pets or animals are permitted in campus housing at any time, with the exception
of (1) fish contained in a small tank of not more than ten (10) gallons; and
(2) an animal trained at a recognized school or facility for the purposes of
assisting or accommodating a person with a disability.
time of check-in, the Student is responsible for inspection of the overall
condition of the assigned room and must complete an online “Room Condition
Inventory” at the time of move-in.
occurs when the Student has had his or her unit checked by a Housing and
Residence Life staff member at the time of move out, has re-signed the “Room
Condition Form”, has returned all keys, and has left a forwarding address at
the responsibility of the student to arrange an appointment at least 24 hours
in advance to check-out and to turn in keys. Failure to do so in a timely
manner may result in a check-out charge, a lock change charge, and other
Student is required to remove all personal belongings from his or her unit
prior to check-out. The Student agrees that the University may treat as
abandoned any property left in the Student’s room after the Student moves out.
The University has no obligation to store or to attempt to return abandoned
property to the Student and will dispose of the property according to
University policy or practice.
check-out all disputes of charges must be submitted to the Housing and
Residence Life office no later than two weeks after the date of the charge to
the student’s account.
Compliance with Other University Policies
Student acknowledges that he or she is aware that the University has a number
of policies that relate to and govern student conduct. Those policies are
contained in several different documents, including, but not limited to, the
Seattle University Student Handbook; the Resident Handbook; the Seattle
University Code of Student Conduct; the Undergraduate Bulletin of Information;
and the Seattle University Catalogue. At all times students are responsible for
accessing online the most up-to-date version of University policies. Policies
posted online are the most current versions and are intended to supersede prior
online versions and hard copies. The Student agrees to become familiar with
these documents and policies and to comply with the obligations set forth in
these publications and in other University policy statements that pertain to
students or student conduct or activities, as they may be amended from time to
Statement on Nondiscrimination
Seattle University does not
discriminate on the basis of race, color, religion, sex, national origin, age,
disability, marital status, sexual orientation, gender identity, political
ideology or status as a Vietnam-era or special disabled veteran in the
administration of any of its education policies, admission policies,
scholarship and loan programs, athletics, and other school-administered
policies and programs, or in its employment related policies and
practices. In addition, the University does not discriminate on the basis
of genetic information in its employment related policies and practices,
including coverage under its health benefits program.
All University policies,
practices and procedures are administered in a manner consistent with Seattle
University's Catholic and Jesuit identity and character. Inquiries relating to
these policies may be referred to the University's Director of
Professional and Organizational Development and Equal Opportunity Officer at
Consistent with the requirements
of Title IX of the Education Amendments of 1972 and its implementing
regulations, Seattle University has designated three individuals responsible
for coordinating the University's Title IX compliance. Students or employees
with concerns or complaints about discrimination on the basis of sex in
employment or an education program or activity may contact the following
Title IX coordinator or Title IX contact person:
President for Human Resources
Equal Opportunity Officer
Human Resources Department - Rianna Building
Vice President for Student Development
Title IX Contact Person
Student Center 140B
Andrea Herrera Katahira
Interim Title IX Coordinator
Human Resources Department - Rianna Building
may also contact the Office for
Civil Rights of the U.S.
Department of Education.
We work closely with the Office of Disabilities Services to
ensure appropriate accommodations for students with disabilities in housing. The University’s policies on reasonable
accommodation will apply, including requirements for documentation from a
qualified health care professional. Please contact Rich Okamoto at Disabilities Services
at (206) 296-5740 or at email@example.com
to discuss your accommodations for the residence halls and any other support
you may need on-campus. Accommodations can include (but are not limited to)
things like: a single room, access to a handicap-accessible bathroom,
alteration of meal plan, etc. Please discuss with Rich what you think you will
need to be successful at Seattle University.