ACADEMIC POLICIES
Seattle University Academic Honesty Code and Codes of Ethics
All students, in all counseling courses, are expected to read, understand, and follow the Seattle University Academic Honesty Code (Seattle University Graduate Bulletin of Information) and the codes of ethics from one of the following professional organizations, at the following respective websites:
American Counseling Association:
www.counseling.org/resources/ethics.htm
or, for school counseling majors
American School Counselor Association www.schoolcounselor.org/library/ethics.pdf
The Seattle University Fair Process Policy
All students should be familiar with the Seattle University Fair Process Policy for the Colleges of Arts and Sciences, Education, and Nursing. It can be found at the end of this document and at: www.seattleu.edu/regis/list_of_policies.asp
Form for all papers
For all term papers, independent studies, and graduate projects, students are expected to follow the style presented in the fifth edition of the Publication Manual of the American Psychological Association available at the Seattle University Bookstore. During EDUC 500 Introduction to Graduate Research and/or COUN 511 Counseling Theories, students will be given an APA Styleguide.
Grades
Acceptable grades for graduate studies are A's or B's. A grade of C is generally considered unacceptable; a B or above is required for COUN 510. The student must maintain a 3.0 GPA to remain in good academic standing. If a student's cumulative GPA falls below a 3.0, the student is placed on academic probation. If the student remains on academic probation for more than three quarters, the student will be dismissed from the University by the Dean of the College of Education.
Regular Letter Grades
A 4.0 Superior Performance
A- 3.7
B+ 3.3
B 3.0 Good Performance
B- 2.7
C+ 2.3
C 2.0 Minimal Performance in graduate course
C- 1.7 Courses graded C- (1.7) or below will not count toward graduate
degree or certificate
D+ 1.0 Poor Performance
D- 0.7
F 0.0 Failing
Credit/Fail courses
The following clinical courses are graded CR/F (Credit/Fail) instead of using the above system: COUN 518 Field-based Group Counseling, COUN 551 Counseling Lab, and all practicum and internship courses.
"I” (incomplete) grades
"I" grades are reserved for extraordinary and unexpected personal or family situations. This is distinguished from an “N” grade (see below). A grade of “I“ must be arranged with the instructor prior to the completion of the quarter. The work required to remove the "I" grade must be completed within six weeks of the beginning of the next academic quarter; for the Spring quarter the student must complete the requirements within six weeks of the beginning of Fall quarter. The instructor will list the grade earned to date if the incomplete is not cleared by this time.
"N" (work in process) grades
"N" grades are reserved for independent studies, practicum and internship courses should they not be completed by the end of a quarter. A grade of “N” is valid through four consecutive quarters; if the course work is not completed in four quarters, the credits are lost. When completed within the four quarter limit, there is no fee for the “N” removal. Upon the student's submission of the completed work, his or her instructor evaluates it and submits the “N” removal form.
Probation policies
Graduate students whose grade point average falls below 3.0, placing them on probation, are allowed three courses to bring their cumulative average up to 3.0. The student's probationary status will be reviewed after the completion of three courses applicable to the degree. While on probation, the student cannot register for Internship and Graduate Project.
Quality of Student Writing
The quality of the student's writing constitutes part of the grade. Correct grammar and spelling are expected, along with a clear and organized presentation of ideas. Help in polishing these skills, if needed, is available at the Writing Center (206-296-6239) or the Learning Center (206-296-5740).
Transfer of credits
A maximum of 10 quarter-hours of graduate credit (500 level or above) with a grade of B (3.0) or above may be transferred from another accredited institution to count toward the 68-credit requirement as long as these courses will be no more than six years old by the time the student graduates. No clinical classes are transferable and other didactic classes are at the discretion of the relevant course instructor. If the student completed any courses as a non-matriculated student at Seattle University, the student must petition to have these courses counted toward graduation requirements. Graduate level courses taken while the student was working toward an undergraduate degree cannot be transferred.
Waiver policy
It is possible for the student to waive some courses. Clinical courses (COUN 510, 518, 551, practicum and internships) cannot be waived.
To waive EDUC 500 Introduction to Graduate Study, the student must contact an advisor and pass an exam demonstrating competency within his or her first 20 credits of graduate coursework at Seattle University.
To waive other courses, the student must receive a written statement from the instructor of the course the student wishes to waive and present a typed petition form to the student's advisor giving the rationale for the waiver with the course instructor's recommendation. When the student meets with the course instructor to discuss waiving a course, the following information may be needed:
1) A transcript and course description of an equivalent (contact hours and content) course at either the graduate or undergraduate level. The course(s) must be graded B (or equivalent) or higher.
2) Documentation of the teaching or facilitation of a course/group that is similar in contact hours and content.
Courses are generally not waived for experience. Any exception to this must show that the experience is equivalent to the respective course content and that a supervisory or evaluation process of the experience was completed.
While courses can be waived, credits cannot be waived. A waiver is not the same as "transfer of credit". Equivalent elective credits of the student's choice (with advisor's agreement) are substituted for the waived course.
The student is encouraged to submit, to an advisor or appropriate faculty member, any possible waiver documents during the first quarter of attendance.
Simultaneous enrollment at another institution
If the student wishes to attend another institution while enrolled at Seattle University and plans to transfer the earned credits into this program, he or she is asked to consult with an advisor. If approved, the student completes a “Transfer of Credit” form (available online) prior to undertaking the coursework. It is the student's responsibility to gather the relevant course information when requesting enrollment at a second institution and to know the academic requirements. An official copy of the transcript from the second institution must be submitted after the completion of the coursework. See “Transfer of credit”, above.
Stopping out
If a student needs to temporarily stop the program for a quarter or more, he or she must inform his or her advisor in writing. The letter will be placed in the student's file. The student may stay out up to one year. Beyond a year, the student will need to reapply.
Exceptions to policy
In the event the student has serious reason to seek an exception to any of the policies and/or procedures listed in the Student Handbook or Graduate Bulletin, he or she must petition the graduate faculty by using a petition form (petition for Exception to Policy – PEP) available in Loyola 218.
Time restrictions
Per the Graduate Bulletin of Information, all requirements for the master's degree including transfer courses must be completed within six years after course work has begun. In those unusual circumstances where students cannot complete the degree requirements within the six-year limit, the student must file a petition with the registrar at least one quarter prior to the expiration of the six year limit to request an extension of up to one year. If the petition is approved, the student may be required to take additional credits. In most cases, only one extension will be allowed.
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