Disabilities Services at SU
For Students

Procedures for Adjustments and Aids

  • In addition to general student responsibilities there are detailed procedures for specific academic adjustments. Listed below are procedures for the most common academic adjustments:

    Alternative Testing

    Texts in Alternative Formats
    Shared Notes 
    Permission to Audio Record 
    Reduced Course Load with Full-Time Equivalency 
    Early Registration 
    Foreign Language Substitution 
    Physical Accessibility and Room Accommodations 
    Sign Language Interpreting and Real-time Captioning 
    Assistive Devices

    Other procedures will be worked out on an individual basis between the student and the Disabilities Services Staff. 

    If a student does not believe that he or she is receiving requested academic adjustment and/or auxiliary aid, the student must meet with the Director of Disabilities Services immediately

    Alternative Testing

    For more information on alternative testing accommodations, please see the Testing Services page.

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    Text in Alternative Formats

    For more information on texts in alternative formats, please see the Alternative Media page.

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    Shared Notes

    Students who have a documented need for access to shared notes may choose to arrange their own notesharing with a classmate or ask Disabilities Services to arrange a volunteer on their behalf.  Students receiving notetaking services are encouraged to take an audio recorder to class in case the notetaker is absent.

    After three absences by a student during the quarter, Disabilities Services will assume that the student has dropped the class and services will be discontinued. To discuss the reinstatement of services, the student must meet with the Director of Disabilities Services. 

    Staff Arrange

    The Disabilities Services staff can arrange peer notetakers to share their class notes with a student. To request this service, the student must mark the appropriate space on the Adjustments Request Form. Requests which include staff arrange notes should be submitted as soon as possible. Switching sections or making other schedule changes may present delays in providing services. Students should inform Disabilities Services when such changes arise.

    Once a notetaker has been assigned, the student and his or her notetaker will be given each other's contact information to discuss specific needs and expectations, and arrange a schedule for delivery of the notes. The volunteer notetaker’s Seattle University ID card will be activated by Disabilities Services to make copies on any on-campus machine. To do so, the volunteer must sign a confidentiality agreement at Disabilities Services.

    Arrange Own

    A student may choose to find their own volunteer notetaker. To request this accommodation, the student must mark the appropriate space on the Adjustments Request Form. Once a volunteer has been arranged, the student may ask to have their Seattle University ID card activated to make copies on any on-campus machine. Volunteers may also have their Seattle University ID card activated, by signing a confidentiality agreement at Disabilities Services.

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    Permission to Audio Record

    Some students may choose to audio record class lectures. Students with this accommodation may use their own recording device or check one out temporarily at Disabilities Services. Students planning on audio recording class lectures are encouraged to communicate this with their faculty prior to recording.

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    Reduced Course Load with Full-Time Equivalency

    Students who have a documented need can arrange to take fewer than 12 credits per quarter (normally considered a part-time credit load), while maintaining their full-time status for financial aid purposes.

    Full-time equivalency must be requested each quarter using an Adjustments Request Form. After the request is established, a Disabilities Services staff will notify the Financial Aid and Registrar’s Offices of the need and specify the amount of reduction for the requested quarter.  

    The student needs to understand that the amount of some kinds of financial aid varies in proportion to the credit load of the student. Therefore, since 10 credit hours is considered to be 3/4 of a full load (or 1/4 less than a full load), some portions of the aid package may be reduced by 1/4. For details on the specific financial aid effects of reducing course load, the student needs to consult with a financial aid counselor. The Director of Disabilities Services can assist the student with that meeting.

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    Early Registration

    Students with a disability may qualify for early registration based on the criteria listed below:

    • The student has a documented disability that requires room changes and/or physical accommodations.
    • The student will be using tape recorded and/or other materials that will require extra time to prepare.
    • The student will be using a sign language interpreter.
    • All students registering early will receive appropriate appointment times and dates from the registrar.
    • If this does not occur please inform the Director of Disabilities Services immediately so that a new registration appointment may be scheduled.
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    Foreign Language Substitution

    Students whose disabilities have a documented, significant effect on learning a foreign language may request approval for an alternative option that satisfies the foreign language requirement. Substitution of history and culture classes for the usual language sequence is the most common alternate approved. Upon first request, the Director of Disabilities Services will send a letter to the Registrar’s Office explaining the language substitution accommodation.

    To request a substitution, the student must meet with his or her academic advisor and complete a “Petition for Exception to Policy” form. Copies of this form are available at Disabilities Services.

    Disabilities Services will make available a list of approved courses for substitution each quarter.

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    Physical Accessibility and Room Accommodations

    Disabilities Services can arrange with the Registrar’s Office to change the location of a class or with Facilities to provide special furniture for students who have a documented need.

    To ensure enrollment in courses which accommodate need for specific class time and locations, the student should participate in early registration. If further assistance is needed or for special furniture is required, the student must submit an Adjustments Request Form noting this request. To ensure sufficient time to change the location of a class and/or place special furniture, the student should submit a request prior to the start of the quarter.

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    Sign Language Interpreting Services and Real-time Captioners

    Interpreters or Captioners are provided for students with disabilities who require them in order to have effective access to classes. Technological alternatives may also be used when they provide effective access. Students should read the following procedures for interpreting and captioning services:

    • Students will participate in early registration and provide a completed Adjustments Request Form to Disabilities Services as soon as possible. Switching sections or making other schedule changes may present delays in providing services.
    • Disabilities Services makes the decisions regarding the employment of interpreters and captioners. This decision incorporates the student’s needs and preferences. It is important that the students give immediate feedback to the Director of Disabilities Services as the interpreter’s continued employment is contingent on satisfaction among all parties.
    • All requests for additional interpreter service (e.g. events outside of normal class times) require at least a week’s notification to allow time for finding an interpreter.
    • The student should discuss specific expectations and needs with the interpreter or captioner.
    • Any concerns or problems students have with an interpreter should be brought to the attention of the Director of Disabilities Services. Every reasonable effort will be made to resolve the situation fairly.
    • Students must provide the interpreter as much advanced notice as possible of any expected absence. If an illness or emergency prohibits the student from giving the interpreter timely notice, the student must notify Disabilities Services (206-296-5740, TTY 206-296-5743).
    • If the student has not arrived by ten minutes after a class session or event is scheduled to begin, the interpreter will leave and the student will be considered absent.
    • After three absences by a student during the quarter, Disabilities Services will assume that the student has dropped the class and services will be discontinued. To discuss the reinstatement of services, the student must meet with the Director of Disabilities Services.
    • Interpreters are professionals working under a code of ethics. Students must respect this professional position.
    • Students are encouraged to seek community resources to fund interpreter services when appropriate.
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    Assistive Devices

    Disabilities Services can loan FM listening systems and tape recorders to students who have a documented need for them on a short term emergency basis until the student obtains his or her own equipment.

    Before borrowing equipment, the student will meet with the Director of Disabilities Services to determine the type of equipment needed and to discuss its use and care.

    When checking out a device, the student will be asked to sign an "Items on Loan" form at Disabilities Services. Borrowed equipment must be turned in at the end of the quarter. Borrowed items must be returned in working order. Students are responsible for any damage due to improper use of the equipment.

    In some situations equipment can be borrowed for additional quarters per approval from Disabilities Services.

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