Listed below are procedures for the most common academic
Alternative TestingTexts in Alternative FormatShared Notes Permission to Audio RecordReduced Course Load with Full-Time EquivalencyEarly RegistrationForeign Language SubstitutionPhysical Accessibility and Room AccommodationsSign Language Interpreting Services and Real-time CaptioningAssistive Devices
Other procedures will be worked out on an individual basis between
the student and the Disabilities Services Staff. If
a student does not believe that he or she is receiving requested academic
adjustment and/or auxiliary aid, the student must meet with the Director of
Disabilities Services immediately.
Faculty who have students testing at Disabilities Services and wish to know more information about testing procedures and policies should reference the Testing Services Instructions.
Faculty should deliver hard copies of the exam to Disabilities Services (Loyola 100) whenever possible. Otherwise, exams may be emailed to firstname.lastname@example.org. Please be sure to include the faculty name and course name on testing materials delivered to Disabilities Services.
For more information on
alternative testing accommodations, please see the Testing Services page.
Faculty who need assistance converting their class materials into accessible formats should contact Disabilities Services for more information. For more information on
texts in alternative formats, please see the Alternative Media page.
Faculty who are showing videos and movies which need to be captioned should submit an Online Video Captioning Request Form. For more information on playing captioned content in the classroom, please see "Using a PC to Play a Closed Captioned Program."
Students who have a documented
need for access to shared notes may choose to arrange their own notesharing
with a classmate or ask Disabilities Services to arrange a volunteer on their
behalf. Students receiving notetaking
services are encouraged to take an audio recorder to class in case the notetaker
After three absences
by a student during the quarter, Disabilities Services will assume that the
student has dropped the class and services will be discontinued. To discuss the
reinstatement of services, the student must meet with the Director of
The Disabilities Services
staff can arrange peer notetakers to share their class notes with a student.
To request this service, the student must mark the appropriate space on the Adjustments
Request Form. Requests which include staff arrange notes should be
submitted as soon as possible. Switching sections or making other schedule
changes may present delays in providing services. Students should inform
Disabilities Services when such changes arise.
Once a notetaker has been
assigned, the student and his or her notetaker will be given each other's
contact information to discuss specific needs and expectations, and arrange a
schedule for delivery of the notes. The volunteer notetaker’s Seattle University ID card will
be activated by Disabilities Services to make copies on any on-campus machine.
To do so, the volunteer must sign a confidentiality agreement at Disabilities
A student may choose to find
their own volunteer notetaker. To request this accommodation, the student must
mark the appropriate space on the Adjustments
Request Form. Once a volunteer has been arranged, the student may ask to
have their Seattle University ID card activated to make copies on any on-campus machine. Volunteers
may also have their Seattle University ID card activated, by signing a confidentiality
agreement at Disabilities Services.
students may choose to audio record class lectures. Students with this
accommodation may use their own recording device or check one out temporarily
at Disabilities Services. Students planning on audio recording class lectures
are encouraged to communicate this with their faculty prior to recording.
who have a documented need can arrange to take fewer than 12 credits per
quarter (normally considered a part-time credit load), while maintaining their
full-time status for financial aid purposes.
equivalency must be requested each quarter using an Adjustments
Request Form. After the request is established, a Disabilities Services
staff will notify the Financial Aid and Registrar’s Offices of the need and
specify the amount of reduction for the requested quarter.
The student needs to
understand that the amount of some kinds of financial aid varies in proportion
to the credit load of the student. Therefore, since 10 credit hours is
considered to be 3/4 of a full load (or 1/4 less than a full load), some
portions of the aid package may be reduced by 1/4. For details on the specific
financial aid effects of reducing course load, the student needs to consult
with a financial aid counselor. The Director of Disabilities Services can
assist the student with that meeting.
with a disability may qualify for early registration based on the criteria
whose disabilities have a documented, significant effect on learning a foreign
language may request approval for an alternative option that satisfies the
foreign language requirement. Substitution of history and culture classes for
the usual language sequence is the most common alternate approved. Upon first
request, the Director of Disabilities Services will send a letter to the Registrar’s
Office explaining the language substitution accommodation.
request a substitution, the student must meet with his or her academic advisor
and complete a “Petition for Exception to Policy” form. Copies of this form are
available at Disabilities Services.
Services will make available a list of approved
courses for substitution each quarter.
Services can arrange with the Registrar’s Office to change the location of a
class or with Facilities to provide special furniture for students who have a documented need.
ensure enrollment in courses which accommodate need for specific class time and
locations, the student should participate in early registration. If further
assistance is needed or for special furniture is required, the student must
submit an Adjustments
Request Form noting this request. To ensure sufficient time to change the
location of a class and/or place special furniture, the student should submit a
request prior to the start of the quarter.
or Captioners are provided for students with disabilities who require them in
order to have effective access to classes. Technological alternatives may also
be used when they provide effective access. Students should read the following
procedures for interpreting and captioning services:
Services can loan FM listening systems and tape recorders to students who
have a documented need for them on a short term emergency basis until the
student obtains his or her own equipment.
Before borrowing equipment,
the student will meet with the Director of Disabilities Services to determine
the type of equipment needed and to discuss its use and care.
When checking out a device,
the student will be asked to sign an "Items on Loan" form at
Disabilities Services. Borrowed equipment must be turned in at the end of the
quarter. Borrowed items must be returned in working order. Students are
responsible for any damage due to improper use of the equipment.
In some situations equipment
can be borrowed for additional quarters per approval from Disabilities