Seattle University is required to report all moving expense reimbursements, for both taxable and non-taxable, on employees' W-2 forms.
Qualified moving expenses reimbursed by Seattle University are excludable from an employee's gross income as a qualified fringe benefit to the extend they meet the reporting requirement for a qualified moving expense reimbursement. Qualified moving expense reimbursements include any amount received, directly or indirectly, by an employee from Seattle University as a payment for, or a reimbursement of, expenses that would be deductible as moving expenses if directly paid or incurred by the employee.
Reimbursements for moving expenses that are not qualified moving expense reimbursements are included in the employee's gross income as compensation for services.
To qualify for a qualified moving expense reimbursement, the IRS has established the following guidelines:
The employing department processes a Moving Expense Reimbursement Form to request the payment, and submit the form, along with all supporting documents to: For FACULTY: Provost Office, RIAN 219, attention: Staci Bixler, ext 6142. For STAFF: Human Resources Office, RIAN 215, attention: Ruth Donohue, ext 5865.
Allow 3 to 4 business days upon the receipt of both completed and signed Moving Expense Reimbursement Form to process the payment request.
Accounts Payable is responsible for following departmental mailing requests. Please send your questions on the status of payment requests to Matthew Bird, ext. 5882.
Federal Income Tax, Social Security, and Medicare taxes will be deducted from the employee's paycheck. Employee will be notified by payroll when this event occurs.
For questions on Form W-2, contact Rita Lin, Payroll Manager, ext 5887, 1218 East Cherry Building.