On-Line Access to Financial Data

Overview

Described below are reports your department has "on-line" access to in the Datatel system. You can see your cost center, grant/project status and remaining budget balance by accessing the on-line computer system any time the computer system is on.

Obtaining online access requires the following:
A. You must have a personal computer (PC) or a Macintosh.
B. Your computer must be connected to the network. If you are uncertain about your status, contact the Help Desk (5571) in Information Services (IS).
C. Have had installed and tested the appropriate communications software. The software used is Wintegrate for PCs or PACER TERM for Macintosh.
D. Cost Center Managers must submit a request to the Accounting System Supervisor (ingh@seattleu.edu) in the Controller's Office. The request must include the new user name, email, address, location (bldg-room) and a list of department numbers (6 digit) for which access is requested. We will coordinate with IT to establish access. You will be notified of your access login within a few days of the request and an initial training session scheduled.
E. Help using on-line access is always available by contacting David Ingham (5676).

Type of Reports

Note: The numbers used in the Sample Coding column are in the order of Fund, Department and Account. For your particular inquiry, enter the appropriate fund code, department code and account code, if necessary.

How to Obtain Online Access

On-line access is structured so that persons or departments can access only information for which they are responsible. Control is provided by using the above mentioned security clearance and passwords. The access code mentioned above will provide you with a unique department code and password.

Security

For security reasons, the Controller's Office requires notification of changes in personnel that have access to the Datatel system. When an employee is terminated from employment or is transferred to another department within Seattle University, it is the responsibility of the employing department to inform the Accounting System Supervisor or Lead Senior Accountant.
Account Detail - Online (LGLA) List GL Activity
Departmental Summary - Online (XGLS) GL Summary.

Changes in Personnel

For security reasons, the Controller's Office requires notification of changes in personnel that have access to the Datatel system. When an employee is terminated from employment or is transferred to another department within Seattle University, it is the responsibility of the employing department to inform the Accounting System Supervisor or Lead Senior Accountant.
Account Detail - Online (LGLA) List GL Activity
Departmental Summary - On-Line (XGLS) GL Summary.